FBODaily.com | FedBizOpps: SRCSGT | 68 | NASA GRADE AMMONIA

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 24, 2013 FBO #4352
SOURCES SOUGHT

68 -- NASA GRADE AMMONIA

Notice Date: 10/22/2013
Notice Type: Sources Sought
NAICS: 325311 — Nitrogenous Fertilizer Manufacturing
Contracting Office: NASA/John F. Kennedy Space Center, Procurement, Kennedy Space Center, FL 32899
ZIP Code: 32899
Solicitation Number: NNK14OA01L
Response Due: 11/1/2013
Archive Date: 10/22/2014
Point of Contact: Shea C Reeves, Contracting Officer, Phone 321-867-4869, Fax 321-867-1166, Email shea.c.reeves@nasa.gov
E-Mail Address: Shea C Reeves
(shea.c.reeves@nasa.gov)
Small Business Set-Aside: N/A
Description: NASA/KSC is hereby soliciting information about potential sources for NASA Grade Ammonia and related services. The National Aeronautics and Space Administration (NASA) Kennedy Space Center (KSC) is seeking capability statements from all interested parties for information and planning purposes, and to allow industry the opportunity to verify reasonableness and feasibility of the requirement. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps and on the NASA Acquisition Internet Service. It is the potential offerors responsibility to monitor these sites for the release of any solicitation or synopsis. Interested offerors/vendors having the required specialized capabilities to meet the above requirement should submit a capability statement of five (5) pages or less indicating the ability to perform the following aspects of the effort described below: NASA is seeking potential suppliers to provide NASA Grade Ammonia and related services for Kennedy Space Center While it is most desirable to obtain all the tasks in a single procurement, there are several tasks that could be procured separately depending on supplier capabilities: 1) Filled Ammonia cylinders 2) Empty/Drain ammonia cylinders processing 3) Additional analysis on Filled cylinders (NVR) If you are unable to meet all the tasks, please respond as to which of these individual tasks you can meet (if any). In addition, if you cannot meet the 8 week turnaround time requested on these tasks/products, please provide an estimated turnaround time for completing the tasks (after GFE is provided by the Government, as identified in the Statement of Work provided below). This information will be used in developing the final RFQ package(s). This synopsis is for information and planning purposes and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of the results of the evaluation. Respondents deemed fully qualified will be considered in any resultant solicitation for the requirement. All responses shall be submitted to Shea Reeves via email at shea.c.reeves@nasa.gov no later than 11/01/2013.Please reference 'NNK14OA01L' in any response. BEGIN STATEMENT OF WORK Anhydrous Ammonia Background NASA grade Ammonia is required to support Orion coolant loops (testing and pre flight servicing) at Kennedy Space Center, FL. The ammonia shall be stored and transported in 150 lb capacity compressed gas cylinders provided by the Government. The estimated quantity of ammonia required is 9 (nine) cylinders with 150 +/- 10 pounds net in each cylinder. In addition to cylinders requiring filling with ammonia, there is a requirement for the recertification and revalving of approximately 3 (three) 150 lb capacity compressed gas cylinders (to be utilized as Ammonia Drain Cylinders). None of these empty cylinders will require ammonia fill but may have some residual ammonia that will require draining prior to recertification and revalving. After recertification and revalving, these empty cylinders will requiring sampling for water content, final draining and be backfilled with a pad pressure of gaseous nitrogen prior to shipment (per Section 8.3). All 150 lb capacity compressed gas cylinders provided by the government (both those requiring ammonia fill or those delivered empty), will require recertification prior to delivery by the supplier. In addition, the existing single port valves with educator tubes (also known as Dip Tubes) on the cylinders will require replacement with new dual port valves and educator/dip tube. All dual port valves and dip tubes will be provided by the Government along with the cylinders. The dual port valve/dip tubes will be in a cleaned condition and in a single assembly when provided by the Government. All original (single port) valves and educator/dip tubes removed from the cylinders shall be returned to the Government. In addition to the analysis required to verify the Ammonia purity requirements (per Section 