Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 26, 2013 FBO #4354
DOCUMENT

C -- AE Project #546-14-144, Correct Life Safety Deficiencies Phase V REQUEST FOR SF 33O'S (SDVOSB SET ASIDE) - Attachment

Notice Date

10/24/2013
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Miami VA Healthcare System;Network Contrating Office 8;1201 NW 16th Street;Miami FL 33125
 

ZIP Code

33125
 

Solicitation Number

VA24814R0044
 

Response Due

11/14/2013
 

Archive Date

12/14/2013
 

Point of Contact

Elissa Goodman
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

"This request and procurement is 100% restricted to Service-Disabled, Veteran-Owned Small Businesses (SDVOSB)" THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT. 1.GENERAL INFORMATION: The Department of Veterans Affairs, Miami VA Medical Center, Miami, Florida is soliciting and intends to award a firm fixed-price contract for Architect/Engineering (A/E) services for a complete design and detailed cost estimate of items listed in the statement of task Project # 546-14-144, "Correct Life Safety deficiencies Phase V". The A-E Services listed herein is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR). All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The Miami VA Medical Center is a working facility and phasing plans, minimizing downtime, and provisions for continuation of service during outages is critical to this project. Point of Contact: Elissa Goodman, Contracting Officer Email: elissa.goodman@va.gov 2.PROJECT INFORMATION: The NAICS Code for this procurement is 541310 Architectural Services and 541330 Engineering Services and the annual small business size standard is $7M and $14M respectively. Estimated Design Completion Time - 150 calendar days after Notice to Proceed Excerpts from the Life Safety Assessment report pertaining to the tasks listed herein will be included in the resultant Request For Proposal/Contract; however, the A&E will be provided access to the entire life safety assessment from which the list of items to be designed was derived from. The AE will participate in project planning meetings, pre-performance meetings, communicate with VA personnel via telephone and e-mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, and review comments. The AE will be required to perform Construction Period Services. I. Project Description This project will address the design of specific life safety corrections in Building one (1) the Main Hospital. The scope of this project will include excerpts from a Life Safety Assessment Report conducted under a previous project. II. General Requirements An Architect & Engineer (A&E) contract will be negotiated for the development of complete construction documents i.e., working drawings, specifications, reports, cost estimates and construction period services. The A&E design shall incorporate all architectural and engineering disciplines necessary to provide a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal regulations and standards. Statement of Task to include the following: Project Requirements: In the course of the Life Safety Assessment report generated from a previous project, a number of particular deficiencies emerged as potentially significant cost factors for improvement at the Miami VAMC. These are such either by their frequency or the complexity of potential modifications in individual cases, or both. It is presumed that, generally, the present conditions were actually compliant at the various times that they were constructed. The selected AE shall be responsible for providing a detail design and cost estimate for he following: Task 1- Exhaust air chases in the tower portion of Building 1. On all tower floors 4 through 12, walled-in exhaust air chases are aligned with each other. There are 24 to 26 of these on each floor, and they primarily remove air from patient and staff restrooms. Per the original design, there are instances where there are no floors in these chases, making them multi-story exhaust air shafts of varying heights. These open shafts require a 1-hour or 2-hour rating depending on how many floors each has penetrated, with the intention that such ratings limit passage of smoke between floors. The exhaust air in these shafts is drawn out the tops of them by means of horizontal ducts in the corridors that gather air from a number of chases then extend up and through rooftop exhaust fans that run continuously. In some of these chases there are access panels, and these are not rated. At most of the restroom exhaust grilles, smoke dampers should be provided. However, none are evident from recent work where chases have been demolished, and this forces a conclusion that none have dampers currently. The PFI can vary. The VA can continue the current reliance on continuous exhaust fans as the smoke control device. Dampers could be proposed at the intermediate floor levels of chases, or at the current exhaust grilles, with access provisions to test and re-set them. The LSA drawings show these chase ratings based on the 2000 Life Safety Code. Task 2 - Areas on the First Floor of Building 1 that are in excess of 200 feet to an exit (to the exterior). This is a long-recognized