SPECIAL NOTICE
C -- Notice of Procurement for Indefinite Delivery United States Architect-Engineer Services Contracts, Various Locations, Japan
- Notice Date
- 12/12/2013
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- USACE District, Japan, Attn: CECT-POJ Unit 45010, APO, AP 96338-5010
- ZIP Code
- 96338-5010
- Solicitation Number
- W912HV14R0002
- Archive Date
- 3/12/2014
- Point of Contact
- Keiko Tanifuji, 01181462520994
- E-Mail Address
-
USACE District, Japan
(keiko.tanifuji@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Synopsis: THIS ANNOUNCEMENT IS OPEN ONLY TO UNITED STATES FIRMS OR TO JOINT VENTURES OF UNITED STATES AND HOST NATION FIRMS. 1.CONTRACT INFORMATION: AE services are required for multiple Indefinite-Delivery Contracts (IDC).The contract will have a total maximum amount of $9,000,000 consisting of a base one year period plus four (4) one-year options. Services will be implemented through negotiated firm-fixed-price task orders. The basic contract period is one year from the contract award date and each option period extends the contract by additional one-year period. The government reserves the right to obtain updates to A-E Firms' qualifications prior to issuance of RFP. Should the government determine that a firm's qualifications has degraded significantly when compared to the SF 330 submitted in response to this Notice of Procurement (NOP), the respective A-E firm will be notified accordingly and the next most qualified firm will be queried for qualifications update. THE CONTRACTS WILL BE AWARDED ONLY TO UNITED STATES FIRMS OR TO JOINT VENTURES (JV) OF UNITED STATES PARTNERED WITH A HOST NATION FIRM. In the event the offeror is a JV, the offer must be accompanied by the original copy of the Joint Resolution of the Boards of Directors of the firms composing the JV. To be eligible for contract award, United States firms or United States JV firms must be registered in the U.S. Government System for Award Management (SAM). Register via the SAM Internet site at https://www.sam.gov/portal/public/SAM/. The Government can issue a Letter of Identification to the successful firm upon their request after contract award, which entitles A-E personnel to enter into Japan to perform work on task orders issued under the contract. 2.PROJECT INFORMATION: Each Indefinite Delivery Contract requires Architect-Engineer services for U.S. funded design work including repair; maintenance, new construction; planning; engineering studies; site investigations; construction phase services; third party detailed technical reviews; commissioning services, for both design and construction phases; and other general engineering activities. In addition, services may be required for the preparation of design criteria packages for Host Nation (HN) funded construction projects and related works. PROJECTS ARE LOCATED IN U.S. MILITARY INSTALLATIONS THROUGHOUT JAPAN. FREQUENT SITE VISITS AS WELL AS MEETINGS IN JAPAN MAY BE REQUIRED. Design criteria will normally be based on U.S. and DOD requirements; however, design deliverables must address local construction methods and materials that meet the intent of U.S. criteria in order to facilitate the use of local methods and materials. 3.SELECTION CRITERIA: The Selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria a through d are primary selection criteria, and e and f are secondary and will only be used as a tie-breaker among firms that are essentially technically equal: a.SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE 1)Experience in preparing U.S. funded design drawings, specifications, and cost estimates for the repair, maintenance, antiterrorism/force protection, and construction of facilities on U.S. military installations located in Japan. Provide not more than 4 recent (within the past 5 years) completed projects. Use a separate Section F for each project and clearly identify each project as being U.S. funded. Identify your company's role as prime or subcontractor for each completed project. 2)Experience in the Host Nation (HN) funded construction program, Facilities Improvement Program (FIP) or relocation projects, specifically, preparation of criteria packages for HN projects. Indicate whether the project was a Basic Criteria Package (BCP), Criteria Package (CP), Preliminary Criteria Package (PCP), or Stand-Alone Criteria Package (SACP), etc. Provide not more than 4 recent (within the past 5 years) completed projects. Use a separate Section F for each project and clearly identify each project as being HN funded. Do not include preparation of construction drawings done under a contract with the Japan Government, i.e., Defense Forces Administration Bureau. Clearly identify your company's role as prime or subcontractor for each project. 3)Experience with Japanese design and construction practices, materials, procedures, standards, criteria and codes. Provide not more than two recent (within the past 5 years) projects. Use a separate Section F for each project and clearly identify the company's role as prime or subconsultant for each completed project. 4)Experience in sustainable design and development (SDD) practices, including experience with implementation of federal mandates (including but not limited to EPAct 2005, EISA 2007, E.O. 13423, and E.O. 13514), Department of Defense SDD policies and regulations, Leadership in Engineering and Environmental Design (LEED) documentation, and LEED certification procedures. Provide not more than two recent (within the past 5 years) LEED Silver projects. Use a separate Section F for each project and clearly identify the company's role as prime or subconsultant, and whether each project has been USBGC registered or GBCI certified. In addition, each A-E team shall contain at least one LEED Accredited Professional (AP) that has worked on a minimum of two LEED Silver projects. The LEED AP may be a team member responsible for a design discipline, but this person shall be the single point of contact for the government for SDD matters and shall be responsible for all SDD documentation of the contract. For the LEED AP, provide not more than two recent (within the past 5 years) LEED Silver projects. Use a separate Section F for each project and clearly identify whether each project has been USBGC registered or GBCI certified. 