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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 25, 2013 FBO #4414
DOCUMENT

H -- Radiation compliance testing and performance monitoring services on all x-ray equipment located at the Madison VA Medical Center in Wisconsin - Attachment

Notice Date

12/23/2013
 

Notice Type

Attachment
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veterans Affairs;115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D14I0327
 

Response Due

12/31/2013
 

Archive Date

1/30/2014
 

Point of Contact

Trong V Nguyen
 

E-Mail Address

4-4842<br
 

Small Business Set-Aside

N/A
 

Description

Notice Type: Sources Sought Synopsis: N/A Date Posted: December 23, 2013 Dated Closes: December 31, 2013 Time Closes: 5:00 PM CST REQUEST FOR INFORMATION / SOURCES SOUGHT INQUIRY The Department of Veterans Affairs VISN 12, Great Lakes Acquisition Center (GLAC) is seeking information and sources that are capable of providing radiation compliance testing and performance monitoring services on all x-ray equipment located at the Madison VA Medical Center in Wisconsin. It would be the responsibility of the contractor to furnish all labor, equipment, and supplies necessary to perform emergency and non-emergency compliance testing and performance monitoring. Contractor shall ensure that the equipment functions in compliance with the American College of Radiology (ACR) "Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiologic and Fluoroscopic Equipment" and the "ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Computed Tomography (CT) Equipment". Both of these standards are available and can be obtained from the American College of Radiology. Upon completion of any servicing, the contractor shall be required to certify that these compliance standards have been successfully met. A running list of x-ray equipment will be attached to this Sources Sought Notice. The location for services will be at the William S Middleton VA Hospital, 2500 Overlook Terrace, Madison, WI 53705. CONTRACTOR QUALIFICATIONS Qualified diagnostic radiological physicist. Technician performing services must have a PhD in an accredited field of study directly related to the work performed. Additionally, the service technician must have a minimum of 2-3 years of successfully performing the same type of services. Servicing technician must be familiar with and have the technical ability to service all of the x-ray equipment listed in accordance with the ACR standards listed. Compliance with the William S. Middleton VA Hospital (VAMC) Radiation Safety Standard Operating Procedure (SOP) will be required at all times. The following is an excerpt from this SOP that any contractor would be required to follow: Equipment Testing: "QMP/CHP inspects x-ray equipment prior to first clinical use for new or relocated systems. "QMP/CHP inspects x-ray equipment after major repairs or replacement of a major certified component (e.g. tube change, collimator repair, detector replacement, or generator repair) and before patient use. "Biomedical Engineering informs the Radiation Safety Officer (RSO), and/or the QMP/CHP directly, that major repairs have been performed on a piece of x-ray equipment. "QMP/CHP inspects x-ray equipment at least annually (at intervals not greater than 14 months). "All reports are filed in the department housing the equipment, in Biomedical Engineering, and a copy is sent to Radiation Safety. Annual Reviews: "QMP reviews technical QA program for x-ray imaging at least annually. "QMP reviews CT dose optimization annually. "Results of these reviews must be forwarded to the RSO to present to the Radiation Safety Committee on at least an annual basis. Shielding Design and Surveys: "QMP/CHP provides shielding design reports for each room that will house new x-ray imaging equipment. "Shielding design reports will be done prior new construction or prior to a remodel that could compromise the integrity of existing shielding. "Shielding surveys will be performed by a QMP/CHP for each room in which new x-ray imaging devices are installed, and/or in which there is new construction or potentially compromised existing shielding. These surveys will be performed prior to the first clinical use of the new equipment or newly constructed/remodeled space. "All reports will be filed in the department housing the equipment, in Engineering, and a copy must be sent to Radiation Safety. SERVICE REQUIREMENTS The technical requirements include the following: "X ray producing imaging equipment will be tested by a qualified diagnostic radiological physicist after installation but before first clinical use, at least once a year thereafter, and following repairs or modifications that may affect patient dose or image quality. Testing will include: "Measurement of radiation output parameters, including beam filtration; "Testing of automatic control systems such as automatic exposure controls of radiographic systems and automatic exposure rate controls of fluoroscopy systems; "Assessment of image quality; "Measurement of appropriate indices of patient doses or dose rates at clinical technique factors with comparison to national standards; and "A review of the quality control monitoring performed by technologists. The design will conform to the "ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiologic and Fluoroscopic Equipment" and the "ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Computed Tomography (CT) Equipment", available from the American College of Radiology. "Appropriate indices of doses to patients, as estimated by the diagnostic radiological physicist for the technique factors used at the facility, must be posted at or near the control console for each x-ray imaging device. For radiographic equipment, the entrance skin exposure, air kerma, or dose for a patient of typical size must be posted for common radiographic procedures. For fluoroscopic equipment, the entrance skin exposure rate, air kerma rate, or dose rate must be posted for a typical range of patient sizes for common modes of operation, including various image magnification factors, "boost mode," if available, continuous fluoroscopy, and for pulsed fluoroscopy at the available pulse rates. For fluoroscopic equipment, the dose per image for each mode of image recording shall also be posted for a patient of typical thickness. REQUIRED DOCUMENTATION AND REPORTING The documentation would include a detailed description of each piece of equipment tested, all procedures performed, and the results. In addition, each ESR must, at a minimum, document the following data legibly and in complete detail: A.Name of contractor B. Name of FSE who performed services C.Contractor service ESR number/log number D.Date, time (starting and ending), equipment downtime and hours on-site for service call E.Certification that all services were performed in accordance with ACR standards F.VA purchase order number. G.Total Cost to be billed H.Signatures: a.FSE performing service described b.VA Employee who witnessed service described The Contractor shall be required to report to Biomedical Engineering upon arrival and to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Biomedical Engineering and submit the ESR(s) to the COR (Contract Officer's Representative). RUNNING LIST OF X-RAY EQUIPMENT 13358X CEL X RAYMB700ACPODIATRY X-RAY UNITDG205 15541OEC9800C-ARM PORTABLE X-RAY UDG206 16758SIEMENS MEDISIRESKOP SDX-RAY MACHINE AXIOM SIDG188A 17541OEC9800C-ARM 9800 VASCULAR 15B7112E 17711SIEMENS MEDIARISTOS FXAXIOM ARISTOS FX X-RAYDG205 18613SIEMENS MEDISYMPHONYMRI MAGNETOM SYMPHONYDG245B 20617PLANMECA INCPX-1001X-RAY UNIT, DIGITAL DEA5023 20618PLANMECA INCProMaxPANO DENTAL X-RAY UNITA5023 21450PHILIPS MEDIXPER FD10ALLURA XPER FD10 SINGLC4159 24808SIEMENS MEDISENSATION 64CT CHILLERDG237 27816GENERAL ELECOEC 9900X-RAY UNIT ELITE DIGITD7223 27817GENERAL ELECOEC 9900X-RAY UNIT ELITE DIGITA8001 28379SIEMENS MEDI5756122DIGITAL UROLOGY UNIT UA6040 28881SIEMENS MEDIAXIOM ARISTOS M ARISTOS MXDG206 30464PROMAX PHOTOCBVT-G1BDIGITAL X-RAY PROMAXA5023 31204PHILIPS MEDIALLURA XPER FD1ALLURA FD10 CARDIOVASCC4156 34602SIEMENS MEDI AXIOM MULTIX MTX-RAY UNIT, DIGITALDG207 38976SIEMENS MEDIMPAXIOM ARTIS ZEE MPDG243 38977SIEMENS MEDIAXIOM ARTIS ZEEAXIOM ARTIS ZEE BI-PLADG250 39495SIEMENS MEDIYSIOX-RAY UNIT, DIGITALROCKFORD 119 39863SIEMENS MEDI10280953ARTIS ZEEGOD7210 20972SIEMENS MEDISENSATION 64SCANNING SYSTEMS:CTDG237 16429GELightspeed UltraSCANNING SYSTEMS: CTDG241 27754PHILIPSPRECEDENCE SPECT/CTSCANNING SYSTEMS: CTC4109 17720ShimadzuRADIOGRAPHIC-PORTABLE 24149ShimadzuRADIOGRAPHIC-PORTABLE 28490ShimadzuRADIOGRAPHIC-PORTABLE 28491ShimadzuRADIOGRAPHIC-PORTABLE The information submitted shall contain the company's business size status. This is a request for information and sources only, which may or may not lead to a future solicitation. This is not a Request for Proposal (RFP). The VA will not pay for any information received resulting from this sources sought notice. Requests for copies of a solicitation shall not be honored or acknowledged. Information should be forwarded to the Contracting Officer. Any questions should be addressed to the Contracting Officer, in writing, at the email address provided. Because this is a request for information only, answers to questions will not be posted. If your organization has the capability to provide these services and is interested in this opportunity, please respond to Trong Nguyen, Contracting Officer, Department of Veterans Affairs, GLAC, VISN 12, 115 S. 84th Street, Suite 101, Milwaukee WI 53214 or via e-mail at Trong.Nguyen@va.gov with a statement describing your capabilities. The capability statement shall include a point of contact, complete mailing address, telephone number, email address and state the company's business size status, and any other business socioeconomic categories that apply. Any questions shall be addressed to the Contracting Officer, in writing, at the email address provided. Because this is a Sources Sought Notice only, answers to questions will not be posted. The deadline for this information is 5:00 PM Central Standard Time, Tuesday, December 31, 2013.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D14I0327/listing.html)
 

Document(s)

Attachment
 

File Name: VA69D-14-I-0327 VA69D-14-I-0327.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1139063&FileName=VA69D-14-I-0327-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1139063&FileName=VA69D-14-I-0327-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03257345-W 20131225/131223234827-e9e6a7509b7a4f6f911d658ace7eebc9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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