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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 24, 2013 FBO #4383
SOLICITATION NOTICE

J -- Preventative Maintenance & Service Agreement GS Precision 500 D Rm. C - PERSONNEL FORMS

Notice Date

11/22/2013
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

423450 — Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
 

Contracting Office

Department of Health and Human Services, Indian Health Service, Oklahoma Area Ofc Claremore Service Unit, Claremore Indian Hospital, 101 South Moore, Claremore, Oklahoma, 74017
 

ZIP Code

74017
 

Solicitation Number

CLA-14-R-0001
 

Archive Date

12/17/2013
 

Point of Contact

Eileen S. Soban, Phone: 9183426511, LaDonna Collins, Phone: 918-342-6447
 

E-Mail Address

eileen.soban@ihs.gov, ladonna.collins@ihs.gov
(eileen.soban@ihs.gov, ladonna.collins@ihs.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

OF-306 CHILDCARE ADDENDUM OF-612 PRE-EMPLOYMENT FP REQ FORM The solicitation number CLA-14-R-0001 is for a Preventative Maintenance and Service Agreement for the GE Precision 500 D machine w/Aurora (SRF 118) for Room C. The solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-70. This acquisition is 100% set-aside for small businesses. The NAIC code is 423450 and the small business size standard is 100 employees. 12 months @ tiny_mce_marker_________ per month The FOB point is Claremore Indian Hospital, 101 South Moore Avenue, Claremore, Oklahoma 74017. Evaluation will be based on: 1. Price 2. Past performance. - Past performance of service for same or similar equipment. Submit three (3) references from healthcare facilities located in the North East Oklahoma Area that contractor had performed preventative maintenance and services. Up time for these facilities shall be included. References shall include Healthcare Facility name, contact name, contract number and telephone number.. Statement of Work (SOW) Radiology Equipment Service Agreement 1. PURPOSE OF THE PROJECT This contract is to provide preventative maintenance inspection coverage comprised of mechanical system calibration, maintenance and repair support service in accordance with manufacturer requirements, specifications, guidelines, checklists, revisions and addendum modifications that includes: all parts and labor on GE Precision 500 D X-Ray machine; cosmetic repairs, FMI's and software upgrades and scheduled operator in-service training performed during PM calibration coverage hours; typical one hour phone and same day on-site response time by Field Engineer (FE); technical support by phone from local FE or on-line remote service from manufacturer FE; and 95% or greater percentile of guarantee equipment uptime for the bone density system at Claremore Indian Hospital. 2. BACKGROUND INFORMATION Radiology contractual service support is required to maintain equipment in proper and safe operating condition. This support is required to assure federal compliance to 21 CFR, sub-chapter "J", parts 1020.30, 1020.31 and 1020.32; and I H S compliance to Joint commission Environment of Care. 3. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS a. The contractor shall provide (2) preventative maintenance inspections along with full x-ray maintenance and repair service for the identified x-ray systems and their locations that will include all travel, labor and parts on all systems associated with PM calibration and repairs. Cosmetic repairs, FMI's, software upgrades and operator in-service training are to be performed during PM calibration services. Requisitions for replacement parts must be ordered by 7:00 pm CST, day of on-site response, with a next day delivery and warranty on parts supplies/replaced as needed while under contract. Expediting of replacement parts is ONLY permitted by authorization of health facility radiology supervisor, to whom contractual service is presently being provided, and the expedited fixed fee incident will be billed "separately" to the facility radiology department authorizing the expedition. b. Provide a 95% or greater percentile of guaranteed equipment up-time status operating according to manufacturer design specifications, based upon average 6 month period. c. Contractor shall provide a minimum one in-service training to user(s) on manufacturer's recommended operator level PM and operational procedures during contract PM calibration services. The contractor's FE shall contract the radiology supervisor at least 10 calendar days prior to FE desired in-service (PM calibration) date, for approval and coordination of scheduled PM with the facility equipment users. d. Provide local FE technical phone support for radiology department at no charge during daytime hours. e. Provide an in-site on-line diagnostic network with manufacturer engineers for technical and diagnostic support services available all hours at no charge. f. Contractors replacement parts shall be original equipment manufacturer parts. g. System software applications shall be license patented. 4. REFERENCE MATERIAL None 5. LEVEL OF EFFORT Preventative maintenance and repair shall be provided in the Claremore Indian Hospital. The contractor shall perform services compatible with the Claremore Indian Hospital Radiology Department patient schedules and availability. 