SOLICITATION NOTICE
49 -- 4920-01-326-7014, 4920-01-454-0740
- Notice Date
- 11/7/2013
- Notice Type
- Presolicitation
- NAICS
- 332721
— Precision Turned Product Manufacturing
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Aviation - BSM, 8000 Jefferson Davis Highway, Richmond, Virginia, 23297-5000, United States
- ZIP Code
- 23297-5000
- Solicitation Number
- SPE4A6-14-1009
- Archive Date
- 7/11/2014
- Point of Contact
- Julie A. Tillery, Phone: 8042793537, Glenice Daniel-Chambers, Phone: 8042793158
- E-Mail Address
-
julie.tillery@dla.mil, glenice.chambers@dla.mil
(julie.tillery@dla.mil, glenice.chambers@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- Solicitation number, SPM4A6-14-R-1009, SC1000014760. The 7 NSNS, nomenclature, Weapon System Designator Code (WSDC) and the end items are listed below: NSN NOMENCLATURE WSDC End Item 4920-01-326-7014 Parts Kit VUN Aircraft hornet F/A-18 4920-01-454-0740 Repair Kit VUN Aircraft hornet F/A-18 4920-01-458-7248 Repair Kit VUN Aircraft hornet F/A-18 4920-01-459-5729 Repair Kit VUN Aircraft hornet F/A-18 4920-01-460-7497 Repair Kit VUN Aircraft hornet F/A-18 4920-01-460-7499 Repair Kit VUN Aircraft hornet F/A-18 4920-01-500-4186 Repair Kit VUN Aircraft hornet F/A-18 Unit of issue for NSNs 4920-01-454-0740, 4920-01-458-7248, 4920-01-460-7497, 4920-01-460-7499 and 4920-01-500-4186 is each (EA). The unit of issue for NSNs 4920-01-326-7014 and 4920-01-459-5729 is kit (KT). Solicitation is unrestricted using the procedures of Other Than Full and Open Competition. Non-Commercial and six of the NSNs are Critical Safety Items (CSI). Surge and sustainment is not required for any of the NSNs. The solicitation will result in a multi-NSN Indefinite Quantity Contract (IQC) for one base year plus four (4) option years. It will be a supply/service contract which includes a statement of work (SOW) which is included in this synopsis below. The Estimated Annual Demand (EAD), the minimum delivery order quantity, the maximum delivery order quantity and the maximum annual contract will be cited in the solicitation. The requested delivery for each NSN will be cited in the solicitation. Performance Information Retrieval System-Statistical Reporting (PPIRS-SR) applies. The final contract award decision may be based upon Price, Past Performance, and other Evaluation factors as described in the solicitation. FOB is Destination with Inspection and Acceptance at origin for any customer direct location within the Continental United States (CONUS). Solicitation will issue on November 22, 2013 with a closing date of December 23, 2013. Clause 52.217-9002 "Conditions for evaluation and acceptance of offer for part numbered items" applies. A copy will be available via DLA Internet Bid Board System at https://www.dibbs.bsm.dla.mil/RFP on the same issue date cited in the solicitation. Choose the RFP you wish to download. Solicitations are in portable document format (PDF). To download and view these documents you will need the latest version of Adobe Acrobat Reader. This software is available free at http://www.adobe.com. A paper copy will not be available to requestors. Reverse auction clause 52.215-9023 applies. Surplus dealers and small business dealers and distributors having existing stocks of surplus or newly manufactured material are invited to respond to this synopsis. The response should include a completed surplus certificate, DLAD 52.211.9000, Government Surplus Material, or adequate traceabilit y documentation to show product is acceptable. In addition, respondents should identify quantity available and price. DLA will consider all such responses and may alter the acquisition strategy if purchase of existing surplus or newly-manufactured inventory is in the best interest of the government. Evaluation will be per NSN therefore may result in multiple awards. Since a Reverse Auction may be conducted, offerors are encouraged to access website dla.procurexinc.com to see how to participate in an auction. STATEMENT OF WORK ASSEMBLY, MANAGEMENT AND LOGISTIC SUPPORT FOR ADVANCE COMPOSITE REPAIR MATERIAL •1.0 Scope This Statement of Work (SOW) defines the effort required for the procurement, management and logistics support for various Advanced Composite Repair Materials (ACRM) (hereinafter, the "items"). The contractor will be required to procure the items in response to delivery orders issued by DLA Aviation. The Government will accept the items and take title to the items at the Contractor's facility. The contractor shall be paid the negotiated unit price for these items. Then, the Contractor shall manage the government-owned inventory in a virtual DLA depot, and respond to material receipt orders (MROs) to distribute the material to DLA customers. The contractor shall be paid a negotiated fixed fee for this storage and distribution service. 