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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 23, 2014 FBO #4443
SOURCES SOUGHT

R -- Laboratory Analysis of Water & Soil/Sediment Samples for Toxicity and Microbiolo

Notice Date

1/21/2014
 

Notice Type

Sources Sought
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Bureau of ReclamationMid-Pacific RegionRegional OfficeDivision of Acquisition Services2800 Cottage Way, Room E-1815SacramentoCA95825-1898US
 

ZIP Code

00000
 

Solicitation Number

R14PS00017
 

Response Due

2/3/2014
 

Archive Date

3/5/2014
 

Point of Contact

Kara Fleming
 

E-Mail Address

Fleming, Kara A
(kfleming@usbr.gov)
 

Small Business Set-Aside

N/A
 

Description

This announcement is hereby issued to Small Business (per the NAICS Code below), 8(a) Small Business, HUBZone Small Business Women Owned Small Business, and Service-Disabled Veteran-Owned Small Business concerns that may be interested in performing a contract for the Mid-Pacific Region of the Bureau of Reclamation. The work to be performed is described below. Based upon responses to this announcement, the Government may determine to set this acquisition aside or proceed with an unrestricted solicitation. The applicable North American Industry Classification System (NAICS) Code is 541380 and the related small business size standard is $14 million. This notice is not a request for proposals/quotations and the information presented in this announcement will not obligate the Bureau of Reclamation in any manner. Interested parties should include the following information in their response: (a) Business name, address, cage code, size classification based on NAICS size standard, socioeconomic classification (i.e. HUBZone and/or 8(a)), and a point of contact; (b) A positive statement of your intention to submit an offer for this solicitation as a prime contractor; (c) Evidence of your experience performing work similar in type and scope to the work in this announcement within the last five years. The evidence should include: contract numbers, project titles, dollar amounts and points of contacts with telephone numbers. Please do not include more than three past projects; and (d) Include attachments cataloging the companys equipment assets, personnel resources and financial resources that demonstrate company responsibility and capability to perform required work. All interested parties are encouraged to respond to this notice with all documents, by e-mail to kfleming@usbr.gov no later than 10:00 a.m. on February 03, 2014. The information provided in this announcement is the only information the Government has available at this time. There are no specifications, drawings, bid packages, or source lists available. The principal components of the work to be performed include: 1. Analytical Laboratory Testing to provide Toxicity Microbiological Analysis for Water and Soil Sediment Samples: a. Toxicity Analysis on Water Samples: 1) Oncorhyncus Mykiss (EPA-821-R-02-012) - Reporting Limit = None = using the 96 hour test 2) Pimephales Promelas (EPA 600/4-90/027F) - Reporting Limit = None = using the 96 hour test 3) Selenastrum Capricornutum (EPA-821-R-02-013) - Reporting Limit = None = using the 4 day test 4) Ceriodaphnia Dubia (EPA-821-R-02-013) - Reporting Limit = None = using the 7 day test 5) Pimephales Promelas (EPA-821-R-02-013) - Reporting Limit = None = using the 7 day test b. Toxicity Analyses on Soil/Sediment Samples: 1) Hyalella Aztecu (EPA-600-R-99-064) - Reporting Limit = None = using the 10 day test 2) Chironomus Dilutus (EPA-600-R-99-064) - Reporting Limit = None = using the 10 day test 3) Corbicula Fluminea (EPA-600-R-99-064) - Reporting Limit = None = using the 28 day test 4) Lubriculus Variegatus (EPA-600-R-99-064) - Reporting Limit = None = using the 28 day test c. Microbiological Analyses on Water: 1) Total Coliform (SM 9221B) - Reporting Limit = 1.0 MPN/100ml 2) Fecal Coliform (SM 9221E) - Reporting Limit = 1.0 MPN/100ml 3) E. coli (SM 9221F) - Reporting Limit = 1.0 MPN/100ml 4) Chlorophyll a (SM 10200H1.2) - Reporting Limit = 2.0 mg/m3 2. Contractor/laboratory shall provide acceptable MDL studies for total coliform, fecal, coliform, E. coli, and chlorophyll a. 3. The Contractor/laboratory may not sub contract any analysis out. 4. In order to receive an award the laboratory must be approved by Mid-Pacific Regions Quality Assurance and Data Management Branch, MP-156. Approval will include but not be limited to passing a Quality Assurance Audit as stated below, receiving an acceptable review of the laboratorys QA Manual, round-robin performance evaluation samples, and reporting limits. Audit Process: The MP-156 quality assurance (QA) section conducts audits on laboratories involved in analytical activities that support Mid-Pacific Region projects. The audit consists of reviewing the laboratorys QA manual and the last three years of approved round-robin performance study results, submitting performance evaluation samples, and conducting an onsite audit. The review process allows the QA section to determine if laboratories are capable