1.0), there is an additional analysis requirement for Total NVR (Non Volatile Residue) as described in Section 8.0. This NVR analysis will be for Engineering Use Only (ex: hardware performance trending) and Total NVR will not be a determining factor in the procurement quality of the Ammonia. This Total NVR analysis will only be required on cylinders filled by the Contractor (ie: does not apply to Empty/Drain cylinders) Requirements 1.0 CHEMICAL AND PHYSICAL PROPERTIES The NASA grade Ammonia shall meet the requirements in table 1. Table 1. Chemical and physical properties. Characteristic - Requirement - Notes Purity- 99.998% by weightMin. - Note 1 Carbon Monoxide (CO) - 1 ppm by vol Max. - Note 2 Hydrocarbons (C1-C3) - 1 ppm by vol Max. - Note 2 Hydrogen (H2) - 5 ppm by vol Max. - Note 3 Oxygen (O2)- 2 ppm by vol Max.- Note 2 Nitrogen (N2)- 5 ppm by vol Max.- Note 2 Chlorides- 1 ppm by vol Max. - Note 4 Water - 10 ppm by vol Max. - Note 5 Oil - 3 ppm by weight Max. -Note 6 Particulate - See Note 7 - Note 7 NOTES: 1. Purity is determined by subtracting the weight percentages of the various contaminants from 100 percent. 2. Carbon monoxide, hydrocarbons, nitrogen, and oxygen analysis shall be performed by the methods in SEMI C3.12, Specification For Ammonia (NH3) In Cylinders, 99.998% Quality. 3. Hydrogen analysis shall be performed by the oxygen and nitrogen method in SEMI C3.12. 4. Liquid ammonia chloride analysis shall be performed by ion chromatography. 5. Water analysis shall be performed from the ammonia liquid phase using the methods specified in SEMI C3.12. 6. Oil determination shall be performed from the ammonia liquid phase per federal specification O A 445, Federal Specification: Ammonia, Technical. 7. Particle size distribution on filter (absolute filter rating less than or equal to 1 micron) per 1000 ml NH3 sample. 1 micron = 1 micro-meter Size - Particle Count (max) <25 micron - Unlimited* 25 through 50 micron - 10700 >50 through 100 micron - 1540 >100 through 200 micron - 160 >200 micron - 0 *Unlimited means that particulate in this size range is not counted; however, if the accumulation of this silt is sufficient to interfere with the analysis, the sample shall be rejected. No obvious rust or other coloration should be on the ammonia sample Millipore filter. 2.0QUALITY ASSURANCE, INSPECTION AND ACCEPTANCE End-item inspection and test verification shall be performed by the Contractor to ensure compliance with the chemical and physical requirements in Section 1.0. The Government will have the option to sample a specimen of any delivered product being delivered and analyze it for compliance with the specification. If the sample does not meet the specification set forth in Section 1.0, the items will not be accepted and will be returned to the Contractors facility for disposition. In case of non-acceptance, no product, transportation, or any other costs will be charged to, or be paid by, the Government. The Contractor shall maintain records of inspections and analysis performed for the products purchased by the Government. All records and tests shall be traceable to the delivered products and shall include applicable cylinder number, serial number, lot number, or any other acceptable method of identification. These records shall be made available to the Government, upon request, for a period of 180 days after delivery of the item(s). Final inspection and acceptance shall be accomplished at the receiving destination. Acceptance shall occur upon sign-off by the receiving destination on the appropriate DD Form 250, or equivalent commercial document after the weights in section 1.0 are confirmed by section 9.0. This process is further explained in Section 6.0. 3.0DELIVERY POINT The delivery point is NASA, Kennedy Space Center, Florida. Delivery on all shipments shall be FOB Destination. A.Receiving Hours: Deliveries shall be accepted between the hours of 0800 and 1400 on Monday through Friday excluding holidays. B.Delivery Location: The 'Ship To' address is to read: ISC Transportation Bldg. M6-744 Kennedy Space Center, FL, 32899 The 'Mark For' address is to read: Propellants North Supervisor Bldg. XX-XXX, Ph: XXX-XXX-XXXX Kennedy Space Center, FL, 32899 4.0ORDERING PROCEDURES The Contractor shall provide the product (both filled and empty cylinders) no later than 8 weeks after arrival of the Government furnished cylinders and replacement dual port valve/educator (dip) tube assemblies at the Contractors facility. The Contractor shall give notification of shipment and estimated time of arrival. Any unauthorized over-shipment of the total quantity on order will be solely at the Contractor's risk and the Government shall not be obligated to pay for such unauthorized over-shipments. Only the contracting officer is authorized to obligate government as indicated on delivery order. 