Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 17, 2014 FBO #4437
DOCUMENT

S -- 590-14-1-565-0007 Annual FY 14 Sharps Container Management - Attachment

Notice Date

1/15/2014
 

Notice Type

Attachment
 

NAICS

562112 — Hazardous Waste Collection
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

VA24614Q0257
 

Response Due

1/21/2014
 

Archive Date

4/30/2014
 

Point of Contact

Ashley Seffernick
 

E-Mail Address

2-9961<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Changes have been made to the Performance Work Statement, Schedule of Services and Historical Information. Specifically, Sections 6 and 8 of the PWS have been changed, the quantity for the base year has been reduced to 7 and additional information has been added in the attachment labeled Historical Information. Additionally, the response due date has been extended. Quotes are due by 5:00 PM Eastern Standard time on 21 January 2014 to ashley.seffernick@va.gov. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via e-mail to ashley.seffernick@va.gov. Base Year 1 February 2014 - 30 September 2014 LineServiceQTYUnitUnit CostTotal Cost 0001Reusable medical sharps container management program IAW the Performance Work Statement (PWS) for Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 7Months$$ 0002Reusable medical sharps container management program IAW the PWS for Virginia Beach CBOC 244 Clearfield Blvd Virginia Beach, Virginia 234627Months$$ 0003Reusable medical sharps container management program IAW the PWS for APOC 1845 West City Drive Elizabeth City NC 279097Months$$ Base Year Total Cost: $ $ Option Year 1 1 October 2014 - 30 September 2015 LineServiceQTYUnitUnit CostTotal Cost 1001Reusable medical sharps container management program IAW the PWS for Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 12Months$$ 1002Reusable medical sharps container management program IAW the PWS for Virginia Beach CBOC 244 Clearfield Blvd Virginia Beach, Virginia 2346212Months$$ 1003Reusable medical sharps container management program IAW the PWS for APOC 1845 West City Drive Elizabeth City NC 2790912Months$$ Option Year Total Cost: $ $ Option Year 2 30 October2015 - 1 October 2016 LineServiceQTYUnitUnit CostTotal Cost 2001Reusable medical sharps container management program IAW the PWS for Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 12Months$$ 2002Reusable medical sharps container management program IAW the PWS for Virginia Beach CBOC 244 Clearfield Blvd Virginia Beach, Virginia 2346212Months$$ 2003Reusable medical sharps container management program IAW the PWS for APOC 1845 West City Drive Elizabeth City NC 2790912Months$$ Option Year Total Cost: $ $ Option Year 3 30 September 2016 - 1 October 2017 LineServiceQTYUnitUnit CostTotal Cost 3001Reusable medical sharps container management program IAW the PWS for Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 12Months$$ 3002Reusable medical sharps container management program IAW the PWS for Virginia Beach CBOC 244 Clearfield Blvd Virginia Beach, Virginia 2346212Months$$ 3003Reusable medical sharps container management program IAW the PWS for APOC 1845 West City Drive Elizabeth City NC 2790912Months$$ Option Year Total Cost: $ $ Option Year 4 30 September 2017 - 1 October 2018 LineServiceQTYUnitUnit CostTotal Cost 4001Reusable medical sharps container management program IAW the PWS for Hampton VAMC 100 Emancipation Drive Hampton, Virginia 23667 12Months$$ 4002Reusable medical sharps container management program IAW the PWS for Virginia Beach CBOC 244 Clearfield Blvd Virginia Beach, Virginia 2346212Months$$ 4003Reusable medical sharps container management program IAW the PWS for APOC 1845 West City Drive Elizabeth City NC 2790912Months$$ Option Year Total Cost: $ $ Total Contract Cost (Base + Option Years):$ PERFORMANCE WORK STATEMENT REUSABLE SHARPS CONTAINERS/MEDICAL SHARPS WASTE DISPSOAL SERVICE 15 January 2014 1.0 INTRODUCTION. The Department of Veterans Affairs currently has the need for a contractor to provide a reusable medical sharps container management program at the Hampton VA Medical Center (HVAMC) and surrounding Community-Based Outpatient Clinics (CBOC). Contractor shall furnish all permits, services, materials, labor, supervision, management, management support, transportation, supplies, and equipment. 2.0 SCOPE. 