of performing quality analyses on Mid-Pacific Region samples while following QA/QC practices that meet or exceed Mid-Pacific Region standards and protocols. Background Review: Prior to the audit, the QA section will contact the laboratory QA officer or the laboratory director and request a copy of both the current QA manual and the last three years of approved round-robin performance study results. The performance study results and QA manual are reviewed by the QA section. Performance Evaluation Samples: Prior to the onsite audit, the QA section conducts a performance audit by submitting performance evaluation samples. The purpose of the performance evaluation samples is to evaluate the laboratorys ability to generate accurate data. If the laboratory performs poorly on the performance evaluation samples, the QA section may consider not conducting the onsite audit. The parameters submitted for the performance evaluation samples will be tailored to reflect those of current Mid-Pacific Region projects and the methods the laboratory performs. If the laboratory does not obtain a result within the acceptance criteria, the laboratory will be directed to reanalyze the sample(s). If the reanalyzed result is within the acceptance criteria, then the performance audit is considered acceptable. If the laboratory still does not meet the acceptance criteria upon reanalysis, a new performance evaluation sample from a different lot or vendor will be submitted. If the laboratory can obtain an acceptable result on the new performance evaluation sample, the performance audit is considered acceptable. If the laboratory does not meet the acceptance on the original, reanalysis, or new performance evaluation sample, the laboratory will not be audited or approved for this method/parameter. Audit Agenda: Approximately one week prior to the audit, the auditor will send the laboratory contact a proposed audit agenda. The audit agenda details the time allotted for the initial meeting with management, analytical method review, document review, and debrief. After laboratory review and approval, the audit agenda will be finalized. Onsite Audit: An onsite laboratory audit is conducted by the QA section to assess the laboratorys expertise in conducting the analyses, the capability for producing valid data, the ability to effectively support the data, and the integrity of the QA/QC practices. Meet with Management: The first step of the audit will be to meet with management and key laboratory personnel to discuss the purpose of the audit and give a general overview about the Mid-Pacific Region and the Quality Assurance and Data Management Branch (MP-156). During this meeting, the audit team will discuss MP-156s policies and requirements, the performance evaluation sample results (if available), document request, and questions for the QA Officer (QAO). Analytical Method and Document Review: During the onsite audit, the QA officer, analysts, and other key laboratory personnel are questioned to determine their overall understanding of the methods and laboratory procedures. Documentation practices are also reviewed. In general, the auditors are checking to see if the laboratory procedures follow the laboratorys QA manual guidelines and the EPA method, Standard method, or other method protocols. Debrief: The most serious deviations are presented to the laboratory as findings in a debrief meeting at the end of the audit; the debrief is generally conducted the day after the audit. All the deviations are written as findings or observations in the final audit report. Audit Report: Any deviations from accepted protocols are written in an audit report as findings. The report can also include good practices for any procedures that the auditors would like the laboratory to continue and observations for any procedures that the auditors would like the laboratory to adopt. Laboratory Audit Response and Final Approval Letter: The laboratory is asked to send a response to each finding detailed in the QA sections audit report. The auditors will review this response and assess if the corrective actions and explanations are acceptable. If any response is questionable, the laboratory is contacted for clarification. Once the review of the laboratorys audit response is complete, the lead auditor will send a final letter addressing whether or not the laboratory is approved for use. System for Award Management (SAM), as required by FAR 4.1102, applies to this procurement. Prospective contractors must be registered prior to award. Lack of registration in the SAM database will make an offeror ineligible for award. Information on SAM registration can be obtained via the Internet at https://www.sam.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/b56d583294da01e20821f7351c830f5f)
 

Place of Performance

Address: U.S. Bureau of Reclamation2800 Cottage Way, Room E-1815SacramentoCA95825-1898US

Zip Code: 95825-1898
 

Record

SN03271542-W 20140123/140121234251-b56d583294da01e20821f7351c830f5f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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