1.1 Background This is a follow-on contract to an existing Navy contract that has used this approach and successfully met the fleet mission readiness since 2004. ACRM's are used to repair critical components on various naval aircraft, specifically the F/A 18 aircraft. Navy logistics management has determined that these repair materials should be managed at one inventory point incorporating flexible delivery response times. The end user will receive shelf life critical items within 24 to 72 hours of receipt of an MRO with very little impact on actual shelf life of the item. 1.2 Contract Type and Period of Performance This multiple-year contract is a Firm-Fixed price, Indefinite Quantity contract. There will be a one (1) year basic ordering period; with the option of up to four (4) additional one-year ordering periods, for a total potential ordering period of five (5) years. The contractor shall be responsible for fulfilling all delivery orders issued during the entire ordering period. Performance of distribution services under the contract shall continue until all government-owned inventories are distributed to customers or disposed, but not to exceed 24 months after the expiration of the ordering period. 1.3 Place of Performance The contractor shall provide the required services and performance at its facility. 1.4 Ordering The Defense Logistics Agency Aviation (DLAA) activities will issue delivery orders to the contractor for the items; and the Defense Contract Management Agency (DCMA) will administer the basic contract. 1.5 Delivery Orders and MROs The Government shall pass requirements to the contractor in the form of delivery orders for laying in government inventories and MROs for distribution of inventory to customers. Delivery orders and MROs may be issued electronically or manually. 1.6 Place of Delivery The contractor shall deliver the items to the location specified in each delivery order and MRO. 1.7 Reference to the Purchase Order Text The Contractor shall refer to the Purchase Order Text in the contract for each National Stock Number (NSN) as it pertains to: 1.7.1 Quality 1.7.2 Packaging 1.7.3 Contract Data Requirements List 1.7.4 Testing 1.7.5 Marking Requirements 1.7.6 DCMA (QAR) Requirements 1.7.7 DCMA (QAR) Certifications 1.8 Transportation The Contractor shall use the most cost-effective and most expedient commercial transportation method available, that will ensure that the end-item retains its required shelf-life. 2.0 Contractor Performance Assessment Rating System (CPARS) This contract will require CPARS reporting. Performance information will be collected and reported in accordance with established procedures. The information will be available for Government-use and collection for the purpose of past performance evaluation of the contractor's performance. 3.0 Logistics Requirements The contractor facility shall possess the knowledge and expertise of ACRM's and have the capabilities, equipment and infrastructure to maintain optimum shelf life. It must be capable of handling perishable materials and if necessary the means of disposing of hazardous materials. The contractor must also be capable of maintaining and verifying shelf-life through its system for managing the items. 3.1 Procurement and Receipt Inventory Ordered by DLA 3.1.1 Drawing Numbers and/or Part Numbers/Kits Covered by the SOW National Stock Number Nomenclature Part Number 4920-01-459-5729 REPAIR KIT, COMPOSITE FP-70KIT 4920-01-458-7248 REPAIR KIT, COMPOSITE PR 2415 4920-01-454-0740 REPAIR KIT, COMPOSITE PR2415/50GM, HP 4920-01-326-7014 PARTS KIT, VACUUM, SP 1DM2000-1 4920-01-500-4186 REPAIR KIT, COMPOSITE PR2414T/KIT 4920-01-460-7497 REPAIR KIT, COMPOSITE 135027 4920-01-460-7499 REPAIR KIT, COMPOSITE 135028-1 After receipt of a delivery order, the contractor shall procure ACRM's and components necessary to create kits from the approved Navy sources listed in Section 3.1.2. The items required for kits or otherwise shall be procured with the shelf life limits as a priority to gain optimum shelf life for the fleet. Sources listed are not necessarily the manufacturers of a complete kit. Refer to the Purchase Order Text to verify whether there have been any sourcing changes. 