5)Experience in total building commissioning process, serving as the Commissioning Authority (CxA) body that collects the necessary Government systems information, provides technical guidance necessary to develop the proper design, construction, and commissioning documents, and commissions the various project systems. The A-E personnel serving as the Commissioning Authority (CxA) shall demonstrate having at least 5 years commissioning authority (CxA) oversight work experiences of at least two separate projects. Use a separate Section F for each project and clearly identify the company's role as prime or subconsultant for each completed project. b.PROFESSIONAL QUALIFICATIONS. Resumes of key personnel shall be indicated in SF330, Section E - RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT. Provide a minimum of 1 individual per discipline identified below. Use a separate Section E for each individual. Clearly indicate key personnel's qualifications in block 17 of each section E entry. Do not generalize professional certifications but provide specific information. The lead architect or engineer in each discipline must be registered in the appropriate professional field. All design professionals shall have current professional registration to practice in the United States or Japan. The evaluation will consider education, certifications, training, registration, overall and relevant experience, and longevity with the firm. 1)Qualified professional personnel in the following disciplines: Project Managers (U.S. Registered Architect or Engineer) U.S. Registered Architects U.S. Registered Landscape Architects U.S. National Council for Interior Design Qualification (NCIDQ) Certified Interior Designers U.S. Registered Electrical Engineers U.S. Registered Communications Distribution Designers U.S. Registered Mechanical Engineers U.S. Registered Civil Engineers U.S. Registered Geo-Tech Engineers specializing in geo-technical analysis and reporting U.S. Registered Structural Engineers U.S. Registered Fire Protection Engineers U.S. Registered Environmental Engineers U.S. Registered Surveyors CADD Operator with experience in Building Information Modeling (BIM) SDD Accredited Professional Commissioning Authority (CxA), certification as a CxA from either AABC, NEBB, TABB, ASHRAE, or University of Wisconsin-Madison Cost Estimators or Cost Engineers Facilitators Acoustic Consultants Food Service Consultants Clerical/Admin Provided below are Japanese equivalencies to U.S. Professional Qualifications: Architect = 1st Class Kenchikushi Civil Engineer = 1 Kyu Dobokusekoukanrigishi w/RCCM certification Structural Engineer = 1st Class Kenchikushi Mechanical Engineer = 1st Class Kankouji Sekou Kanrigishi Electrical Engineer = 3rd Class Denki Shunin Gijutsusha Communication Engineer = 3rd Class Denki Shunin Gijutsusha /Tsuushinkannkeishikakushou Fire Protection Engineer = 1st Class Kankouji Sekou Kanrigishi w/Fire Protection Certification Geotechnical Engineer = 1 Kyu dobokusekoukanrigishi w/RCCM doshitsu oyobi kiso certification Surveyor = Sokuryo shi c.PAST PERFORMANCE on DoD and other contracts with respect to cost control, quality of work and compliance with performance schedules as determined from ACASS and other sources. (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firms past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the below referenced POC via email.) d.CAPACITY TO ACCOMPLISH THE WORK: Ability of the firm to meet project requirements in the allotted timeframe and availability of key personnel and disciplines to execute the work. Depending on project schedules, firms may need to accomplish multiple projects concurrently. e.GEOGRAPHIC PROXIMITY: Location of the firm in the general geographical area of Japan. Firms must demonstrate familiarity and ability to execute design projects in Japan. f.VOLUME OF DOD CONTRACTS: Volume of work awarded to the firm in the last 12 months with the object of effecting an equitable distribution of DoD A-E contracts among qualified firms. 4.SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement are invited to submit three (3) hard copies and one (1) CD of: a.Standard Form 330 Part I (section A through I), Architect-Engineer Qualifications, Contract-Specific Qualifications for the prime A-E and all proposed sub-consultants. b.Standard Form 330 Part II, Architect-Engineer Qualifications, General Qualifications (the prime A-E and all proposed sub-consultants must submit current SF 330 Part II). The submittals must reach the below specified office not later than 2:00 PM (Japan Standard Time) by 14 January 2014. FACSIMILE SUBMITTALS WILL NOT BE ACCEPTED. Submissions shall be in sealed envelopes or packages (i) addressed to the office specified below, and (ii) show the solicitation number and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information stated in the prior sentence. It is in the offerors interest to follow up by calling the POC to inquire about receipt of their submissions; to consider utilization of door-to-door commercial carriers; and to not wait for the last minute to submit in the event that the original submission is lost and a second submission is necessary. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Execution Branch (CECT-POJ-E) Building 250, Camp Zama Zama-shi, Kanagawa-ken, Japan 252-8511 Submissions shall not exceed 75 pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than 10-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. For submissions that exceed 75 pages, only the first 75 pages may be considered for evaluation. Solicitation packages are not provided. This is not a request for proposal. Point of Contact is Keiko Tanifuji, Email: keiko.tanifuji.ln@usace.army.mil.
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