SOLICITATION NOTICE
R -- Multi Interoperability Working Group Conference
- Notice Date
- 1/10/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- N00174 Naval Surface Warfare Center, Maryland 4072 North Jackson Road Suite 132 Indian Head, MD
- ZIP Code
- 00000
- Solicitation Number
- N0017414T0021
- Response Due
- 2/10/2014
- Archive Date
- 2/25/2014
- Point of Contact
- Christine Owens 301-744-6556 Christine Owens
- Small Business Set-Aside
- N/A
- Description
- This request for quote (RFQ) N00174-14-Q-0021 is being released for full and open competition. The North American Industry Classification System (NAICS) code is 721110. The Offeror shall provide a firm fixed price offer in English and United States Dollar (USD) for a conference venue located in Brussels, Belgium to host the Multinational Interoperability Counsel s September 2014 Multinational Interoperability Working Group (MIWG) conference for five days. It is anticipated that the MIWG 2014 shall commence on 15 September 2014 and end on 19 September 2014 with three shoulder days available to accommodate early arrivals and late departures. The alternate period of performance is 8 12 September 2014. The venue must be capable to provide lodging to all participants and provide sufficient meeting spaces and facilities, equipment, and materials necessary to perform the tasks as defined in the Performance Work Statement (PWS). UNLESS AVAILABLE VIA Online Representations and Certifications Application (ORCA) THE OFFERORS ARE REQUIRED TO COMPLETE AND INCLUDE A COPY OF THE FOLLOWING PROVISIONS WITH THEIR PROPOSALS; REFERENCING APPLICABLE NAICS AND SIZE STANDARD STATED ABOVE: The following FAR clauses/provisions are applicable to this requirement: FAR 52.212-3, Offeror Representation and Certifications Commercial Items, FAR 52.222-22 Previous Contracts and Compliance Reports, FAR 52.222-25 Affirmative Action Compliance, FAR 52.212-4 Contract Terms and Conditions Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required Implementing Statutes or Executive Orders Commercial Items, with reference to 52.219-4, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.223-9, 52.225-1, 52.225-13 and 52.232-33. Addendum to 52.212-4 includes DFARS 252.211-7003 Item Identification and Valuation. 52.212-2, Evaluation-Commercial Items The following factors will be used to evaluate offers. In determining the overall value of the quote, cost is equally as important as technical but more significant than past performance. Factor 1: Cost Factor 2: Technical Subfactor 1: Technical Approach Subfactor 2: Management Approach Factor 3: Past Performance Factor 1 Cost: When evaluating the price quote, a determination will be made as to the Offeror s price reasonableness, completeness, realism, and consideration of the total room night revenue associated with the conference. The Offeror s quote must demonstrate reasonable pricing that is aligned with the technical approach and management approach. Price will not receive an adjectival rating. The Government will evaluate offers for award purposes on the total price for the basic requirement (location, lodging accommodations, meeting rooms and support, morning and afternoon light refreshments, and the Ice Breaker social). Factor 2 Technical Subfactor 1 Technical Approach: The Offeror shall demonstrate an understanding of the requirements and describe, in detail, how it will meet the requirements of the Performance Work Statement (PWS), specifically section 3.0. The Offeror s technical approach must demonstrate the necessary skills, knowledge, and capabilities to successfully perform all tasks in the PWS. The Offeror s quote will be evaluated based on its technical approach including detailed deliverables and performance standards as defined in the PWS. The Offeror shall respond to full compliance of each item listed under section 3.0 of the PWS and address the ability to meet the desired delivery requirements defined in the PWS. NO PRICING IS TO BE PROVIDED IN THE TECHNICAL APPROACH. Subfactor 2 - Management Approach: The Offeror s quote must demonstrate the ability to provide a management plan for execution of all of the tasks in the PWS, with the ability to execute all tasks within the specified timeframes. The Offeror must also demonstrate that they have assessed the potential risks associated with its technical approach and management plans, and will provide a plan to mitigate identified risks. The management structure and approach will be evaluated in terms of its adequacy and effectiveness to deliver the PWS requirements supported by the Offeror s explanation in detail. The Offeror s demonstrated capability to field a multi-disciplined team with knowledge, skills and abilities across the full spectrum of the requirement. Factor 3 Past Performance: Past performance information shall be provided in order to develop an Offeror's past performance rating. Past performance information is one indicator of an Offeror s ability to perform the Task Order successfully. In the evaluation of an Offeror s past performance, the Government reserves the right to use relevant performance within the past five years. Relevant and timely past performance information in the Contractor Performance Assessment Reporting System (CPARS), and the Past Performance Information Retrieval System (PPIRS) (http://www.ppirs.gov/) including the Federal Awardee Performance and Integrity Information System (FAPIIS) will be considered during the evaluation of an Offeror s past performance. Using the Past Performance Matrix (as listed in Section J), the Offeror shall provide a separate list of relevant contracts that were performed within the last five years. Contracts that are listed in PPIRS are preferred. The list for the Offeror shall contain no more than seven relevant contracts. The identified relevant contracts shall focus on performance that is relevant to the current solicitation requirement. Relevancy includes similarity of service/support, complexity and dollar value. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. If the Offeror has no relevant past performance within the last five years or cannot provide a list of relevant contracts, then the Offeror must provide an explanation. Past Performance Questionnaires (as listed in Section J) only apply to relevant contracts for which performance information is not available through PPIRS. The Offeror shall submit the Past Performance Questionnaire to all of their references listed on the Past Performance Matrix that have NO PPIRS contracts, and shall request the references to complete the Past Performance Questionnaire and return it directly to: Contracts Department 4072 North Jackson Road Suite 118, Christine Owens/Omar Roque, Code 0230 Indian Head, MD 20640-5115 Past Performance Questionnaires may also be emailed to christine.owens@navy.mil with a cc to Omar.roque@navy.mil which is the PREFERRED METHOD OF DELIVERY. Failure to address any of the instructions within this combined synopsis/solicitation may result in a quote being considered unacceptable. The Government will make a best value determination based on these factors. Intent is to award based on initial offers. If considered necessary by the Contracting Officer, discussions will be conducted only with those Offerors determined to have a reasonable chance for award. Parties responding to this solicitation may submit their quote in accordance with their standard commercial practices (e.g. on company letterhead, formal quotes form, etc.) but must include the following information: 1.)Company s complete mailing and remittance addresses, discounts for prompt payment, if any (e.g. 1% 10 days), ability to meet delivery requirement and unit cost of product. 2.)The company s CAGE code, Dun & Bradstreet Number, and Taxpayer ID number. 3.)In addition, if you are quoting on a comparable commercial item, product literature must be included. 4.)To reiterate, All FAR certifications and representations specified above must also accompany your quote unless available on line. Any and all questions must be submitted 5 days before close of solicitation. No questions will be accepted after than time. Responses must be received no later than 3:30 p.m. EST on 10 February 2014. Provide responses to Christine Owens, Code 0230, Naval Sea Systems Command, Naval Surface Warfare Center, Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD), Contract Department, 4072 North Jackson Road Suite 118, Code 0230 Indian Head, MD 20640-5115 by electronic mail address: Christine.owens@navy.mil and cc to Omar.roque@navy.mil This synopsis is being posted to both the Federal Business Opportunities (FBO) page located at http://www.eps.gov and the Navy Electronic Commerce on Line (NECO) site located at http://www.neco.navy.mil. While it is understood that FBO is the single point of entry for posting of synopsis and solicitations to the internet, NECO is the alternative in case FBO is unavailable. Please feel free to use either site to access information posted by the Navy Sea Systems Command.
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