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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 08, 2014 FBO #4428
DOCUMENT

C -- RENOVATE LABORATORY BLDG 71N | 666 SHERIDAN, WY - Attachment

Notice Date

1/6/2014
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25914R0161
 

Response Due

1/22/2014
 

Archive Date

4/22/2014
 

Point of Contact

Tracy Lynn Jackson
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

DESCRIPTION: This is a Pre-Solicitation Notice for the following services under project number 666-15-108 - Renovate Building 71N Laboratory, Sheridan, WY, VA Medical Center (VAMC), at 1898 Fort Rd., Sheridan, WY 82801. This will be a Service Disabled Veteran Owned Business Set-aside. This is an Architectural/Engineering Design and Construction Period Services Project. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. The NAICS code for this project is 541310- Architectural Services. SCOPE OF WORK I.ARCHITECT -ENGINEER SCOPE OF WORK - GENERAL: a.The Architect-Engineer (A/E) to provide services for investigation, preparation of working drawings, construction documents, construction period services, and cost estimates for the Building 71N Laboratory Renovation project. b.The design must, as a minimum, be in accordance with all applicable codes indicated in the Department of Veterans Affairs (VA) Design Manuals and VA PUBLICATIONS (Master Construction Specifications, Construction Standards, etc.). II.Work includes, but is not limited to, Architectural, Mechanical and Electrical design services: a.Field investigation for as-built drawing needs of existing building systems. b.Interview and work with VAMC staff to determine the best arrangement of the laboratory and associated systems to improve functionality, accommodate modern equipment and improve overall workflow. The improvements need to accommodate a projected 30% increase in the work load of the lab. c.Investigate and possibly replace vent hood. Replace walk-in coolers. d.Commissioning of at least mechanical design, vent hood design, and 3rd party fire review. e.Design safety measures or present alternate methods to maintain the functionality of 1/3 to ½ the lab equipment and processes during construction. f.Produce documents including construction drawings and specifications, construction schedules, and cost estimates for construction. Limited Construction Observation as required by the VAMC g.Provide As-Built Record drawings of As-Constructed conditions in the AutoCAD format currently used by the Sheridan VA Engineering Department. III.This is a new project to provide a design for a laboratory in an existing building. Designs and recommendations should consider the use of existing building systems, and shall be in line with existing systems in use on site. IV.The amount of design must be adjusted to fit the budget of the project. Additive bid alternates with a cumulative total of 20% of estimated construction must be part of the design so that the project can be procured within the VA construction budget. a.The VA will provide the A/E with the following: i.One line prints of as-build utilities plans, and building floor plans that are available at the VA Engineering Office in AutoCAD or PDF format. The accuracy of these prints is a close approximation of what exists on the site. There may be instances where the prints are wrong, and if need be shall be site verified by the AE. ii.VA Standards and VA Master Specifications in electronic format (MS WORD) are available on the VA web site. http://www.cfm.va.gov/til/. Add document footer to these specifications showing the project, the section number, and the page number. V.A/E SUBMISSION OF MATERIAL FOR PRELIMINARY, 30%, 50%, 95%, 100% REVIEWS: a.The A/E shall prepare all construction documents. There will be four submissions consisting of reports, drawings, specifications, phasing plans, and cost estimates. Submission Requirements for each submission: Three (4) copies of specifications, Three (3) copies of estimates, Three (4) copies of ½ size drawing sets and Two (2) copies of full size drawings sets. The A/E is to affix the appropriate discipline certification stamp on only the final 100% drawings. Stamps are preferred to be Wyoming. Drawings to be clearly marked identify which review is being submitted and date printed. b.All drawings shall be sized 22" x 34", with 1/8" minimum text size, on VA format border plus an electronic version in PDF and AutoCAD. c.In each submission the A/E shall incorporate the material specified in the prior submission, revised according to the comments made by the V A at the prior review. Submissions shall include a written document showing action taken for each review comment made by the COR with relevant VA Design Manual references. VI.FIRST REVIEW SUBMISSION/PRELIMINARY DESIGN (30% REVIEW): a.Specifications: i.Submit list of VA specification to be included in final submission. List all A/E originated specification and brief description. b.Plans: i.Submit a set of plans of all disciplines that are 30% complete and show a list