SOLICITATION NOTICE
16 -- Circuit Card Assy. &* Power Supply - Sole Source Justification
- Notice Date
- 11/7/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 336413
— Other Aircraft Parts and Auxiliary Equipment Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Aviation Logistics Center, HU25, HH65, H60J, C130, ESD, IOD, ISD, CASA or ALD, Elizabeth City, North Carolina, 27909-5001, United States
- ZIP Code
- 27909-5001
- Solicitation Number
- HSCG38-14-Q-300005
- Archive Date
- 12/7/2013
- Point of Contact
- Deborah J. Glass, Phone: 252-384-7184
- E-Mail Address
-
deborah.j.glass@uscg.mil
(deborah.j.glass@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Sole Source Justification for purchase of CSU components This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be satisfied using commercial acquisition procedures specified in FAR Part 12, in conjunction with FAR Part 13. Solicitation number HSCG38-14-Q-300005 is assigned to this procurement for tracking purposes only and is issued as a Request for Quotation (RFQ). The incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2005-70. This solicitation is sole source. The North American Industry Classification System Code is 334290. All responsible sources may submit a quotation which shall be considered by the agency. The Government intends to issue a Firm Fixed Price (FFP) purchase order on an other than full and open competition basis to Palomar Products Inc. located in Rancho Santo Margarita, CA as a result of this solicitation. Palomar Products Inc. is the original equipment manufacturer (OEM) and technical and design data necessary to manufacture the material listed below is proprietary to the OEM. The Government does not have access nor can it provide the technical data necessary to produce the required material. At this time there are no suitable substitutes that can be used that meets the Government’s requirement. DESCRIPTION OF THE REQUIREMENT: Line Item 1: CCA Interconnect P/N: 1172700-V 2 Each Line Item 2: CCA Audio AMP P/N: 1172675-V 5 Each Line Item 3: CCA CSU Dimmer P/N: 1169660-5 4 Each Line Item 4: CCA Voice P/N: 1171575-1-V 4 Each Line Item 5: Power Supply P/N: 1162800-102 2 Each Firm Fixed Price quotes are requested for the purchase of the above material. Material must be new and an Original Equipment Manufacturer (OEM) certificate shall be included with the material. Delivery: The Required delivery date is August 30, 2014. Partial deliveries and earlier deliveries are acceptable at no additional cost to the Government. Shipping: All components shall be delivered to: USCG Aviation Logistics Center Receiving Section Bldg 63 1664 Weeksville Rd. Elizabeth City, NC 27909 The following FAR provisions and clauses are incorporated: FAR 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (Jul 2013) The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities of CCR/FedReg, ORCA, and EPLS. Contractors must be registered in SAM.gov. Quotes shall also include the Offeror’s Cage Code. Firm Fixed Price Quotations shall reference the solicitation number: HSCG38-14-Q-300005, indicate the nomenclature, part numbers (P/N), unit pricing, delivery and shipping terms. Quotes shall be in the English language and in U.S. Dollars and shall include any payment discounts. Payment discounts are not evaluated as part of the price evaluation. FAR 52.211-14Notice of Priority Rating for National Defense Use, Emergency Preparedness, and Energy Use Program (Apr 2008); DO-N5 Rated Order FAR 52.204-7 System for Award Management (Jul 2013) FAR 52.212-2Evaluation - Commercial Items (Jan 1999) The provision at FAR 52.212-2 Evaluation of Commercial Items is NOT applicable to this solicitation. Quotes will be evaluated based on lowest price and will consider transportation charges. F.o.b. Destination quotes are preferred; however, F.o.b. Origin, Freight Prepaid quotes will be acceptable provided the quotation includes an estimate of shipping costs, size dimensions, and weight, which will be added to the quoted price for evaluation purposes to arrive at the total cost to the Government. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also the full text of the solicitation provision may be accessed electronically at this/these address(es): https://acquisition.gov/far/ FAR 52.212-3Offeror Representations and Certifications-Commercial Items (Aug 2013) An Offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.acquisition.gov If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. FAR 52.212-4Contract Terms and Conditions-Commercial Items (Sep 2013) Addendum to FAR 52.212-4Contract Terms and Conditions-Commercial Items (Sep 2013) FAR 52.204-13 System for Award Management Maintenance (Jul 2013) FAR 52.211-15 Defense Priority and Allocation Requirements (Apr 2008) FAR 52.246-2Inspection of Supplies – Fixed-Price (Aug 1996) FAR 52.246-15Certificate of Conformance (Apr 1984) FAR 52.252-2Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far/ (End of provision) Packaging Instructions: 1.Packaging requirements are best commercial procedures in compliance with ASTM D 3951-98 (2004) and CFR 49 with exceptions as stated herein. 2.The Coast Guard Aviation Logistics Center is a supply depot; therefore material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea. 3.Packaging material shall NOT consist of the popcorn, shredded paper, Styrofoam of any type or peanut packaging. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year. 4.OEM Traceability documentation and Airworthiness Certificates required by this Purchase Order must be included with the item in its shipment container. 5.Each individual container shall be labeled on the outside and each individual part/component shall be labeled on the inside with *National Stock Number, *Part Number, *Serial Number, Quantity, Nomenclature (name of item), Line Item Number, and Purchase Order Number. The Material Inspection and Receiving Report (i.e. Commercial Packing Slip, DD250, etc.) and Certificates of Conformance (COC) shall be placed on the outside on individual containers. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Sept 2013) is incorporated and applicable to this acquisition and the following FAR clauses cited in the clause are applicable to this acquisition: (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). 0 Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)). (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161). (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126). (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). (39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d). (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (48) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332). (d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (End of Clause) HSAR 52.232-99 -- Providing Accelerated Payment to Small Business Subcontractors (DEVIATION 2012-00014) (August 2012) This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012. (a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor. (b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns. (c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (End of Clause) The closing date and time for receipt of quotations is: 22 November 2013 EST. Quotes shall be submitted electronically to Deborah.J.Glass@uscg.mil and must identify RFQ HSCG38-14-Q-300005 in the subject line of the email. Any questions regarding this solicitation shall be submitted in writing to Deborah.J.Glass@uscg.mil. Phone calls will not be accepted.
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