Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 14, 2013 FBO #4403
DOCUMENT

N -- Expand Dialysis - Attachment

Notice Date

12/12/2013
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Acquisition & Logistics(10N3NAL);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24314I0237
 

Response Due

1/14/2014
 

Archive Date

4/14/2014
 

Point of Contact

John Redmond
 

E-Mail Address

John.Redmond2@va.gov
(John.Redmond2@va.gov)
 

Small Business Set-Aside

N/A
 

Description

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 526-13-116 Renovation of Dialysis Stations in Area 4A/4C, Bldg. 100 at the James J Peterson VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468. This procurement is restricted to Veteran Owned Small Business (VOSB) and (SDVOSB) firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. Magnitude of Construction is between $2,000,000.00 and $5,000,000.00. This is a 100% Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2014. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Veteran-Owned Small Business (VOSB) set aside, you are verifying your company meets the status requirements of a VOSB concern as established by 38 CFR Part 74. NOTE - Offerors are referred to VAAR Clause 852.219-11(c)(1): "Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns". In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). LOCATION This Project will renovate Dialysis Area 4A/4C Bldg. 100, James J Peterson VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468. SCOPE OF SERVICE REQUIRED Objectives This project will renovate the existing hospital dialysis clinic currently located in Area 4A/4C, Bldg 100. The area of renovation is approximately 9,500 square feet. Work will include but not limited to: Replacement (and/or installation) of the existing RO (Reverse Osmosis) system, new storage tank system, leak detection system and all associated piping and appurtances. (It is the intent of the JJP-VA to sustain the existing manufacturer of these items.) It is the intent of the JJP-VA to provide 18 dialysis stations upon completion. Work also includes updating the appearance of the Clinic Center to the "Planetree" environment to include the modification of the existing 4A/4C office areas, examination rooms; Construction of a new nurse (monitoring) system/station as well as renovating the existing/adjacent areas for management offices, reception area, conference room, and medical storage areas. Modification and/or replacement of all utility systems (lighting, electrical, telecommunications, ceiling,wall and floor finishes, as well as a new entrance way with access control. Modification and/or replacement to our mechanical (HVAC) and plumbing systems to accommodate the revised dialysis expansion-including a new room temperature control system directed towards our existing Johnson Controls MetaSys building management. These modifications will address (and correct) Patient and Staff Flow Configuration, General Staffing Conditions; in addition to all support space such as offices, reception, storage rooms as required. This will include the partial reconfiguration of the adjacent 4A space that may be impacted by the new practices design. It is important that design contain phases that allow the user services to maintain operations during construction. A/E services must include CIH consultancies to evaluate, phase and design the removal of asbestos within the renovation areas. This will include but not limited to Air Monitoring Services. Services such as these should be estimated at "premium" hours. A/E services must also include "Fly Through Renderings" and/or Building Informational Modeling (BIM). Period of Performance The period of performance for design and construction period services shall be 1825 days from Notice to Proceed. 160 days for the design and the remainder will be for construction period services should the demolition be phased separately in four consecutive years. Place of Performance / Place of Delivery The place of performance for this contract is James J Peters Medical Center. Scopeor Tasks (for services) The AE shall provide all necessary labor and expertise required to provide the James J Peterson VAMC with Working Drawings for the Renovation of Dialysis Stations Bldg 100. Also required in the design is the requirements needed to maintain all utilities during and post project, if needed, for continuity of services to the rest of the building. Consideration in the design will also be given to the potential of regulated waste and universal waste materials such as PCB concentrations in ballasts, caulk, etc. Design will also accommodate our GEMS goals of "0" (zero) landfill waste removal. Codes required for compliance in this project include but are not limited to: 1.NFPA 2.New York State Fire Prevention and Building Code 3.ADAAG 4.ASHREA 5.NEC 6.AISC 7.ACI The latest edition of code as of the time of contract being signed shall be used. In addition, any governing requirements that are scheduled to take effect on or before December 31st, 2016 are to be included in the design. The Architect-Engineering (AE) firm shall be responsible for communication with, submission to, review with, and satisfaction of all necessary reviews with regulatory bodies. There shall be a preliminary engineering report supplied to all governing regulatory agencies with the 65% preliminary submission, and approval of this preliminary report must be received before the 100% preliminary design is considered complete. There shall also be a final engineering report supplied to all governing regulatory agencies with the 65% contract drawing submission, and approval of this preliminary report must be received before the 95% contract drawing design is considered complete. 100% complete contract submission package shall be submitted to the VA 14 days after 95% contract drawing design is approved. The AE firm is responsible for all other submissions required by these agencies for review, and for any corrections or adjustments required as a result of these reviews. Security The AE firm shall obtain day passes for any site visits from the police station. If personnel from the AE firm are expected to be on site more than five (5) days (cumulative) during the design, they shall file paperwork to obtain a permanent ID for the station. Necessary paperwork can be obtained from the COTR. The AE personnel who take photos must inform the COTR, at least 48 hours ahead to time, of such intentions. Safety Codes / Certification / Licensing The AE firm shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, etc. Labs used by the AE firm for water testing shall be licensed as required by the governing agencies, and their certifications and licenses shall be included in the engineering reports. Travel No travel as a result of this project is anticipated. Special Material Requirements No special materials are anticipated for this contract. Any Other Requirements unique to the solicitation. This contract will include, as required, testing, sampling, and investigative work for determination of the existence of PCB's within the building and its components including but not limited to caulk and lighting ballasts. Include all findings and methodologies, in the final demolition design, for the proper handling, removal and documentation of all PCB containing materials found within the projects parameters in accordance to local, state and federal codes and regulations. COST RANGE Estimated Construction Cost Range: Between $2,000,000 and $5,000,000. TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design is as follows: A/E meets with VA staff 10 calendar days from NTP date A/E submits 35% Preliminary/Schematic material NTP +30 days Review of 35% Preliminary/Schematic material NTP +40 days A/E submits 65% Preliminary/Schematic material NTP +70 days Review of 65% Preliminary/Schematic material NTP +80 days Deliver 90% Design Review NTP +110 days Review 90% Design Material NTP +120 days Deliver 100% Final Review NTP + 150 days Review 100% Final Material NTP + 160 days A/E submits final complete package to be advertised 160 Calendar days Construction: Number of calendar days to complete construction is to be determined by the AE firm after the design is complete. SELECTION CRITERIA The Department of Veterans Affairs shall evaluate each potential contractor in terms of its (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Acceptability under other appropriate evaluation criteria. SELECTION CRITERIA DESCRIPTIONS The selection criteria descriptions are provided below. I - TEAM PROPOSED FOR THIS PROJECT Background of the personnel A. Project Manager B. Other key personnel C. Consultants II - PROPOSED MANAGEMENT PLAN Team organization A. Design Phase B. Construction Phase III- PREVIOUS EXPERIENCE OF PROPOSED TEAM Project Experience IV - LOCATION AND FACILITIES OF WORKING OFFICES A. Prime firm B. Consultants V - PROPOSED DESIGN APPROACH FOR THIS PROJECT A. Proposed design philosophy B. Anticipated problems and potential solutions VI - PROJECT CONTROL A. Techniques planned to control the schedule and costs B. Personnel responsible for schedule and cost control VII - ESTIMATING EFFECTIVENESS Ten most recently bid projects VIII - SUSTAINABLE DESIGN Team design philosophy and method of implementing IX- MISCELLANEOUS EXPERIENCE & CAPABILITIES A. Interior Design B. CADD & Other Computer Applications C. Value Engineering & Life Cycle Cost Analyses D. Environmental Assessment E. Energy Conservation & New Energy Resources F. CPM & Fast Track Construction G. Specialized Experience H. Alternate Delivery Method - CMc, D/B, etc.. X - AWARDS A. Awards received for design excellence XI - INSURANCE AND LITIGATION A. Type and amount of liability insurance carried B. Litigation involvement over the last 5 years & its outcome LIMITATIONS VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Veteran" is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns. (d) A joint venture may be considered a veteran-owned small business concern if: (1) At least one member of the joint venture is a veteran-owned small business concern, and makes the following representations: That it is a veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a service-disabled veteran-owned small business concern. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Veteran Owned Small Business firms are required to submit Three (3) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms) and one (1) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than 3:00 PM, EST on January 14, 2014, including Past Performance Questionnaires (attachment 1). January 1, 2014 shall be the deadline for all questions. All submittals must be sent to the attention of John Redmond (10N3NCO), James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-62, Bronx, NY 10468-3904. The submission must include an insert detailing the following information: 1.Dun & Bradstreet Number; 2.Tax ID Number; 3.The e-mail address and phone number of the Primary Point of Contact and; 4.A copy of the firms CVE verification as a Veteran Owned Small Business. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (michael.giaquinto2@va.gov), telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. See next page for Past Performance Questionaire ATTACHMENT 1 - PAST PERFORMANCE QUESTIONAIRE AND COVER LETTER Complete one set of letters and forms for at least three projects identified in your firm's Section F of the SF330, which will best illustrate proposed team's qualifications for this contract. Additional space or blank sheets may be added to answer any question. Transmittal Letter to Accompany Past Performance Questionnaire FROM:[Insert Company Official Name, Title, and Company Name] SUBJECT:Past Performance Questionnaire for Contract(s): [Insert Company Name] is currently responding to Northport VA Medical Center's request for SF 330, Architect-Engineer Qualifications for the "Renovate Information Technology Spaces Contract". This Request for SF 330's requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance. [Insert Company Name] is providing past performance data to Northport VA Medical Center relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract. The request for SF 330 instructs that respondents provide customers with the attached questionnaire. Please complete the questionnaire and submit it by directly to the VISN 3/Network Contracting Office (NCO) Contracting Officer. The requested data may be submitted by mail or email to the government representative identified below. If the Past Performance Questionnaire is emailed, DO NOT send a hard copy via mail. John P Redmond Contract Specialist VISN 3 Networking Contracting Office (10N3/NCO) James J. Peters VA Medical Center 130 West Kingsbridge Road Room 9B-62 Bronx, New York 10468 Email: john.redmond2@va.gov The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 3 NCO point of contact identified above. Thank you, [Insert Company Official Name and Title] A. GENERAL INFORMATION A-E FIRM TO BE EVALUATED: Firm Name: ________________________ Telephone : __________________________ Address: __________________________ Email address: ________________________ __________________________ Point of Contact: ______________________ __________________________ __________________________ Firm Cage Code: ____________________ Firm Tax ID Number: ________________ Firm DUNS Number: ________________ Project Title: _____________________________________ Description of Project: __________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Description of A-E Firms' Responsibilities:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Contract Number: ______________________ Dollar Amount: ______________________ Contract Period of Performance: _______________________ The A-E Firm performed as the Prime Contractor Sub-Contractor/Consultant/Team Member Percent of work performed by A-E Firm:Other (Please describe) __________________? B. EVALUATOR INFORMATION: Evaluator's Company or Agency Name: ____________________________ Evaluator's Name: _____________________ Address: __________________________ Title of Evaluator: _____________________ __________________________ Telephone : __________________________ __________________________ E-mail: ______________________________ __________________________ C. SEND COMPLETED QUESTIONAIRE (SECTIONS B through D)TO: John Redmond Special Projects Coordinator VISN 3 Networking Contracting Office (10N3/NCO) James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx, New York 10468 Email: john.redmond2@va.gov D. PERFORMANCE INFORMATION: Choose the appropriate rating that most accurately describes the A/E's performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on page 7 under Narrative Summary. Exceptional (5) Very Good (4) Satisfactory (3) Marginal (2) Unsatisfactory (1) N/A -Performance meets or met contractual requirements and exceeds or exceeded many of your company's expectations. The contractual performance reflects or reflected few minor problems and corrective actions taken by the contractor appear to be highly effective or corrective actions taken were effective. -Performance meets or met contractual requirements and exceeds or exceeded some of your company's expectations. The contractual performance reflects or reflected some minor problems and corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.-Performance meets or met contractual requirements. The contractual performance reflects or reflected some minor problems. Corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective. -Performance does or did not meet some contractual requirements. The contractual performance reflects or reflected serious problems(s) for which the contractor has not yet identified acceptable corrective actions or did not provide acceptable corrective actions.-Performance does or did not meet most contractual requirements and recovery is not likely or did not occur. The contractual performance contains or contained serious problem (s) for which the contractor's corrective actions appear ineffective or were ineffective.-Not applicable or rater has not observed performance in this area. ? A-E FIRM'S NAME: _______________ PROJECT NAME: _______________ Contract Period of Performance: _______________________ Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc. Place an "X" in the appropriate column using the definitions matrix on page 4. Item FACTORS TO BE RATEDExceptional (5)Very Good (4)Satisfactory (3)Marginal (2)Unsatisfactory (1)N/A Design Services: 1.Overall skill level and technical competence of A/E's personnel. 2.A/E's ability to identify and resolve design issues expeditiously. 3.A/E's responsiveness to design review questions. 4.A/E's ability to effectively coordinate, integrate and manage their consultants/subcontractors/team 5.A/E's effectiveness and responsiveness in interfacing with the Client's staff 6.Overall accuracy, completeness and coordination of final design documents. (Quality) 7.A/E's ability to provide detailed, accurate cost estimates. 8.A/E's ability to meet contract schedule. Follow-On Construction Support Services: 9.Thoroughness and timely review of construction submittals. 10.Timely resolution of construction design issues. 11.Overall quality, responsiveness and timeliness of A/E follow-on construction support services. LEED (If Applicable): 12.Overall accuracy, completeness, timeliness and coordination of LEED documentation. 13.A/E's ability and understanding of the overall LEED process. BIM (If Applicable): 14.Overall accuracy, completeness, timeliness and coordination of BIM documentation. 15.A/E's ability and understanding of the overall BIM process. Owner's Representative on Design/Build Projects (If Applicable): 16.Overall accuracy, completeness, timeliness and coordination of requirements documents and bridging documents. 17.A/E's ability, thoroughness, timeliness and support as Owner's Representative throughout the project. Overall: 18.How would you rate the A/E's ability to control cost? 19.How would you rate the A/E's overall management performance on this contract? 20.How would you rate the A/E's overall technical/quality performance on this contract? 21.Would you use this A/E again? (If "No", please comment in the Narrative Summary) YES NO Number of A/E Design Errors & Omissions on Project:_______________ Increased Project Cost Due to A/E Design Errors & Omissions:_______________ CONTRACTOR'S NAME: ___________________ PROJECT NAME: __________ Contract Period of Performance: _______________________ Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc. NARRATIVE SUMMARY (Use this section to explain any rating from the previous page) ItemCOMMENTS
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24314I0237/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-14-I-0237 VA243-14-I-0237.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1124171&FileName=VA243-14-I-0237-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1124171&FileName=VA243-14-I-0237-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03251199-W 20131214/131212235521-76cb7021dd62cdf226bdeb5b80787cf7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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