2.1 The program must be performed in accordance with all Federal, State, and Local laws and regulations. The program is intended to accomplish waste minimization requirements for the medical center as well as improve the safety of staff, patients, and visitors. The proposed sharps containers shall be reusable containers as opposed to disposable containers. 2.2 The reusable sharps container program shall include: removal of existing sharps containers system (including disposable containers, wall brackets, carts, and cabinets); installation of reusable sharps containers (including lockable mounting brackets, stationary stands, mobile carts, and bulk storage/transport carts); in-service training to staff on use and handling of containers and proper segregation of medical sharps waste from other medical waste; monitoring reusable sharps containers to provide timely collection of full containers and replacement with clean/sanitized containers; transportation and disposal of medical sharps waste in accordance with Federal, State, and Local laws and regulations. 2.3 Regulated Medical Waste (RMW) includes but is not limited to items contaminated with blood and body fluids/waste, chemotherapy wastes, sharps, pathological and microbiological waste or other potentially infectious materials. The Contractor shall manage a reusable medical sharps container program at Hampton VAMC, CBOC and APOC, as specified in this PWS 3.0 PROGRAM LOCATIONS. 3.1 Contractor shall furnish all permits, services, materials, labor, supervision, management, management support, transportation, supplies, and equipment required to provide a reusable medical sharps container management program at the following: Hampton Veterans Affairs Medical Center 100 Emancipation Drive Hampton, Virginia 23667 (HVAMC) Virginia Beach Community-Based Outpatient Clinic (CBOC) 244 Clearfield Blvd Virginia Beach, Virginia 23462 (CBOC) Albemarle Primary Outpatient Clinic 1845 West City Drive Elizabeth City NC 27909 (APOC) 4.0 COORDINATION. 4.1 SCHEDULING: The contractor shall provide a written work schedule identifying when the work will be accomplished. All work must be scheduled through the Contracting Officer's Representative (COR). Normal hours of work shall be Monday through Friday (excluding National Holidays), 7:00 a.m. to 4:00 p.m. unless other arrangements are made in advance with the COR. 4.2 The contractor personnel must report to EMS prior to beginning work for each day and shall report back to EMS what they accomplished during the day before leaving the Medical Center grounds. 4.3 INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. 4.4 Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. 4.5 The government will provide access for the Contractor to medical sharps waste collection and storage areas to support completion of work. 4.6 Contractor shall, at no additional cost to the Government, provide and maintain licenses, permits, vehicles, operators, equipment, and materials to properly handle, package, label, transport, and dispose of medical sharps waste generated at VAMC and CBOC"s. 5.0 REMOVAL/DISPOSAL AND INSTALLATION OF WALL MOUNTED SHARPS CONTAINERS 5.1 There are estimated 490 sharps container locations throughout the Hampton VAMC and CBOC's campuses. 5.2 Contractor shall remove existing sharps containers (including wall brackets, cabinets, and carts) and install reusable sharps containers (including lockable mounting brackets, stationary stands, single and double mobile carts, and bulk storage/transport carts). Wherever feasible the contractor will mount their wall brackets in the same location as the existing wall bracket being removed. All sharps container brackets that are wall mounted must be mounted in accordance with OSHA and NIOSH and meet industry standard ergonomics. Note: currently wall mounted brackets are already in place, if the contractor's containers do not fit the already installed brackets, then the brackets must be changed out at the contractor's expense. 5.3 Contractor shall patch and paint walls where needed as a result of the removal of the old system to match surrounding walls. 