circumstance, and one for which the VA retains waivers from the Life Safety Code requirement (19.2.6.2.2). The floor area and layout is such that the circumstance probably cannot be practically eliminated entirely. However, it also seems possible that the first floor does have some potential to create protected horizontal exit paths that could significantly improve the situation at a reasonable cost. Design options could and should be explored that could significantly reduce the scope of areas too far from exits. Such options could also potentially help address the situations described below in item 6. Task 3 - Building 1 Exit Stairs emptying on to the First floor with no protected continuation to the exterior. These conditions were likely compliant when newly built, and when subsequent remodeling has been accomplished. They remain worthy of notice since there may be opportunities to improve them at reasonable cost. Similar conditions do not affect Building 10. In addition to the fact that the conditions are covered via waivers, a consideration can be to weigh the importance of actual evacuation during fire emergencies. The fact that some exit stairs are not arranged to do this results in a "deficiency." However, evacuation is only one of several functions of the building's exit stairs. They also (1) serve to separate floors as people use the stairs to move between floors in the course of daily work apart from any sort of emergency activity. From inception, the building design includes features for a "defend in place" approach to protecting people in emergencies, including sub-division of floors into smoke zones, and 2-hour protection/separation between floors. This means that stairs (2) can simply be used to move up or down one floor to be separated from a smoke or fire event. (3) So evacuation of other floors to the exterior at the first floor is more like a last resort for some people in the building, while many others - non-ambulatory patients and their care personnel - use the smoke zone/smoke barrier on each floor to safely move away from a smoke or fire event. So for them, the exit stairs do not play an initial role in their procedure. These perspectives should have some tempering effect on determining the importance of any modification to the current building. Specific circumstances are as follows: Only one of the five tower stairs of Building 1 (those serving floors 4-12), allows evacuation direct to the exterior at grade. This is Stair #8. Two additional ones, Stairs #2 and #4, could possibly be modified at the First Floor landings to also achieve this. Such changes would be in very small areas on the First Floor, would be somewhat complex, but could be low in costs. For the "base" of Building 1, floor 3 is served by 6 stairs. Two of them, Stairs #6 and #8, allow evacuation direct to the exterior at grade. If Stairs #2 and #4 are modified for the tower stairs as discussed above, those also can help provide compliant evacuation for the third floor. Floor 2 is served by 12 stairs. Seven of these, Stairs #3, #7, #8, and #11-14, allow evacuation direct to the exterior at grade. As noted regarding the third floor above, if Stairs #2 and #4 are modified for the tower stairs as discussed above, those also can serve for the second floor. It may also be worthwhile to explore options for item 5 above that can also provide egress to the exterior from additional stairs. NOTE: The following deficiencies are part of this project and are listed in the Life Safety Assessment conducted under a previous project. These deficiencies are associated to Task 1 through Task 3 above: 1.B.20; 1.1.10; 1.1.28; 1.1.103; 1.1.118; 1.2.53-59; 1.3.17; 1.3.27; 1.3.29; 1.3.30; 1.3.33; 1.3.43. These deficiencies will be included in the resultant contract. III. DESIGN AND DOCUMENT REQUIREMENTS 1.Design Requirements - Compliance with codes and standards. a)Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation. b)In the design of new building and alteration work under this contract, the A&E shall consider FBC, DERM and Federal Regulation requirements as well as VA TIL specs requirements. c)The A&E shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering OR increasing the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer. d)The A&E shall be responsible for performing all necessary inspections, site survey visits as required to successfully complete the scope of this project. e)The VA has a limited amount of documentation on existing construction and remodeling work at this facility. This documentation is available to the A&E in its original format for their use on this project. The VA assumes no liability for any of the documentation provided to the A&E on this project; the A&E assumes all liability and risk in using and relying on this information in the preparation of the RFP, and development of the construction design. The A&E shall field verify VA furnished drawings to insure A&E design is accurate. It is the A&E responsibility to determine existing conditions and to base the design on this information. f)The AE firm shall design this project with 20% deducts alternates included. 