SOLICITATION NOTICE
70 -- Purchase of DVTel Items
- Notice Date
- 10/30/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199, United States
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-14-Q-90HR40
- Archive Date
- 11/29/2013
- Point of Contact
- James A Lassiter, Phone: (757)686-2149
- E-Mail Address
-
james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-14-Q-90HR40. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-70. This procurement will be processed in accordance with FAR Parts 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures. The North American Industry Classification System (NAICS) is 541519. The SBA size standard is $25.5. This is NOT a Small Business Set-Aside, due to this acquisition being a Brand Name Procurement. The items are to be "Name Brand" by DVTel. It is not anticipated that there will be two (2) or more qualified Small Business Concerns to provide pricing for this requirement in accordance with FAR 19.502(a). The USCG Command, Control and Communications Engineering Center (C3CEN) Portsmouth, VA 23703, intends to purchase the items and services as listed below in the Schedule B. *NOTE* The USCG/Government reserves the right to Award on an All or None Basis that is the Government may issue a Purchase Order (PO) to the Offeror that submits the Lowest aggregate price rather than issue a Purchase Order to each Offeror on the basis of the lowest Quotation on each item. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for these items. Requests for specifications and drawings will be disregarded. Items are to be new items. Used or Refurbished items are not acceptable. Any Offeror that can provide the items as requested are encouraged to provide a Firm Fixed Price Quotation in regards to this FedBizOps Solicitation all quotes will be considered by the Government. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and the Best Value to the Government, price and other factors considered. The Required Delivery Date is thirty (30) days after receipt of order (ARO). All items are required to be shipped to USCG C3CEN, 4000 Coast Guard Blvd, Portsmouth, Virginia 23703. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by 8 November 2014 @ 7:00AM EST. Delivery Information is to include the Shipping Terms the Offeror is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/Government. If proposing FOB Origin, provide Shipping cost as a separate line item. Firm Fixed Price Proposals must be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown, (2) Unit Price, (3) Extended Price, (4) Total Price, (5) Payment Terms, (6) discount offered for prompt payment, (7) Company DUNS and Cage Code. Email quotes to the POC Viki Frey, Contract Specialist, Viki.Frey@uscg.mil. SCHEDULE B Line Item 1: One (1) each of: DVTel Latitude, Classic Version 6.2.1.16, Part Number: LAT-C-BSL Line Item 2: Twenty-five (25) each of: DVTel Camera Channel License, Part Number: LAT-C-CHAN Line Item 3: Twenty-five (25) each of: DVTel Failover Channel License, Part Number: LAT-FOC Line Item 4: One (1) each of: DVTel Failover Directory Server License, Part Number: LAT-FODS Line Item 5: Two (2) each of: DVTel User Client License, Part Number: LAT-User Line Item 6: One (1) each of: DVTel One (1) Year Direct Gold Support, Part Number: SLA-GLDDIR-1YR Line Item 7: One (1) day of: DVTel One (1) Day On-site Training, Part Number: TRN-EU-ONST Line Item 8: One (1) each of: DVTel Travel, M&IE Expenses, Part Number: TRN-TRV Line Item 9: One (1) each of: Shipping (if applicable) Email quotes to the POC Viki Frey, Contract Specialist, Viki.Frey@uscg.mil. STATEMENT OF WORK (SOW) 1. PERIOD OF PERFORMANCE: START: 31 January 2014 END: 31 January 2014 2. PLACE OF PERFORMANCE: Sector Houston Galveston Vessel Traffic Service 13411 Hillard Street Houston, Texas 77034 3. REFERENCES: a. Standard Operating Procedures (SOP) for the Coast Guard Training System, Volume 2: Analysis b. Joint Federal Travel Regulations 4. SECURITY REQUIREMENTS: Not applicable. 5. PURCHASE ORDER MANAGEMENT DESIGNATION: a. The Program point of contact (POC) for this purchase order is Mr. Thomas James, C2CEN, who can be reached at (757) 638-2714. b. The Contractual POC for this purchase order is Mr. James A Lassiter, C2CEN, who can be reached at (757) 686-2149. 6. DESCRIPTION OF WORK: 6.1 Scope: Provide iSOC Latitude Version 6.2 End-User Training to VTS New York Operators and Administrators. The training session is one day in length. 6.2 Task: Delivery of the training will include, but not limited to, the following: a. Provide an iSOC Latitude End-User Training Syllabus for 31 students b. Provide Administrative training to 6 students c. Provide Operational training to 25 students 7. GOVERNMENT-FURISHED PROPERTY (GFP): The government will provide the training facility/room. The room will be equipped with a projector, projection screen and a table area for the instructor. 8. TRAVEL AND SUBSISTENCE/PER DIEM REQUIREMENTS: a. Travel and subsistence/Per Diem are authorized and will be reimbursed in accordance with reference (b). b. Anticipated travel and subsistence/Per Diem will be from contractor's facility to VTS New York and return to contractor's facility. 9. DATA DELIVERABLES: The government requires that the contractor will provide each participant with a Customer Satisfaction Survey. The survey will be administered by the contractor and, at a minimum, assess participant's reaction to course content, instructor performance, and the classroom environment. One copy of the survey will be delivered to the POC within five business days upon completion of the workshop. 