3.1.2 List of Approved Material Sources Technical Reference Vendor Name Vendor Cage MMS417 CAAP Co. 60922 MMS443TYPEII PRC DeSoto 83574 Drawing# 135040 AIR TECH 53912 Hawkeye 67232 Raytex Fabrics 2G749 3M 26066 Native Textiles 5T343 Richmond Aircraft 0F451 CHR Industries 71643 Taconic 53688 ***NOTE*** Components in Drawing 135040 Requires First Article Testing in accordance with DWG Latest Revision. MMS439 PRC DeSoto 83574 ABLEBOND163-4** Ablebond 21109 MMS443TYPEII PRC DeSoto 83574 AF30/36"WX1 O'L** 3M Company 76381 Drawing# 135027 Minn. Mining Co. 04963 CYTEC 07542 AIRTECH 53912 Drawing# 135028 Minn. Mining Co. 04963 CYTEC 07542 AIRTECH 53912 ** These are part numbers and not technical references. Under no circumstances, shall delayed shipments or unavailability of ACRNs or components from the approved Navy sources be the basis for relief from the requirements of this contract, the basis for a claim of excusable delay, or otherwise serve as a basis for excusing nonperformance of this contract. 3.1.3 Testing. If necessary, the contractor shall test materials as directed by the Procurement Contracting Officer (PCO). 3.1.4 Delivery of Items to Government. The contractor must prepare items for storage and when the items are complete, the contractor shall arrange for DCMA inspection and acceptance on F.O.B. destination (contractor storage facility) basis, on or before the delivery date set forth in the delivery order. Once the Government accepts the material, title shall transfer to the Government and the contractor may invoice for the supplies. 3.2 Distribution Depot Requirements The contractor shall store and manage all finished NSNs listed in the contract at its facility operating as a DLA Distribution Depot. The Contractor shall implement the necessary processes and systems to operate as a DLA Distribution Depot, which includes becoming Electronic Data Interchange (EDI) compliant no later than 45 days after award. The contractor must implement any required security measures in order for it to access government systems, including systems that can receive and process electronic & manual orders; and allow DLA to have visibility of Government owned stock and its movement. The contractor shall keep adequate inventory records that include information regarding receipt of material; storage and handling; shipping; the rotation of inventory and replacement of expired material; and disposal actions. The contractor shall comply with all federal rules and regulations required of any Government distribution depot. The U.S. Government maintains the right to audit and inspect the distribution facility. 3.2.1 Storage Constraints and Shelf-Life Management The items listed in the contract shall be stored at zero degrees or below and shall be monitored daily, until there is a demand from the end user. The contractor shall store and maintain hazardous materials in accordance with prevailing EPA guidelines and any local city, state or federal guidelines. Material Safety Data Sheets shall be available and maintained in accordance with existing regulations that govern them. The contractor shall monitor and manage the shelf life of the items and ensure that they retain a shelf life of more than 85%. The contractor shall maintain a system for tracking shelf-life expiration and rotation of product for shelf life extension. This system must either be visible to DLA, or the contractor must be able to provide a report upon request. 3.2.2 Quality Notifications The contractor must be able to process any sort of quality notification, including Product Quality Deficiency Reports (PQDR) or Supply Discrepancy Reports (SDR). The contractor shall be responsible to the Government for all valid quality notifications submitted against the items it provides under this contract. 3.3 Process MROs from Customer The contractor shall process any MRO within 48 hours of receipt during normal business hours. This includes the picking, packing, and prepping the item for shipment, as well as ensuring that the material it plans to ship has a shelf life that is greater than 85%. 3.3.1 Time Definite Delivery The contractor shall ship the items to the customer within 48 hours of receiving an MRO during normal business hours. The contractor is responsible for maintaining shelf stability through shipping. Any material requiring zero (0) degree storage shall be packaged and shipped to arrive at the end user within 24-72 hours of shipment. 3.3.2 Disposal Disposal of hazardous materials reaching shelf life expiration shall be accomplished in accordance with prevailing Environmental Protection Agency (EPA) guidelines and any local city or state guidelines. The NSN's listed in the contract shall be managed in accordance with this SOW and the specific contract requirements of each individual NSN. Prior to the disposal of any excess government-owned material or scrap that requires disposal, whether it is considered solid or hazardous waste, the contractor shall coordinate with DLA Disposition services.
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