6. SPECIAL REQUIREMENTS CHARACTER INVESTIGATION FOR CONTRACTORS WHO WILL HAVE CONTACT WITH INDIAN CHILDREN (Indian Children Protection and Family Violence Prevention Act) This position is subject to P.L. 101-630, The Indian Child Protection and Family Violence Prevention Act, as determined by the Service Unit Director. The Indian Health Service Personnel Office will conduct the criminal background investigation on the contractor following award of the service contract. The character investigation may be waived if, in the judgment of the Contracting Officer, in consultation with the Personnel Officer, an investigation has already been conducted and is on file. Until the character investigation has been completed and the Contracting Officer notified of the results, the contractor must not have unsupervised contact with Indian children. CONTRACTOR EMPLOYEES WHO WILL PERFORM SERVICES SHALL SUBMIT TO ELECTRONIC FINGERPRINT AND OBTAIN SECURITY CLEARANCE BEFORE THEY CAN PERFORM SERVICES UNDER THIS CONTRACT. CONTRACT SHALL HAVE CONTRACT EMPLOYEES WHO WILL PERFORM SERVICES COMPLETE ATTACHED SECURITY CLEARANCE FORMS AND SUBMIT TO THE CLAREMORE INDIAN HOSPITAL ACQUISITION STAFF FAX NUMBER 918-342-6675. Attached forms are Pre-Employment Finger Print Request form, OF-306. OF-612, Insight Memo for Government Contract Workers and Child Care Addendum. 7. DELIVERABLES AND REPORTING REQUIREMENTS The contractor shall provide radiology supervisors and biomedical technicians, with electronic PM service and repair reports per each site visit on all systems covered by this contract. Prior to providing PM calibration or remedial repair service, the FE upon arrival at the facility shall check in with the Maintenance Department and get a visitor badge before beginning work on the equipment. After completion of requested or scheduled contracted services, the FE shall provide a briefing of field service visit to the radiology supervisor or biomedical equipment technician, prior to site departure. The service unit shall provide an ongoing method of monitoring and evaluating services set forth in this contract. 8. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES The service unit will not provide the contractor with any property. 9. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES The Indian Health Service requires that the contractor to provide all tools, parts and labor for this contract. 10. PERIOD OF PERFORMANCE The performance of the work in this this task order is anticipated to be scheduled 12-1-13 to 11-30-14. The actual date of work performance will be determined after award and notice will be provided to the contractor no less than 10 days prior to the first day of work commencing. Offerors are to include a completed copy of the provision found at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items with its offer. The clause found at FAR 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. The clause found at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items applies to this acquisition. FAR 52.212-1 Instructions to Offerors - Commercial applies to this acquisition. This contract incorporates one or more clauses by reference, whit the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/index.html CLAUSES INCORPORATED BY REFERENCE: FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011); FAR 52.223-6, Drug Free Workplace (May 2001). HHSAR CLAUSES INCORPORATED BY REFERENCE: 352.237-70 Pro-Children Act. (Janueary 2006) 352.237-71 Crime Control Act-reporting of child abuse. (January 2006) 352-237-72 Crime Control Act-requirement for background checks (January 2006) 352.270-2 Indian Preference (APR. 1984) HHSAR 352.242-71 Tobacco-Free Facilities (January 2006) In accordance with Department of Health and Human Services (HHS) policy, the Contractor and its staff are prohibited from using tobacco products of any kind (e.g., cigarettes, cigars, pipes, and smokeless tobacco) while on any HHS property, including use in personal or company vehicles operated by Contractor employees while on an HHS property. This policy also applies to all subcontracts awarded under the contract or order. The term ‘‘HHS properties'' includes all properties owned, controlled and/or leased by HHS when totally occupied by HHS, including all indoor and outdoor areas of such properties. Where HHS only partially occupies such properties, it includes all HHS-occupied interior space. Where HHS leases space in a multi-occupant building or complex, the tobacco-free HHS policy will apply to the maximum area permitted by both law and current lease agreements. The Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with this policy Quotes are due December 2, 2013, 4:30 p.m. CST at the Claremore Indian Hospital, Support Services, 101 South Moore Avenue, Claremore, Oklahoma 74017. For information regarding the solicitation send questions via fax: 918-342-6511 or e-mail to LaDonna Collins at Ladonna.collins@ihs.gov and Eileen Soban at eileen.soban@ihs.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-Claremore/CLA-14-R-0001/listing.html)
 

Place of Performance

Address: CLAREMORE INDIAN HOSPITAL, CLAREMORE, Oklahoma, 74464, United States

Zip Code: 74464
 

Record

SN03239483-W 20131124/131122233946-fb6f4e4d47243251f9edaaac129f90db (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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