of details, schedules, and large scale plans to be completed in later submissions. ii.Show general notes of existing conditions, basic details and upgrades to be made. Include other scheduled information and information required at the 30% review stage. VII.SECOND REVIEW SUBMISSION/PRELIMINARY DESIGN (50% REVIEW): a.Specifications: i.Submit list of VA specification to be included in final submission. List all A/E originated specification and brief description. Add document footer to these specifications showing the project, the section number, and the page number. b.Plans: i.Submit a set of plans of all disciplines that are 50% complete and show a list of details, schedules, and large scale plans to be completed in later submissions. ii.Show general notes of existing conditions, basic details and upgrades to be made. Include other scheduled information and information required at the 50% review stage. iii.50% Cost Estimate. Cost estimate shall be detailed enough to determine project budget and scope of work VIII.THIRD REVIEW SUBMISSION (95% REVIEW): a.Specifications: i.Submit VA Master Specification Sections edited to suit the project requirements and, also, any sections originated by the A/E. Add document footer to these specifications showing the project, the section number, and the page number. ii.Submit edited specifications that are 95% complete. iii.When the drawings and specifications are near completion, the A/E shall furnish the VA with a brief description of work for inclusion in the Invitation for Bids. The VA will prepare the Invitation for Bids, the Bid Form and the Division 00 - Procurement and Contracting Requirements section and will forward original copy to the A/E for reproduction, and binding in the project specifications. iv.Submit a list of all the submittals that the Contractor will be required to provide. b.Plans: i.Submit a complete set plans and list of details, schedules, and large scale plans. The working drawings must be 95% complete. ii.Show general notes show and other schedule information that are typically submitted at the 95% review stage. c.Cost Estimate: i.This submission shall include everything required by the Preliminary Submission. For this submission, a complete quantity survey estimate is required. No lump sums or square footage estimates will be permitted without explanation. Adjust scope of design so that the design stays within the budget based on this estimate. d.Construction Schedule: i.Provide schedule broke out by discipline and area of work. IX.FOURTH& FINAL REVIEW SUBMISSION (100% REVIEW): a.General: i.Contract drawings and specifications and all related documents shall be completed, fully coordinated, and ready for reproduction for bidding and construction purposes at this review. ii.The A/E shall deliver the original working drawings to the Contracting Officer for signature after review and approval of the review material. The working drawings shall bear the seal of the Registered Architect and Professional Engineers responsible for the design. iii.Prior to reproduction for issue for construction bids, the A/E shall make any changes to the working drawings, calculations, and specifications identified as necessary during the Preliminary Review. b.Calculations: i.Provide VA written report of completed computations and engineering data including basis of design, heating and cooling load calculations including input data and comparative systems narratives. Provide a separate volume for each report with an index, numbered pages, and bound with removable metal fastenings or other approved method. c.Specifications: i.Submit VA Master Specification Sections completely edited and in final form ready for bid except for sections provided by the VA. Add document footer to these specifications showing the project, the section number, and the page number. ii.Submit an updated list of all the submittals that the Contractor will be required to provide. d.Plans: i.Submit completed plans with elevations, details, and schedules etc., ready for bid. e.Cost Estimate: i.This submission shall include everything required by the Preliminary Submission. For this submission, a complete quantity survey estimate is required. No lump sums or square footage estimates will be permitted without explanation. Adjust scope of design so that the design stays within the budget based on this estimate. f.Construction Schedule: i.Provide schedule broken out by discipline and area of work. X.CONTRACT DOCUMENT DEVELOPMENT a.Contract Document Development to include but not limited to, full set of VA specifications, on CD-disc (Microsoft Word) and hard copy. Provide the Contracting Officer a full set of electronic bid documents that can be advertized on Fed Biz Ops. Drawings must be legible when print in half size (11"x17"). Specifications and drawings will be cross-referenced. Drawings will be provided using the latest version of AutoCAD, using the VHA National CAD Standard Application Guide, Submit in both hard copy (size 22" x 34"), and in electronic format. All related word processing