2.Design Review Meetings: a)A review meeting to resolve design issues, if necessary will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others). b)Participants will include VA Staff and A&E members as appropriate for the specific package to be reviewed and others. 3.Design Review Submissions: a)The A&E shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes. b)All submission packages will be reviewed at (50%) and (100%) completion stages. Each subsequent review submission packages will incorporate the previous review comments. If any package is not complete for the required stage a post review may be required the cost of which will be at the expense of the A&E. The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record. c)The project design phase will consist of 150 days. (1)From the Notice to Proceed, the A&E shall submit 50% drawings within 60 calendar days. The VA will have 10 calendar days to review the drawings and return them to the A&E. (2)The A&E shall submit 100% drawings which incorporates the VA comments from the 50% submission within 60 calendar days. The VA will have 10 calendar days to review the drawings and return them to the A&E. The A&E then will submit a final set of drawings for construction within 10 calendar days. d)Each submission package shall include 3 hard copy sets and 3 CAD sets on CD-ROM. The package will include an index of drawings (by sheet number and title), specifications (by section number and title) and cost estimates. The packages shall be send to the Contracting Officer. e)Upon A&E review of the VA Technical Information Library (TIL) Specifications and Design Guidelines associated with the Project Scope of Work, the A&E shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (3 hard copies, 3 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be A&E edited to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities, 2010 edition. f)A review cycle consists of: (1)The VA's receipt of the design review submission package. (2)The review meeting, if necessary. (3)A&E receipt of comments from the VA, either electronically, by fax, or by hard copy delivery. g)Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the A&E Project Manager. h)The A&E shall take written minutes of all design review meetings, participate in the pre-bid and pre-construction meetings, site visits, and any other site investigation meeting and provide copies of those minutes to the VA within five (5) work days after the meeting. i)Cost estimate shall be submitted at each submission phase and updated as needed. 4.Electronic Media: a)Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2011 or backwards compatible format. b)Design review submission specifications, final Construction Document submission specifications, cost estimates and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word. 5.Approved Construction Documents: a)The final construction document submission package will be submitted by the A&E for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the A&E. The VA will have 15 days to take approval action. b)The final construction documents submission package will include a full set of construction documents including all disciplines/packages, specifications and cost estimates. c)The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the VA requirements. d)If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the A&E. 6.Construction Drawing Preparation - Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the A&E. The construction drawings shall include a coordinated set of the following (if applicable to the project). a)Structural drawings including framing plans, schedules, and details including general notes and all calculations. b)Architectural drawings including floor plans, elevations, wall sections, reflected ceiling plans, and other details. c)Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method. 7.Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. IV.RESOURCES All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that construction documents comply with the latest edition of these VA construction and design standards. VA standards can be found on the World Wide Web at http://www.cfm.va.gov/TIL/. VA publications and standards shall include but shall not be limited to: a)Office of Construction & Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp b)The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/ c)TIL - Master Construction Specifications: http://www.cfm.va.gov/til/spec.asp d)Office of Construction & Facilities Management: http://www.cfm.va.gov/index.asp e)VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/ f)Other design and construction standards and publications that shall be applied to this work includes, but are not limited to: (1)National Fire Protection Association (NFPA) Codes & (2)Standards - www.nfpa.org (3)OSHA Rules and Regulations (4)Florida Building Code (FBC) latest edition (5)Life Safety Code (NFPA 101) latest edition (6)The Joint Commission (TJC) Accreditation manual (latest edition) g)Applicable sections of the VA Master Construction Specifications will be prepared by the Architect/Engineer, including all the necessary adaptations. h)Cost estimates shall be developed in strict conformance with VA's Manual