SOLICITATION NOTICE
J -- Post-Warranty Service/Maintenance Agreement for Steris AMSCO Sterilizers and Reliance Laboratory Glassware Washer Systems
- Notice Date
- 11/26/2013
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA_13-233-1127345
- Archive Date
- 12/19/2013
- Point of Contact
- Howard Nesmith, Phone: 870-543-7459
- E-Mail Address
-
howard.nesmith@fda.hhs.gov
(howard.nesmith@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The government intends to issue a Purchase Order in accordance with FAR PART 13.106 for the requirement herein under Simplified Acquisition Procedures. The solicitation number is FDA_13-233-1127345. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-71, November 25, 2013. The associated North American Industry Classification System (NAICS) Code is- 811219 ‐ Other Electronic and Precision Equipment Repair and Maintenance; Small Business Size Standard in $19 millions of dollars. This requirement is not being set aside for small businesses and any qualified, interested vendor may submit a quote. Respondents are responsible for delivery in person, by e-mail, fax, mail or other delivery method their complete proposal and any additional documents before 1:00 pm (Central Standard Time - Local Prevailing Time in Jefferson, Arkansas) on December 4, 2013 to howard.nesmith@fda.hhs.gov, Fax (870) 543-7990, or mail to the U. S. Food and Drug Administration, OO/OFBA/OAGS, Attention of Howard Nesmith, 3900 NCTR Road, Jefferson, AR 72079-9502. PLEASE NOTE - The above contact information is for the Contracting Office and not necessarily the delivery address. The delivery address is indicated in the FOB Destination section below. For information regarding this solicitation, please contact Howard Nesmith by e-Mail at howard.nesmith@fda.hhs.gov. The U.S. Food and Drug Administration (FDA), Center for Food Safety and Applied Nutrition (CFSAN) requires a post‐warranty service/maintenance agreement for three (3) Steris AMSCO Sterilizers and one (1) Steris Reliance Laboratory Glassware Washer systems. Statement of Work (SOW) The FDA requires post‐warranty service/maintenance agreements to prevent instrument malfunction on the following equipment. These instruments are used for sterilization of all microbiological media, instruments, mixing tools, and all other food analysis materials. Equipment Info: 1. Steris AMSCO Eagle, Gravity Sterilizer, SG3021/106XAT, Serial #011549214 2. Steris AMSCO Eagle, Gravity Sterilizer, SG3021/106XAS, Serial #012039219 3. Steris AMSCO LAB 250, LV250 Lab Steam Sterilizer, Serial #011640507 4. Steris Reliance 400, Laboratory Glassware Washer, Serial #3603410009 Minimum Requirements for Preventative Maintenance Services: • Shall include two (2) planned preventative maintenance visits per contract year for both Gravity Sterilizers and four (4) planned preventative maintenance visits per contract year for the Lab Steam Sterilizer and Laboratory Glassware Washer • Shall include unlimited corrective/remedial maintenance visits within 3 business days of call for service • Shall include unlimited technical support, Mondays - Fridays (excluding Federal Holidays) between the hours of 7:00 AM - 5:00 PM Central Time, within 8 business hours of contact for assistance (e.g., telephone-based, email-based, website-based, etc.) • Shall include unlimited software and firmware updates • All maintenance and repair activities shall be performed by formally trained and certified technicians/engineers, following Original Equipment Manufacturer (OEM) specifications, manuals, and service bulletins, using ne OEM replacement parts, components, subassemblies, etc. • All maintenance pricing shall be inclusive of labor, travel, replacement parts, components, subassemblies, etc. • Deliverables: Service Records and Reports The Contractor shall, commensurate with the completion of each service call or preventative maintenance visit, provide the end-user of the equipment and the Contracting Officer with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. Item #1 Post‐warranty Service/Maintenance Agreement For three (3) Steris AMSCO Sterilizers and one (1) Steris Reliance Laboratory Glassware Washer Period of Performance: January 1, 2014 - December 31, 2014 Quantity: 1 - Gravity Sterilizer SG3021/106XAT, Serial #011549214 - Unit Price: $___________________ 1 - Gravity Sterilizer SG3021/106XAS, Serial #012039219 - Unit Price: $___________________ 1 - Gravity Sterilizer - LV250 Lab Steam Sterilizer, Serial #011640507 Unit Price: $___________________ 1 - Laboratory Glassware Washer - Steris Reliance 400, Serial #3603410009 Unit Price: $___________________ Total Extended Price: $_______________ GSA Contract Number (if applicable): ________________________ Item #2 (1st Option Period) Service Maintenance Agreement Period of Performance: January 1, 2015 - December 31, 2015 Quantity: 1 - Gravity Sterilizer SG3021/106XAT, Serial #011549214 - Unit Price: $___________________ 1 - Gravity Sterilizer SG3021/106XAS, Serial #012039219 - Unit Price: $___________________ 1 - Gravity Sterilizer - LV250 Lab Steam Sterilizer, Serial #011640507 Unit Price: $___________________ 1 - Laboratory Glassware Washer - Steris Reliance 400, Serial #3603410009 Unit Price: $___________________ Total Extended Price: $_______________ GSA Contract Number (if applicable): ________________________ Item #3 (2nd Option Period) Service Maintenance Agreement Period of Performance: January 1, 2016 - December 31, 2016 Quantity: 1 - Gravity Sterilizer SG3021/106XAT, Serial #011549214 - Unit Price: $___________________ 1 - Gravity Sterilizer SG3021/106XAS, Serial #012039219 - Unit Price: $___________________ 1 - Gravity Sterilizer - LV250 Lab Steam Sterilizer, Serial #011640507 Unit Price: $___________________ 1 - Laboratory Glassware Washer - Steris Reliance 400, Serial #3603410009 Unit Price: $___________________ Total Extended Price: $_______________ GSA Contract Number (if applicable): ________________________ Item #4 (3rd Option Period) Service Maintenance Agreement Period of Performance: January 1, 2017 - December 31, 2017 Quantity: 1 - Gravity Sterilizer SG3021/106XAT, Serial #011549214 - Unit Price: $___________________ 1 - Gravity Sterilizer SG3021/106XAS, Serial #012039219 - Unit Price: $___________________ 1 - Gravity Sterilizer - LV250 Lab Steam Sterilizer, Serial #011640507 Unit Price: $___________________ 1 - Laboratory Glassware Washer - Steris Reliance 400, Serial #3603410009 Unit Price: $___________________ Total Extended Price: $_______________ GSA Contract Number (if applicable): ________________________ Item #5 (4th Option Period) Service Maintenance Agreement Period of Performance: January 1, 2018 - December 31, 2018 Quantity: 1 - Gravity Sterilizer SG3021/106XAT, Serial #011549214 - Unit Price: $___________________ 1 - Gravity Sterilizer SG3021/106XAS, Serial #012039219 - Unit Price: $___________________ 1 - Gravity Sterilizer - LV250 Lab Steam Sterilizer, Serial #011640507 Unit Price: $___________________ 1 - Laboratory Glassware Washer - Steris Reliance 400, Serial #3603410009 Unit Price: $___________________ Total Extended Price: $_______________ GSA Contract Number (if applicable): ________________________ FOB Destination - U.S. Food and Drug Administration (FDA), Center for Food Safety and Applied Nutrition (CFSAN), One Iberville Drive, Dauphin Island, AL 36528. Contract Type - Commercial Item - Firm fixed price. An official authorized to bind the Offeror must sign the terms and conditions of the offer. Offerors that fail to furnish required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. Contract clauses- The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to the clause: The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer's representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. The following additional provisions and/or clauses apply and incorporated by reference and apply to this acquisition. Clauses and provisions can be obtained at http://www.acquisition.gov/far/ FAR Clause 52.204-4 Printed or Copied Double-Sided on Recycled Paper. FAR Clause 52.204-7 FAR 52.204-7 System for Award Management (Jul 2013)FAR Clause 52.217-9 Option to Extend the Term of the Contract (a)... within 1 day of contract expiration;.... at least 15 days before the contract expires... (c)...shall not exceed 5 years... The following HHSAR clauses apply and can be obtained at the following website: http://farsite.hill.af.mil/VFHHSAR1.htm 352.202-1 Definitions JAN 2006 352.203-70 Anti-Lobbying JAN 2006 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations OCT 2009 352.223-70 Safety and Health JAN 2006 352.231-71 Pricing of Adjustments JAN 2001 The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) Direct or negotiate any changes in the statement of work; (2) Modify or extend the period of performance; (3) change the delivery schedule; (4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) Otherwise change any terms and conditions of this contract. The Contracting Officer for this order is: To be completed at time of award: Phone: Email: The COR is responsible for: (1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) Interpreting the statement of work and any other technical performance requirements; (3) Performing technical evaluation as required; (4) Performing technical inspections and acceptances required by this contract; and (5) Assisting in the resolution of technical problems encountered during performance. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.204-10, 52.209-6, 52.219-4, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.223-18, 52.225-13, and 52.232-33. (c) 52.222-51 Solicitation provisions The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items applies to this solicitation. The provision at FAR 52.212-1 Instructions to Offerors - Commercial Items applies to this solicitation. The following addenda have been attached to this provision: Note: This solicitation is being issued under the premise that the Contractor will certify that the combination of equipment/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 05-2035 (Rev.-13): http://www.wdol.gov/wdol/scafiles/std/05-2035.txt?v=13 52.222-48 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification. As prescribed in 22.1006(e)(1), insert the following provision: Exemption from application of the Service Contract Act to Contracts for Maintenance, Callibration, or Repair of Certain Equipment Certification (Feb 2009) (a) The offeror shall check the following certification: Certification The offeror  does  does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. (End of provision) Addendum Paragraph (c) Period for acceptance of offers. The offeror shall state on its quote that the quoted prices in its offer are firm until January 31, 2014. The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: The government will award the purchase order to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government on a best value (tradeoff) evaluation basis, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical acceptability of the services offered to meet the Government's requirement. (ii) Price. Technical acceptability is more important when compared to price in determining the best value to the government; however, price remains a significant factor. Technical capability will be determined by review of information submitted by the respondent, which must provide a description in sufficient detail to show that proposed equipment and related PM services quoted meet the Government's requirements. The government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure information is available, vendors must furnish as part of their proposal all descriptive material necessary for the government to determine whether the service meets the technical requirements. Quotes shall include technical specifications, descriptive material, literature, brochures and other information corresponding to each minimum required item, which demonstrates the capabilities of the offeror. The Provision at FAR 52.212-3, Offerors Representations and Certifications-Commercial Items, applies to this acquisition. An offeror shall complete only paragraph (b) of the provision if the offeror has completed the annual representations and certification electronically via http://www.acquisition.gov/far/. An offeror should complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this solicitation notice. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA_13-233-1127345/listing.html)
- Place of Performance
- Address: U.S. Food and Drug Administration (FDA), Center for Food Safety and Applied Nutrition (CFSAN), One Iberville Drive, Dauphin Island, Alabama, 36528, United States
- Zip Code: 36528
- Zip Code: 36528
- Record
- SN03241339-W 20131128/131126234102-beec9f4a7a6de4c6324b096d2802d0b6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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