5.0PLANT SOURCE Unless authorized by the Contracting Officer, the plant source for the NASA grade ammonia shall be: TBD 6.0MATERIAL INSPECTION AND RECEIVING REPORT A. At the time of each delivery under this contract, the Contractor shall furnish to the Government a Material Inspection and Receiving Report (DD Form 250), or equivalent commercial document, prepared in 3 copies (2 originals and 1 copy), and a certificate of analysis for each cylinder. B. If the Contractor elects to use the DD Form 250, it shall be prepared in accordance with NASA FAR Supplement 1846.672-1. C. A legible copy of the applicable Contractor certified weight tags for the cylinders shall be attached to each copy of the DD Form 250, or the equivalent commercial document, submitted for each delivery. The certified weight tag(s) shall include the associated cylinder serial number(s) as a cross-reference to the DD Form 250, or equivalent commercial document. The DD Form 250, or equivalent commercial document, shall indicate quantity, quality, and proper documentation (cylinder weight tag(s), cylinder serial number(s), integrity control seal number(s), and Sampling, Analysis, Certification Report). D. If the Contracting Officer elects to use a Certificate of Conformance, the Contractors quality assurance representative shall sign and date the Certificate of Conformance to verify quantity, quality, and proper documentation (weight ticket and analysis report) at origin. The signed Certificate of Conformance shall be attached to, or entered on, copies of the DD Form 250, or equivalent commercial document. The Certificate of Conformance shall read as follows: I certify that on [insert date], [insert contractors name] furnished the supplies called for by Contract No. via [Carrier] on [identifythe bill of lading or shipping document] is in accordance with all applicable requirements. I further certify that the supplies are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification [part number] and are in the quantity shown on this or on the attached acceptance document. Date of Execution: Signature: Title: E. Upon delivery of product to the destination, each copy of the DD Form 250, or equivalent commercial document, shall be signed and dated by the receiver. The original shall remain with the Contractor's driver making the delivery, and the Government receiving facility as proof of delivery shall retain two copies. The Government receiving facility will distribute one copy of the DD Form 250, or equivalent commercial document, with the product to the mark for address shown in Article 3 and keep the other for their records. 7.0PAYMENT Invoices for payment shall be submitted after each shipment. The Contractor shall ensure that all billings comply with this contract. Each item billed shall appear as a separate line on the invoice. The line items expected to see for this SOW would be for ammonia, re-certification/revalving (separate for filled and empty cylinders if priced different) and NVR analysis (for filled cylinders). Other line items may be added by the contracting officer if there is a need at a later date. Each invoice shall identify the delivery order that was placed for that specific delivery. The invoice shall be submitted to: NSSC Shared Services Center Financial Management Division (FMD) Accounts Payable Bldg 111, C Road Stennis Space Center, MS 39529 The Contractor agrees to provide any additional information requested by the Contracting Officer or his appointed representative to substantiate billings from the Contractor. 8.0SPECIAL CONTRACT REQUIREMENTS 1. SAFETY AND HEALTH: All transportation methods used to transport the products required under this contract shall comply with all applicable DOT, State, and Federal regulations, and shall be marked in accordance with DOT requirements. The Contractor shall also ensure that all personnel engaged in handling, transporting, and storing of the required products have successfully com-pleted all required training per the Department of Transportation (DOT) and other applicable State and Federal Regulations. The Contractor shall submit a Material Data Safety Sheet for each product identified in Article 1, in accordance with OSHA Hazard Communication Laws, to be provided with the first delivery of product under this contract to the Mark For address in Article 3.B. The Contractor shall immediately report to the cognizant installation Safety Official, and the cognizant Contracting Officer, or his appointed representative, any accident or incident occurring with the Contractor's production or storage facility or during the transportation or transfer of the required products to or at a delivery site that endangers equipment or personnel or jeopardizes schedules. Written confirmation shall be sent to the Contracting Officer within 24 hours. 