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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 07, 2013 FBO #4366
DOCUMENT

65 -- VISN WIDE CONTRACT-REPAIR OF HIGH TECH EQUIPMENT-1 OF 5 2237s RECEIVED A BLANK PR. JL - Attachment

Notice Date

11/5/2013
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24814I0112
 

Response Due

11/15/2013
 

Archive Date

11/29/2013
 

Point of Contact

SEE RFI
 

E-Mail Address

Thomas.Allman@va.gov
(Thomas.Allman@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Linear Accelerator and ARIA/ECLIPSE Database Computer System Maintenance Request for Information This is not a Request for Proposal (RFP). It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made as a result of this Request for Information (RFI). The Network Contracting Office, VISN 8, Veterans Administration (VA) will NOT be responsible for any costs incurred by interested parties in response to this RFI. This FedBizOpps notice is an announcement seeking market information for businesses capable of providing the product as described herein. The Contracting office at Bay Pines, VA is currently conducting market research to determine qualified, experienced, and interested potential sources. The information requested by this RFI will be used within the VA to facilitate decision making and will not be disclosed outside of the agency. Such information will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the Government. Oral communications ARE NOT acceptable in response to this notice. Sources shall include in their information, a detailed capabilities statement stating their experience in providing the same or similar items described in this notice to include a point of contact with phone and e-mail information, business status (Socio-Economic Factors: 8(a), HUBZone, Service-Disabled Veteran-Owned Business), business size based on NAICS 811310, and a positive statement of interest to submit a proposal. The Network Contracting Office, VISN 8, is seeking information regarding Varian Linear Accelerator and ARIA/Eclipse Database Computer System Maintenance. The following information is requested: The Veterans health Administration, VISN 8, Biomedical Department requires Linear Accelerator and ARIA/Eclipse Database Computer System Maintenance. Medical equipment must be properly maintained in order to assure proper function and reduce equipment down-time. The listed equipment is life-sustaining and is used daily at the hospital. The contractor shall furnish all labor, transportation, tools, and parts necessary to provide a full service maintenance contract including preventive maintenance, certification, and repair of the radiation therapy equipment (linear accelerators) and the software system for the period Apr 1 2014, through Sept 30, 2014, both dates inclusive, and 4 option years. These services will be required for San Juan, Miami, Tampa, Bay Pines, and West Palm Beach VAMC's. The contract will be firm-fixed-price. The services to be provided will include: Must have the ability to provide 1st, 2nd, 3rd and 4th level support (Field Service, National Technical Support, Product Support Engineering, Product/Design Engineering). - Periodic Maintenance Inspection (PMI) Perform the full program for the Periodic Maintenance Inspections (PMI) per year - Mandatory Upgrades Coverage Perform all mandatory safety and reliability modifications for the equipment covered - Software Upgrade and associated training Provide every major software upgrade release by installing the most recent production version for the software covered under this agreement. Any training associated with the upgrade is covered and will be provided Whenever possible, Software Upgrades will be installed remotely and performed during standard business hours. - Maintenance Releases / Service Packs (MR/SP) and associated Provide all optional maintenance- and service pack releases. Any training associated with optional maintenance- and service pack releases are covered and will be provided - Refresher Training - 3 Days Annual Refresher Training will be provided in any year that a software upgrade is not released, provide Refresher Training via the Internet, through multi-media (e.g. DVD), or on-site. - Parts Coverage IT Equipment Supply all parts necessary to keep the Software System related computers functioning properly. - On-site Labor coverage (OSL) Provide on-site field service support for the system covered under this agreement. Support is provided during standard business hours for issues that cannot be resolved by telephone or through remote support. - On-site Emergency Labor Provide on-site