5.4 The system must meet all Federal, State, Local, NIOSH, OSHA and DOT standards for collection, storage, transport, and disposal of medical sharps waste. All mobile carts and bulk transport carts must have wheels and be clean and in good repair at all times. Minimum requirements for the reusable sharps containers are as follows: 1.Reusable 2.Puncture proof 3.Must arrive at the medical center fully assembled 4.Leak proof in all orientations 5.One hand/one step disposal mechanism 6.Overfill protection design feature built into container (i.e., container must close off automatically once fill point has been reached) 7.Secure/Tamper-proof to include a permanent locking design feature 8.Sight/View port that shows when the container is full 9.Large access opening with safety tray restricting hand access for public access areas and open top unrestricted access for secure areas such as lab and OR 10.Available in various sizes dependent on need 11.Must have a barcode tracking feature on each container for safety and accountability 12.Able to be sanitized using a six stage process to include environmentally-friendly cleaning agents to ensure a high level of microbiological efficacy 13.Must meet U.S. Department of Transportation regulations 14.Must be certified to United Nations PG2 specifications for transport of dangerous goods 15.Must be labeled in accordance with Federal, State, Local regulations 6.0 SPECIFICATIONS. 6.1 A full service program, which includes total turnkey service where the contractor is responsible for ordering, delivering, handling, changing-out/servicing, transporting, and disposing of medical sharps waste on a regular scheduled basis, to include replacement of reusable sharps containers at each point of use as needed for Hampton VAMC, to include buildings on campus external to the main facility, in accordance with Federal, State and Local regulations. The frequency of change-out/service of containers at point of use may vary dependent on use and shall be determined by the Contractor during the early stages of use following initial installation. However, medical sharps waste stored in external transporters must be transported off-site in accordance the regulations. 6.2 Contractor will be required to remove all collected sharp containers from the grounds of Hampton Veterans Affair Medical Center, APOC and CBOC then transport to an approved disposal facility as required by applicable federal and state regulations. 6.3 Contractor will be required to provide the appropriate staff to monitor all containers placed throughout the HVAMC, CBOC, and APOC and be sole responsible for removing and replacing all sharps containers with a sterile empty unit prior to being full. 6.4 Contractor will be required to maintain empty clean units at facilities HVAMC, APOC and CBOC so staff can have access for emergencies. 6.5 Contractor will be responsible for creating location reports of all units installed throughout all facilities and create frequency reports of all units being removed for disposal. 6.6 Contractor shall track the number of times sharp container is reused using a barcode system. Contractor shall remove from service any containers that have been used the maximum allowable times. 6.7 Contractor shall provide a documented back-up plan in the event circumstances disrupts ability to provide pick-up services. Service shall be provided within 24 hours of a failure to meet scheduled pick-up times. 6.8 Contractor shall track the type, size, date and location of containers being changed-out/serviced. Documentation of the number of containers changed-out/serviced and their sizes shall be provided upon request to Hampton VAMC, CBOC and APOC, and to support tracking waste generation quantities. Reports shall be provided monthly. 6.9 Contractor shall provide back-up containers for areas not accessible to contractor during servicing. 6.10 The Contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The Contractor shall incur all cost associated with fulfilling this contingency plan at no additional cost to the Government. The Contractor shall be liable for all expenses incurred by the Government due to the Contractor's inability to perform in accordance with these requirements. 6.11 Contractor vehicles used to transport medical sharps waste must be equipped with emergency spill kits for infectious waste. Vehicle drivers must be trained in emergency spill response procedures for infectious waste. 7.0 TRAINING Contractor shall provide annual in-service training to Hampton VAMC, and CBOC, staff on the use, handling, and care of the reusable sharps containers and proper segregation of medical sharps waste from other medical waste, at no additional cost to the Government. Training shall be documented and shall be provided 24 7 during initial installation to ensure that training is available to all employees. Contractor shall provide in-service training videos or DVDs for staff not available at the time of training at no additional cost to the Government. 