10. OTHER CONDITIONS/REQUIREMENTS: 10.1. Place and Hours of Performance: a. It is anticipated that the training will be held on site at Sector Houston Galveston. (On-Site POC: Mr. Johnny O'Rourke) (713-446-9837) (Johnny.P.O'Rourke@uscg.mil) b. Secondary POC is Thomas James (757-638-2714) (thomas.james@uscg.mil) c. Training conducted in two sessions. First session, Operational training is to run from 0800-1200. Second session, Administrative training is to run from 1300 to 1700. 10.2 Quality Assurance Provisions: a. Compliance: The Contractor shall ensure that delivered tasks meet all standards and guidelines provided in this contract and in applicable regulations and directives. b. Acceptance: A Coast Guard Representative will review the Customer Satisfaction Surveys and provide feedback to the contractor. PROVISIONS / CLAUSES • The Following FAR Provisions and Clauses apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Jul 2013) FAR 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Aug 2013) to include Alt I (Apr 2011). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Sep 2013) with the following addenda's. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Sep 2013) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (Dec 2012). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - SAM, contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (Mar 2007) FAR 52.222-35 -- Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37 -- Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-1 -- Buy American Act - Supplies (Feb 2009) FAR 52.225-13 -- Restriction on Certain Foreign Purchases (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) • The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at ORCA accessed via https://www.acquisition.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. JUSTIFICATION FOR OTHER THEN FULL AND OPEN COMPETITION 1. Agency and Contracting Activity: U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN), 4000 Coast Guard Blvd, Portsmouth, VA 23703 2. Nature and/or description of the action being approved: The United States Coast Guard has a requirement for the purchase of specific brand name items, DVTel Latitude Version 6.2 SP1 Licenses and Service Level Agreement and support of the Integrated Network Video System (INVS) / Vessel Traffic system for VTS Houston/Galveston. 3. Description of supplies or services required to meet the agency's needs (including the estimated value): DVTel Basic Classic Latitude Version 6.2 DVTel Camera License DVTel Fail Over Camera License DVTel Fail Over Directory License DVTel User Client License DVTel Gold Direct One (1) Year Direct Gold Support DVTel One (1) Day On-Site Training at VTS Houston/Galveston, Houston, Texas DVTel Travel, M&IE Expenses Estimated Value: $10,500.00 4. An Identification of the statutory authority permitting other than Full and Open Competition: In accordance with FAR 6.302-1(c): Application for Brand Specific items and training provided by DVTel. 5. A Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. The DVTel Latitude Version 6.2 SP1 Licenses and Service Level Agreement specified in the procurement is part of a larger suite of Integrated Network Video System deployed and supported by the Vessel Traffic System and fully compatible with the product lines. Both Coast Guard and contract support personnel have been trained in the configuration, troubleshooting, and repair of camera equipment. Using other than the recommended hardware would result in thousands of dollars of additional non-recurring costs in initial personnel training and significant recurring costs: all personnel would have to be trained to support both types of equipment. The training specified in the procurement is proprietary and cannot be provided by other vendors. Using other than the recommended trainers would result in thousands of dollars of additional non-recurring costs in initial personnel training and significant recurring costs: all personnel would have to be trained to support equipment. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under FAR 5.202 applies: Requirement will be posted on FedBizOps as Brand Specific, with a statement that any Offerors that are able to provide the specified brand items and services may provide a quote and all quotes will be considered by the Government. 7. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable: The prices will be reviewed for fair and reasonable as determined by comparison with Market Research pricing. 8. Description of Market Research conducted (see Part 10) and the results or a statement of the reason market research was not conducted: Internet searches were conducted and it was determined that there are contractors that can provided some, but not all, of the brand specific items and services. 9. Any other facts supporting the use of other than full and open competition: None at this time. 10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition: None at this time. 11. Statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for supplies or services required: None at this time. 12. Contracting Officer's Certification: I certify that this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is accurate and complete to the best of my knowledge. James A. Lassiter Contracting Officer 13. Evidence that any supporting data that is the responsibility of technical or requirements personnel. I certify this procurement meets the Governments minimum need and the supporting data which forms a basis for this justification, is complete and accurate to the best of my knowledge and belief Thomas James Technical Representative
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