emergency field service support, for the equipment covered under the SLA and for issues that cannot be resolved by telephone or through remote support. - Help Desk Support Technical (HDST) Help desk specialists will provide technical support for products covered under the Service Level Agreement (SLA). Support is available by telephone and e-mail during standard business hours. - Remote Access Provide remote diagnostics and support during standard business hours for service of a defect or an error that cannot be resolved by telephone or e-mail. - Unlimited Help Desk Sup. Clinical (HDSC) Help desk specialists will provide clinical product support for products covered under the SLA. Support is available by telephone and E-Mail during standard business hours. - Uptime Performance Guarantee 95% Commencing on the support agreement start date, contractor guarantees that the Oncology system described on the attached support agreement will achieve an uptime of 95% or better. - Opt Firmware and Console Software Upgr Provide all optional upgrades to software embedded or installed on the treatment delivery systems, its sub components (i.e. MLC, KV - MV imager, CBCT, OBI, Respiratory Gating) and all treatment consoles that are covered under the SLA. Upgrades will be performed only when they become necessary due to an upcoming OIS or TPS upgrade, in order to get the delivery system compatible with the prospective OIS or TPS version. May install upgrades remotely or on-site. Firmware and console software upgrades will be performed during standard business hours unless a non-standard hours coverage option has also been purchased. - Comprehensive Parts Coverage Provide all parts necessary to keep the covered equipment functioning normally, including all glass parts, vacuum parts, X-ray tubes and imaging panels but excluding consumables. Covered Equipment Eclipse ARIA for RadOnc ARIA-RO - Essentials Clinac HE Serial Number: H294960 MLC 80/120 Serial Number: H545829 PV 1000 Serial Number: H813407 OBI Serial Number: H083494 Treat Serial Number: H515817 CBCT Serial Number: H073494 RPM Serial Number: H504409 Rapid Arc Serial Number: HRD0948 SRS / SRT Serial Number: H094960 Clinac HE Serial Number: H295036 MLC 80/120 Serial Number: H545921 PV 1000 Serial Number: H813588 OBI Serial Number: H083564 Treat Serial Number: H515906 CBCT Serial Number: H073564 RPM Serial Number: H504527 Rapid Arc Serial Number: HRD1043 SRS / SRT Serial Number: H095036 Clinac HE Serial Number: H290369 MLC 80/120 Serial Number: H541992 PV 1000 Serial Number: H804267 Clinac HE Serial Number: H290516 MLC 80/120 Serial Number: H542905 PV 1000 Serial Number: H804737 RPM Serial Number: H500685 Clinac HE Serial Number: H294235 MLC 80/120 Serial Number: H544878 PV 1000 Serial Number: H812279 OBI Serial Number: H082795 Treat Serial Number: H514546 CBCT Serial Number: H072795 Clinac HE Serial Number: H293979 MLC 80/120 Serial Number: H544658 PV 1000 Serial Number: H811853 OBI Serial Number: H082587 Treat Serial Number: H514147 CBCT Serial Number: H072587 RPM Serial Number: H505289 Rapid Arc Serial Number: HRD1765 Clinac HE Serial Number: H140931 MLC 80/120 Serial Number: H545907 PV 1000 Serial Number: H813615 OBI Serial Number: H083551 Treat Serial Number: H515895 CBCT Serial Number: H073551 RPM Serial Number: H504588 Rapid Arc Serial Number: HRD1067 SRS / SRT Serial Number: H090931 Clinac H140931 - Essentials-San Juan Clinac H293979- Essentials-Miami Clinac H294235- Essentials-Tampa Clinac H290516- Essentials-Tampa Clinac H290369- Essentials-Tampa Clinac H295036- Essentials-Bay Pines Clinac H294960- Essentials-West Palm For the purpose of this RFI, the anticipated North American Industry Classification System (NAICS) Code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, and the small business size standard is $7.0 million. Interested organizations may submit their capabilities, and qualifications to perform the effort in writing to Thomas Allman at Thomas.allman@va.gov no later than 3:00 PM EST on Friday, 15 November 2013.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24814I0112/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-14-I-0112 VA248-14-I-0112_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1077064&FileName=VA248-14-I-0112-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1077064&FileName=VA248-14-I-0112-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 10000 Bay Pines BLVD;Bay Pines FL

Zip Code: 33744
 

Record

SN03228465-W 20131107/131106001230-3b7d23ffce5f8c98389681d3793476f4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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