files shall be submitted on MS WORD format, Times New Roman, Font 11. Upon issuance of the contract the A-E will provide 10 sets of complete construction documents to the contractor. XI.CONSTRUCTION PERIOD SERVICES: a.Site visits and as-builts: To include but not limited, review and recommendation to VA on all shop drawings and submittals; 4 site visits and final as-built drawings produced from the contractor red-lined project set. The A-E will have ten (10) days to review and comment on submittals from the general and subcontractors once construction phase begins. b.Cost Estimates: Cost estimates shall be provided in the format shown on VA Form 10-6238 or approved substitute. All estimates shall consider the location of work and other factors, which would tend to increase cost over similar project. Preliminary estimates may be "lump sums" or magnitude estimates. Final estimates shall be detailed and complete with unit prices to include labor and materials. XII.DRAWINGS: a.All drawings shall be prepared in latest version of AutoCAD using the VHA National CAD Standard Application Guide. Use 22"x34" paper with minimum 1/8" text. Size and text will allow printing of readable half size drawings on 11"x17" paper. Drawings will consist of a title sheet followed by the applicable architectural/engineering order of drawings. A/E shall provide a separate file for each drawing. Multiple drawings as individual paper spaces in a single DWG file are not acceptable. XIII.Specifications: a.Master VA construction specifications shall be used. These specifications will be edited to apply solely to the content of the project. Specifications will be clearly typed on 8-1/2" X 11", white bond paper suitable for reproduction and must be available in MS WORD FORMAT, TIMES NEW ROMAN, FONT 11. A/E is responsible for assembling all specification sections into one document in the word format indicated herein. Add document footer to these specifications showing the project, the section number, and the page number. XIV.DRAWINGS FOR BIDDING a.General floor plan of the laboratory is included for bidding purposes. END OF STATEMENT OF WORK GENERAL Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. The AE firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A&E and Contractors to allow for regular tracking of schedules and work by the VAMC. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. All work must be designed within a construction cost range of $500,000 to $1,000,000. The AE will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the AE to minimize impact of the construction. The AE will provide documents at each submission as indicated in the statement of work. The NAICS code for this project is 541310, Architectural Services. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, type in 330 in the "Find A Form" block and click on search. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. A SITE VISIT WILL TAKE PLACE DURING NEGOTIATIONS. Written Questions should be submitted no later than 5:00 PM Mountain Standard Time (MST) January 13, 2014 to tracy.jackson2@va.gov. Interested firms should submit one (1) copy of their current SF 330, Part I & Part II no later than 5:00 PM Mountain Standard Time (MST) January 22, 2014 to tracy.jackson2@va.gov. The emailed file shall not exceed 5MB in total. OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA: 1)Professional qualifications necessary for satisfactory performance of required services. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) Capacity to accomplish the work in the required time. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. (6)Energy Conservation/Sustainable Design Experience and Credentials. List all design members who have LEED AP credentials. List examples of projects designed with minimum LEED silver certification for projects with similar size and scope. (7) Project Implementation Plan. Provide implementation plan with any anticipated problems and potential solutions. (8) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (9) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (10) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIRIED by CVE and VISIBLE on VetBiz at the time of proposal submission will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25914R0161/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-14-R-0161 VA259-14-R-0161.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1148973&FileName=VA259-14-R-0161-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1148973&FileName=VA259-14-R-0161-000.docx

 

File Name: VA259-14-R-0161 Floor Plan.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1148974&FileName=VA259-14-R-0161-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1148974&FileName=VA259-14-R-0161-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Sheridan, WY VAMC;1898 Fort Rd;Sheridan, WY

Zip Code: 82801
 

Record

SN03262131-W 20140108/140106234831-1e090650da213f8acd181fbb590b1b7e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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