2. FAILURE TO DELIVER: Subject to provisions of paragraph (m), Termination for Cause, under FAR 52.212-4, 'Contract Terms and ConditionsCommercial Items,' the Government reserves the right to terminate for any contractor-caused failure to deliver. 3.CYLINDER CLEANING/PROCESSING/FILLING PROCEDURE: Cylinders requiring filling with Ammonia: Cylinders shall be drained of any residual ammonia. The original (single port) valve and educator/dip tube shall be removed. The cylinder shall be cleaned (steam cleaned or cleaned by other suitable method as approved by the Contracting Officer). Then the cylinder shall be re-certified. After recertification, the cylinder shall be cleaned again (steam cleaned or cleaned by other suitable method as approved by the Contracting Officer). The new dual port valve and new educator tube/dip tube (both supplied by the Government in a single assembly and in a cleaned condition) shall be installed. The vendor shall place twelve to fifteen pounds of ammonia into the cylinder and the cylinder shall be rolled for at least 12 hours to remove any water from the cylinder. The ammonia that is rolled for 12 hours shall be tested to determine the water content in the cylinder and compared to the water requirement in section 1.0. If the requirement is not met, the ammonia shall be drained until 50 psi of ammonia is left in the cylinder and twelve to fifteen pounds of ammonia shall be put into the cylinder and rolled again for 12 hours. The process shall be repeated until the ammonia meets the water requirement of Section 1.0. The contractor shall pull an appropriate vacuum to fill the cylinder to 150 pounds. The supplier will identify the cylinders (by S/N) that are delivered filled with ammonia as Filled Cylinders on shipping paperwork. The Certificate of Analysis for eachcylinder shall indicate that the Ammonia meets the requirements in Section 1. Cylinders not requiring filling with Ammonia: Cylinders shall be drained of any residual ammonia. The original (single port) valve and educator/dip tube shall be removed. The cylinder shall be cleaned (steam cleaned or cleaned by other suitable method as approved by the Contracting Officer). Then the cylinder shall be re-certified. After recertification, the cylinder shall be cleaned again (steam cleaned or cleaned by other suitable method as approved by the Contracting Officer). The new dual port valve and new educator tube/dip tube (both supplied by the Government in a single assembly and in a cleaned condition) shall be installed. The vendor shall place twelve to fifteen pounds of ammonia into the cylinder and the cylinder shall be rolled for at least 12 hours to remove any water from the cylinder. The ammonia that is rolled for 12 hours shall be tested to determine the water content in the cylinder and compared to the water requirement in section 1.0. If the requirement is not met, the ammonia shall be drained until 50 psi of ammonia is left in the cylinder and twelve to fifteen pounds of ammonia shall be put into the cylinder and rolled again for 12 hours. The process shall be repeated until the ammonia meets the water requirement of Section 1.0, and the final sample water content will be reflected on the cylinder Certificate of Analysis. Following the final water sample analysis, the cylinder shall be drained of the maximum amount of ammonia practical (to maximize the use of the cylinder as a Drain Cylinder). The cylinder will then be backfilled with a pad pressure of gaseous nitrogen (MIL-PRF-27401, Grade A or commercial equivalent) to approximately 15 psi prior to shipment. All cylinders not requiring ammonia fills will be identified (by S/N) as Empty/Drain Cylinders on shipping paperwork. The Certificate of Analysis for each cylinder shall reflect only the water content of the final ammonia sample taken. 