for Preparation of Cost Estimates & Related Documents for VA Facilities (March 8, 2011). http://www.cfm.va.gov/til/dManual/dmCost.pdf i)Guidelines for Design and Construction of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/ V. THIRD PARTY LIFE SAFETY REVIEW At the 100% design submission, the A/E shall submit the drawings to an independent A/E firm to evaluate for compliance with: a) OSHA Standards b)Joint Commission Standards c)NFPA 101 Life Safety Codes d)American Disability Act (ADA) e)National and Local building Codes f)EPA regulations g)Emergency Preparedness infrastructure vulnerabilities h)Other as applicable codes. The review is to verify and certify that the plans and specifications have been reviewed for compliance with applicable national and local codes, standards, and federal and state regulations. In addition, the review should address the impact of construction activities may have on air quality requirements, infection control, utility requirements, noise, vibration, emergency procedures, overall safety, and continuity of hospital operations for patient care. Materials to be furnished to the A&E by the VA The A&E will be required to perform all necessary site survey work such as verifying any record drawings and the Life Safety Assessment Report that the AE will be given access to. The accuracy of any Drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A&E and all consulting firms. All VA standards and guidelines can be obtained by accessing the World Wide Web at the following address: http://www.cfm.va.gov/TIL/ 3.SELECTION CRITERIA: Selection will be based on the following criteria which are numbered in descending order of importance: 1)Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s)) 2)Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience) 3)Capacity to accomplish work in the required time. 4)Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. 5)Location in general geographical area of the project and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project "It is expected that your SF330 submittal will show your knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if awarded the contract. 6)Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7)Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8)Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 9)The selected A/E should have previous experience in the design of renovation within Medical Facilities. The A/E must provide documentation of at least two designs of renovations within Medical Facilities with references, names, and phone numbers with their SF330. 4.SUBMISSION CRITERIA/REQUIREMENTS: The firm and or AE on staff representing the project must be licensed to practice in the State of Florida under state law. SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. Interested firms having the capabilities to perform this work must submit (1) electronic SF 330, including Parts I and II, and attachments (if any) electronically to elissa.goodman@va.gov no later than 4:30 PM, EST on November 14, 2013. Minimum font size is 10 point. Additionally, the submission must include an insert detailing the following information: 1) Cage Code 2) Dun & Bradstreet Number 3) Tax ID Number 4) The E-mail address and Phone number of the Primary Point of Contact 5) A copy of the firms VetBiz Registry NOTE: In order for al Service-Disabled Veteran Owned Small Business (SDVOSB) to be considered as a proposed contractor, the firm must be certified by VETbiz (www.vetbiz.gov) and registered in the System For Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. All Joint Ventures must be CVE verified and submit agreements that comply with 13CFR 125.15 prior to contract award. Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting. All SF330 submittals and questions must be sent electronically to: Elissa Goodman, Contracting Officer at elissa.goodman@va.gov All SF330 submissions shall be clearly indicated in subject line, displaying the solicitation number and project title (abbreviated or shortened is okay). Size limits of e-mails are restricted to 5MB. If more than one email is sent, please number emails in Subjects as "1 of n". Example: SF330 Submission, # VA248-14-R-0044 - Correct Life Safety Deficiencies Phase V (1 of 1 or 1 of n, 2 of n, etc.) Submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF330. Cover letter and excess number of pages will be excluded from the evaluation process. It is the offeror's responsibility to check the Federal Business Opportunities website at: www.fbo.gov for any revisions to this announcement prior to submission of SF330s.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MiVAMC/VAMCCO80220/VA24814R0044/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-14-R-0044 VA248-14-R-0044.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1061062&FileName=VA248-14-R-0044-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1061062&FileName=VA248-14-R-0044-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Miami VA Healthcare System;1201 NW 16th Street;Miami FL

Zip Code: 33125
 

Record

SN03222214-W 20131026/131024234522-5cfc30a9fd94558e01b7d7c3b8c7a5f2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |