DOCUMENT
65 -- RFI for endoscopes - Attachment
- Notice Date
- 12/16/2013
- Notice Type
- Attachment
- NAICS
- 334510
— Electromedical and Electrotherapeutic Apparatus Manufacturing
- Contracting Office
- U.S. Department of Veterans Affairs;Strategic Acquisition Center;10300 Spotsylvania Ave;Fredericksburg VA 22408
- ZIP Code
- 22408
- Solicitation Number
- VA11914I0053
- Response Due
- 1/17/2014
- Archive Date
- 2/16/2014
- Point of Contact
- Mrs. Jessie Garcia
- Small Business Set-Aside
- N/A
- Description
- This is a Request for Information (RFI) in accordance with FAR 15.201(e). The government does not intend to award a contract on the basis of this request, as such, neither unsolicited proposals nor offers of any kind will be considered in response to this RFI. No contract award will result from responses to this notice, nor reimbursement for any costs associated with providing information in response to this request. The Department of Veteran Affairs, Office of Acquisition Operations (OAO), Strategic Acquisition Center (SAC) is issuing this RFI as a means of conducting market research to identify qualified contractors with the capability and resources to meet the Veteran Health Administration's (VHA) requirement. The purpose of this RFI is to gain knowledge of potentially qualified manufacturers or distributors and their size classification for pulmonary, otolaryngology and urology flexible endoscopes to assist the Department of Veterans Affairs with market research for planning purposes. The information sought pertains to pricing, delivery, and company capabilities (such as commercial lease terms and conditions, including standard lease lengths, information on all inclusive maintenance and repair type arrangements, policies and delivery timeframe information on providing replacement or loaner equipment during periods of equipment servicing, and types of user training, to include overview of topics covered in training). Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. The result of this market research will contribute to determining commercial availability of endoscopes while assisting with procurement planning and contributing to the method of procurement and resultant contract type. Based on the information a determination by the government will be made to issue a solicitation and using the applicable North American Industry Classification System (NAICS) code. At this time, the suggested NAICS code(s) assigned to this procurement is 334510 (endoscopic equipment, electromedical (e.g. bronchoscopes, colonoscopies, cytoscopes), manufacturing with a Small Business Administration size standard of 500 employees. DESCRIPTION OF REQUIREMENT: Pulmonary Bronchoscopes Basic Definition Flexible bronchoscopes are used to examine the airway or bronchial passages of the lung, in the bronchoscopy suite or at the bedside in hospitalized patients. The airway and bronchial mucosa are visualized either by a lens on the proximal end of the endoscope, or by realtime video images displayed on a monitor from a camera at the distal tip of the endoscope. Flexible bronchoscopy is used for diagnosis of lung infections, inflammation, and benign/malignant lung tumors. The working channels of bronchoscopes for instrumentation allow for therapeutic procedures such as biopsy, injection, lavage, and suction. A special bronchoscope is also available that has both endoscope and ultrasound functions. This scope allows targeted biopsy of lymph nodes in the mediastinum and hilum of the lung, using ultrasound to guide needle biopsy of the nodes. The video processor support equipment interfaced or connected to the bronchoscopes, allows the capture and recording of still and video images in high definition that can then be uploaded into the electronic medical record. Description Minimum Technical RequirementSmall Adult Bronchoscope (for Intubated Patients) MTR 1High Resolution MTR 23.8 - 4.4 mm distal end outer diameter MTR 33.8 - 4.4 mm insertion tube outer diameter MTR 41.2 - 2.0 mm channel size for instrumentation MTR 5120 ±10? field of view MTR 6Forward viewing direction of view MTR 73 -100 mm depth of field MTR 83 ± 2 mm minimum visible distance MTR 9600 ± 60 mm working length - insertion tube part of scope MTR 10Angulation of distal scope end to 180 ± 10? up 130 ±10? down MTR 11Total length 870 ± 60 mm Minimum Technical RequirementSmall Regular Adult Bronchoscope MTR 1High resolution MTR 24.8 ± 2 mm distal end outer diameter MTR 34.9 ± 2 mm insertion tube outer diameter MTR 42.0 mm channel size for instrumentation MTR 5120 ± 10? field of view MTR 6Forward viewing direction of view MTR 73 -100 mm depth of field MTR 83 ± 2 mm minimum visible distance MTR 9600 ± 60 mm working length - insertion tube part of scope MTR 10Angulation of distal scope end to 180 ± 10 ° up 130 ± 10? down MTR 11Total length 870 ± 60 mm Minimum Technical RequirementRegular Adult Bronchoscopes MTR 1High resolution MTR 25.3 ± 2 mm distal end outer diameter MTR 35.2 ± 2 mm insertion tube outer diameter MTR 42.0 mm channel inner diameter for instrumentation MTR 5120 ± 10? field of view MTR 6Forward viewing direction of view MTR 73 -100 mm depth of field MTR 8 3 ± 2 mm minimum visible distance MTR 9600 ± 60 mm working length - insertion tube part of scope MTR 10 Angulation of distal scope end to 180 ± 10? up/130 ± 10? down MTR 11 Total length 870 ± 60mm Minimum Technical RequirementTherapeutic or Large Channel Bronchoscope MTR 1High resolution MTR 26.0 ± 2 mm diameter distal end outer diameter MTR 36.0 ± 2 mm insertion tube outer diameter MTR 42.6 - 3.0 mm channel inner diameter for instrumentation MTR 5120 ± 10? field of view MTR 6Forward viewing direction of view MTR 73 -100 mm depth of field MTR 83 ± 2 mm minimum visible distance MTR 9600 ± 60 mm working length - insertion part of tube MTR 10 Angulation of distal scope end to 180 ± 10? up 130 ± 10? down MTR 11Total length 870 ± 60 mm Minimum Technical RequirementTherapeutic or Large Channel Bronchoscope MTR 1High resolution MTR 26.2 ± 2 mm diameter distal end outer diameter MTR 36.3 ± 2 mm insertion tube outer diameter MTR 43.0 - 3.4 mm channel inner diameter for instrumentation MTR 5120 ± 10? field of view MTR 6Forward viewing direction of view MTR 73 -100 mm depth of field MTR 83 ± 2 mm minimum visible distance MTR 9600 ± 60 mm working length -insertion part of tube MTR 10Angulation of distal scope end to 180 ± 10?up /130 ± 10? down MTR 11Total length 870 ± 60 mm Minimum Technical RequirementEndobronchial Ultrasound (EBUS) Bronchoscopes (Ultrasonic Bronchofibervideoscopes) Endoscope Functions MTR180 ° ± 10? Field of view MTR235 ° ± 5? Forward oblique direction of view MTR32 - 50 mm depth of field MTR 46.9 ± 2 mm distal end outer diameter MTR 56.2 ± 2 mm insertion tube outer diameter MTR 6600 ± 60 mm working length MTR 71.8 - 2.2 mm channel inner diameter for instrumentation MTR 85 ± 2 mm minimum visible distance MTR 9Angulations range: up 120 ° ± 10?, down 90 ° ± 10 ° MTR 10890 ± 60 mm total length Minimum Technical RequirementEndobronchial Ultrasound (EBUS) bronchoscopes (Ultrasonic Bronchofibervideoscopes) Ultrasonic Functions MTR 1Display mode: B-mode, color power Doppler mode MTR 2Scanning method: Electrical curved linear array MTR 3Scanning direction: Parallel to the insertion direction MTR 4Frequency: 7.5 MHz MTR 5Scanning range: 50 ° ± 10? MTR 6Contacting method: Balloon method, direct contact method MTR 7Transducer surface max. temperature 41 ° - 43 °C Minimum Technical RequirementSoftware MTR 1CPRS electronic medical record compatible MTR 2Allows still and real time image capture and recording MTR 3Allows preparation of reports including images and signature of reports at the bedside with direct input into CPRS vista imaging electronic medical record MTR 4Store of images for future use including images not directly entered into the reports Intended Use Examination of the airway in the outpatient and at the bedside in hospitalized patients. Therapeutic applications of the airway including biopsy, injection, lavage, and suction. Documentation of still and video images in the electronic medical record. Urology Flexible Scopes Basic Definition Flexible cystoscopy is an essential tool used in Urology to examine the urethra and bladder in both the outpatient and inpatient settings. Internal structures are viewed by either direct use of a lens at the proximal end of the scope or by using a camera attached to the proximal end of the scope allowing viewing on a video monitor. Urologists utilize flexible cystoscopy to identify pathology (involving both the proximal and distal urethra, including the prostatic urethra) resulting in voiding problems or possible cancer in these locations. Cystoscopy is an essential part of evaluating the bladder in its entirety, looking for causes of bleeding like tumors or stones. Cytsoscopes with working channels are used to remove foreign bodies like stents, lavage of debri or blood clots from the bladder and biopsies of abnormal appearing lesions. The videoprocessor captures and records still and video images in high definition, that can then be uploaded into the electronic medical record. Description Minimum Technical RequirementFlexible Cystoscope MTR 1Field of view: 120 ° ± 10 ° MTR 2Direction of view 0 ° MTR 3Depth of field: 3 - 50 mm MTR 4Outer diameter: 15.6 Fr. -16.2 Fr. MTR 5Tip deflection: 210 ° up, 120 °down ± 10 ° MTR 6Working length: 380 ± 40 mm MTR 7Working channel: 6.6 Fr. - 7.2 Fr. MTR 8Total length: 680 ± 60 mm Minimum Technical RequirementHigh Definition (1080) Video Processor/Light Source with full screen display. MTR 1Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images Intended Use Intended to examine and perform procedures within the urinary tract. Basic Definition - Flexible Scopes Flexible ureterorenoscopy is an essential tool used by Urologists to evaluate the collecting system in its entirety, including the ureter and kidney in both the outpatient and inpatient settings. Internal structures are viewed by either direct use of a lens at the proximal end of the scope or by using a camera attached to the proximal end of the scope allowing viewing on a video monitor. Urologists utilize flexible ureterorenoscopes to identify pathology of the ureter and collecting systems including stones and tumors. Ureterorenoscopes with working channels are used to fragment and remove stones and take biopsies of lesions within the ureter and collecting systems. The videoprocessor captures and records still and video images in high definition that can then be uploaded into the electronic medical record. Description Minimum Technical RequirementUrology Flexible Video Ureterorenoscopes MTR 1Field of view: 90 ° ± 10 ° MTR 2Direction of view 0 ° MTR 3Depth of field: 2 - 50 mm MTR 4Outer diameter 8.4 Fr.- 8.6 Fr. MTR 5Distal tip outer diameter 5.3 Fr. - 6.9 Fr. MTR 6Working length: 700 mm ± 70 MTR 7Working channel: diameter: 3.4 Fr. - 3.8Fr. MTR 8Tip Deflection: 180 degrees up, to 180 degrees Down +/- 10 Degrees Minimum Technical RequirementHigh Definition (1080) Video Processor/Light Source with full screen display. MTR 1Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images Intended Use Intended to perform visual inspection of the interior of the ureter and kidney by means of a fiberoptic endoscope for such purposes as biopsy, removal or crushing stones, or other procedures. ? Otolaryngology (ENT) Basic Definition Flexible endoscopes are used to examine the nose, pharynx, larynx, and/or the esophagus in the Otolaryngology (ENT) clinic and at bedside in hospitalized patients. Internal structures are visualized either by a lens on the proximal end of the endoscope or via video images displayed on a monitor from a camera at the distal tip of the endoscope. Flexible endoscopy is an integral part of head and neck examination performed by an otolaryngologist for diagnosis. Endoscopes with working channels allow for therapeutic procedures such as biopsy, injection, lavage, and suction. The videoprocessor captures and records still and video images in high definition that can then be uploaded into the electronic medical record. Description Minimum Technical RequirementFlexible Diagnostic Nasopharyngolaryngoscope with distal tip camera, high definition MTR 1Working length 300 mm ± 30 mm MTR 2Up/down angulation 130/130? ± 20? MTR 3Angle of view 85? ± 10? MTR 4Distal tip diameter 3.5 - 5.0 mm Minimum Technical RequirementFlexible Diagnostic Portable Fiberoptic Nasopharyngolaryngoscope with Battery Powered LED MTR 1Working length 300 mm ± 30 mm MTR 2Up/down angulation 130/130? ± 20? MTR 3Angle of view 75? ± 10? Minimum Technical RequirementFlexible Therapeutic Nasopharyngolaryngoscope with Distal Tip Camera MTR 1Working length 300 mm ± 30? MTR 2Up/down angulation 130/130? ± 20? MTR 3Angle of view 75? ± 10? MTR 4Channel diameter 2.0 mm minimum ? Minimum Technical RequirementFlexible Transnasal Esophagoscope with Distal Tip Camera MTR 1Working length 600 mm ± 60 mm MTR 2Up/down angulation 200?/120? ± 20? MTR 3Angle of view 130? ± 20? MTR 4Channel diameter 2.0 mm minimum Minimum Technical RequirementHigh-definition (1080p) video processor/light source with full-screen display MTR 1Capable of interface with VA CPRS (DICOM) for EMR storage and retrieval of still and video images Intended Use Examination of the upper aerodigestive tract in the outpatient otolaryngology clinic and at bedside in hospitalized patients. Therapeutic applications in the upper aerodigestive tract including biopsy, injection, lavage, and suction. Documentation of still and video images in the electronic medical record. PERFORMANCE/DELIVERY: Contractors are responsible for delivery of the endoscopes to any VAMC facility (which may include outpatient facilities) within the United States, Puerto Rico, and the Philippines. RESPONSE INFORMATION: If your organization/company has the potential capability to provide the endoscopes, as a distributor or manufacturer, please provide the following information: a.Capability Statement: Please provide a tailored capability statement, specific to this RFI. The response should clearly describe the company's capability to deliver all of the different types of endoscopes to any VAMC facility (which may include outpatient facilities) within the United States, Puerto Rico, and the Philippines. If a teaming or partnership agreements with other businesses are utilized to provide delivery or maintenance of any of the different types of endoscopes, provide business names and sizes. b.Provide company information concerning size (large or small according to the SBA with NAICS threshold of 500 employees) and Contractor and Government Entity (CAGE) code. c.Based on the provided minimum technical requirements for each of the different types of endoscopes, provide any additional minimum technical requirements that would need to be provided to industry to ensure that a complete endoscopic system for each endoscope requested (to include peripherals, accessories, parts, and equipment tower) can be completely addressed. d.Specific returned information should include pricing, delivery, commercial lease terms and conditions, including standard lease lengths, all inclusive maintenance and repair type arrangements, policies and delivery timeframe information on providing replacement or loaner equipment during periods of equipment servicing, and types of user training (to include overview of topics covered in training). Provide GSA number, if applicable, and a copy of Federal Supply Schedule lease terms and conditions, including all inclusive maintenance and repair agreements. e.Limitations of responses should be no more than ten pages, not including lease terms and conditions which may be submitted as an attachment. Response to this RFI must be submitted to Mrs. Jessie Garcia, Contract Specialist, at jessie.garcia2@va.gov and Kathy Barker at Katherine.Barker2@va.gov 3:00 P.M. Eastern Standard Time, January 17, 2014. DISCLAIMER: Issuance of this notice and request is to assist the VA in conducting market research of commercial availability of endoscopes will assist with procurement planning. Submission of information is voluntary and no costs will be paid by the VA for any information provided.
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- File Name: VA119-14-I-0053 VA119-14-I-0053_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1129468&FileName=VA119-14-I-0053-007.docx)
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- File Name: VA119-14-I-0053 rfi-draft-approved by all parties-dec 16.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1129469&FileName=VA119-14-I-0053-008.docx)
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- File Name: VA119-14-I-0053 VA119-14-I-0053_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1129468&FileName=VA119-14-I-0053-007.docx)
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