8.0 DOCUMENTATION 8.1 The Contractor shall provide a copy of the manifest/certificate of destruction or other equivalent Department of Transportation (DOT) shipping papers to COR upon shipment of medical sharps waste containers which include the following information: 1.Regulated Medical Waste Transporter number; 2.Regulated Medical Waste Handling Permit number; 3.U.S. DOT number; 4.Transporter's company name, mailing address, telephone number, and emergency contact phone number; 5.Quantity of medical sharps waste being shipped; 6.Name and location of the medical waste processing facility, method of destruction, and the name and location of the final destination facility for the medical waste; 7.Date of shipment. 8.2 The Contractor shall provide the completed manifest/certificate of destruction to the COR within 30 days of the medical sharps waste reaching its final destination. 8.3 Contractor shall provide report of the type, size, date and location of containers being changed-out/serviced. Documentation of the number of containers changed-out/serviced and their sizes shall be provided to Hampton VAMC, CBOC and APOC, and to support tracking waste generation quantities. Reports shall be provided monthly. 8.4 The deliverables from this contract will be used to support regulatory recordkeeping requirements for regulated medical waste disposal at Hampton VAMC, CBOC and APOC. 8.5 The Contractor shall document adherence to all Federal, State, and Local laws and regulations for proper management, transportation, and disposal of Regulated Medical Sharps Waste. HISTORICAL INFORMATION REUSABLE SHARPS CONTAINERS/MEDICAL SHARPS WASTE DISPSOAL SERVICE 15 JANUARY 2014 In accordance with the pricing schedule, pricing shall per month. Offerors should use the information contained within this attachment when determining the level of effort required and in determining the monthly rate. Listed below are the pounds of waste processed per month and yearly as well as the Gross and Tare weight of the containers for sharps and the number of containers emptied each month. In Fiscal Year 2013, the average monthly weight processed was 924 pounds; however monthly weight processed fluctuated from a low of 524 pounds and a high of 2,135 pounds. Current level of effort for this requirement is approximately three days per week/ three hour per day for Hampton VAMC and approximately one hour twice a month for the CBOC and APOC. Note that level of effort required could fluctuate dependent on the number of employees dedicated to the requirement. Waste Stream FY 2012Oct.NovDecJanFebMarAprMayJunJulAugSepMonthly AverageTOTAL YTD FY 2012 Sharps Waste1,0193,1211,7087501,4381,7001,0319741,6531,1101,6248091,41116,937 Waste Stream FY 2013Oct.NovDecJanFebMarAprMayJunJulAugSepMonthly AverageTOTAL YTD FY 2013 Sharps Waste1,0221,2795346539287475999376462,13588273092411,091 MonthGross Weight2gl4gl8gl Ivory8gl Red16glSharps Disposal Weight# of Containers Emptied 2089.889.46440.1533.69515.5301091.038998.8496.53846154 MonthGross Weight2gl4gl8gl Ivory8gl Red16glSharps Disposal WeightPlastic Diverted# of Containers Emptied Oct, 1116246368124260812812 Nov, 112752105440630015681184 Dec, 112802852824534017081094 Jan, 121314225663000750564 Feb, 1224751846030546014211054 Mar, 122874853642588017001174 Apr, 1218334360643201031802 May, 1217688336244260974794 Jun, 122891851624690016531238 Jul, 1217828356640201010772 Aug, 12301218620180570016241388 Sep, 121937123961846201049888 Oct, 12229484801847401314980 Nov, 1223951052424558012791116 Dec, 1214114396124200579832173 Jan, 1314316328124320653778159 Feb, 1318364428364200948888185 Mar, 131687437265580747940189 Apr, 13109701566336059949896 May, 13176310336124680937826169 June, 1312706240303480646624146 July, 134059286601801056021351924385 Aug, 1318801048464980882998212 Sept, 131880145364855207301150241 Oct, 131893125642454007531140241 Nov, 132377206649073808651512314 543372461144487613404028367259702510 12.99Total Plastic diverted in Tons
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24614Q0257/listing.html)
 

Document(s)

Attachment
 

File Name: VA246-14-Q-0257 VA246-14-Q-0257 A0002.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1162040&FileName=VA246-14-Q-0257-018.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1162040&FileName=VA246-14-Q-0257-018.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03268491-W 20140117/140115234456-dab84cc647241dfba8db71f39b61eac2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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