4.NON VOLITILE RESIDUE (NVR) ANALYSIS In addition to the analysis required to verify the purity requirements of filled cylinders (per Section 1.0), there is an additional analysis requirement of filled cylinders for Total NVR (Non Volatile Residue). This Total NVR analysis will be for Engineering Use Only (ex: hardware performance trending) and Total NVR will not be a determining factor in the procurement quality of the Ammonia. This analysis will only be required on cylinders filled by the Contractor (ie: does not apply to Empty/Drain cylinders) Perform NVR analysis per the O-A-445 oil determination method, deleting separatory funnel and filtration steps. Record and report results on Certificate of Analysis (for engineering use only). When Total NVR exceeds 5 ppm by weight, contractor will identify the constituents and include on the Certificate of Analysis. Contractor will save sample residue and provide to the Government for further Government analysis. 9.0WEIGHT VERIFICATON Weight verification of filled cylinders shall be done by both the contractor and the government. The government tare weights for each cylinder are stamped on the cylinder as TW. The contractor shall verify the tare weights of the cylinders. If the tare weight of a cylinder is off by more than five pounds the contractor shall contact the contracting officer of the difference.If the weights are within the five pound difference the cylinders shall be filled and shipped and verified at the receiving facility. The contractor shall provide tare and gross weight of the filled cylinders. The contractor shall use a NIST certified scale to weight the cylinders tare and gross weight. 10.0LIST OF GOVERNMENT-FURNISHED PROPERTY (NFS 1852.245-76) (MODIFIED) For performance of work under this contract, the Government will make available property identified below on a no-charge-for-use basis.The Contractor shall use this property in the performance of this contract at its plant location identified under Section 5.0 and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245-1 Government Property clause of this contract, the Contractor is accountable for the identified property. Item- Quantity -Acquisition Cost -Date To Be Furnished To The Contractor Ammonia Cylinder, including existing Single Port Valve, Plugs or Caps, and Educator/Dip Tube -approx. 12 -$500/ea - Within 30 Days After Contract Award Dual Port Valve Assembly (with educator/dip tube installed) for Cylinders, including plugs or caps.- approx. 12 - $TBD - Within 30 Days After Contract Award Ammonia Cylinder Info: Steel compressed gas cylinders with NPT female threaded neck. Cylinders were originally certified to DOT 4AA480 and are to be recertified to the same DOT 4AA480 standard. Dual Port Valve Information: Mfg: Rotarex Inc. D395 Series Valve. Part # D39510066 (no relief). Liquid/Vapor (Inlet/outlet) port fillings: AS1098. All materials compatible with Anhydrous Ammonia. Eductor/Dip Tube Information: inch dia X 51 inch long. 316 stainless tube. Note: Eductor/Dip Tube will be installed on Dual Port Valve when provided to contractor Note :Educator/dip tubes and dual port valves will be cleaned and provided as an assembly (Eductor/Dip tube installed on valve) when provided to the contractor by the Government. 11.0CYLINDER RECERTIFICATION AND VALVE/EDUCTOR TUBE REPLACEMENT The Government will ship all the cylinders listed in Section 10.0 to the contractor with their existing single port valves and educator/dip tubes installed and containing residual pressure. All the cylinders will require re-qualification by the contractor to DOT 4AA480. The re-qualification shall be performed by a certified DOT re-qualifier with an active RIN (Re-qualification Identification Number) and according to Department of Transportation (DOT) 49 Code of Federal Regulations (CFR) 180 Subpart C Qualification, Maintenance, and Use of Cylinders. The contractor may touch-up the chipped paint on the cylinders that may result from shipping to preclude rust formation while in its possession at no additional cost to the Government. The Government will perform all other maintenance of the cylinders inclusive of painting The cylinders will require replacement of their existing valves and educator/dip tubes with new dual port valves (to be supplied by the government) and new educator/dip tubes (to be supplied by the government). The new educator/dip tubes and dual port valves will be cleaned and the educator tubes/dip tubes installed on the dual port valves prior to being provided to the supplier by the Government. If a cylinder is found to be unsuitable for filling, transporting, or if the contractor has any other technical problems, the contractor shall immediately contact the NASA Technical POC in section 12.0. 12.0POINTS OF CONACTS CONTRACTOR POC TBD NASA TECHNICALPOC TBD END STATEMENT OF WORK
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68 -- NASA GRADE AMMONIA