FBODaily.com | FedBizOpps: PRESOL | J | Maintenance Agreement for BioTek Imaging System - Package #1

FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 29, 2014 FBO #4449
SOLICITATION NOTICE

J -- Maintenance Agreement for BioTek Imaging System - Package #1

Notice Date: 1/27/2014
Notice Type: Combined Synopsis/Solicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
ZIP Code: 20857-0001
Solicitation Number: FDA_14-223-SOL-1129400
Archive Date: 2/22/2014
Point of Contact: Yolanda T. Peer, Phone: 8705437479
E-Mail Address: yolanda.peer@fda.hhs.gov
(yolanda.peer@fda.hhs.gov)
Small Business Set-Aside: Total Small Business
Description: Combined Synopsis/Solicitation for a Maintenance Agreement for a BioTek Imaging System Document Type: Combined Synopsis/Solicitation Solicitation Number: FDA_14-223-SOL-1129400 Posted Date: January 27, 2014 Response Date: February 7, 2014 NAICS Code: 811219 Contracting Office Address FDA/OO/OFBA/OAGS/DAP National Center for Toxicological Research (NCTR) 3900 NCTR Road Jefferson, AR 72079 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items", as supplemented with additional information included on this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation document will not be issued. The Government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the attached requirement using Simplified Acquisition Procedures. The solicitation number is FDA_14-223-SOL-1129400. This solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-72 effective January 1, 2014. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 - Other Electronic and Precision Equipment Repair and Maintenance; Small Business Size Standard of $19million. This combined/synopsis solicitation is a Total Small Business Set Aside. Background: The U.S. Food and Drug Administration (FDA) National Center for Toxicological Research (NCTR)/Division of Genetic and Molecular Toxicology (DGMT) owns the following BioTek Imaging System that is in need of preventative maintenance/potential repair services: Synergy 2 Multi-Mode Microplate Reader for Absorbance: (BioTek Instrument: FDA# 4003039; Model: Synergy 2 Base Model, Luminescence Dual Reagent Dispenser (SLD) to Synergy 2 Base Model, Luminescence Dual Reagent Dispenser Fluorescence Intensity, UV-Visible Absorbance (SLFAD); Serial Number: 249574). This solicitation will result in a purchase order being awarded for a year service contract plus four (4) additional one (1) year Option Periods for additional services. *Please note: The original OEM warranty expired on June 25, 2013. Interested parties are afforded the opportunity to contact the Contract Specialist to arrange a time to inspect the equipment prior to the quote submission. Minimum Performance Requirements: -The vendor shall have access and utilize new genuine BioTek parts when repairs are necessary. -Vendor must utilize formally trained field service engineers for a minimum of one (1) required Preventive Maintenance (PM) visits and repair services per year to include all labor, travel, and new OEM factory-certified replacement parts, components, subassemblies, etc. (except consumables); -The service for each PM visit shall include cleaning of the instrument fluidics, alignment of the laser, necessary calibration, and optimization of overall performance -The service agreement shall guarantee technical support by telephone Monday through Friday during normal business hours - The vendor shall provide unlimited Technical Support and Trouble Shooting Assistance (generally accomplished by phone, email, live-chat Interface, etc. within 24-48 hours from initial contact) - The Contractor shall provide unlimited On-Site Corrective Maintenance/Repairs (On-Site repairs are only necessary in instances where problems cannot be resolved remotely after 2-3 days) - The Contractor's Preventive and Corrective Maintenance shall be performed following OEM specifications, manuals, and service bulletins, using OEM-certified tools and replacement parts, components, subassemblies, etc. Period of Performance: Note: Actual service period start/end dates are contingent upon award date of the contract or dates otherwise specified in the Contractor's quote. The estimated dates could potentially be as follows: Award of contract: 2/20/2014 Subsequent option years for the PM service shall commence the day after the previous period's coverage expires. Base Year: February 20, 2014 thru February 19, 2015 Option Year 1: February 20, 2015 thru February 19, 2016 Option Year 2: February 20, 2016 thru February 19, 2017 Option Year 3: February 20, 2017 thru February 19, 2018 Option Year 4: February 20, 2018 thru February 19, 2019 Actual dates are contingent upon the date of Government acceptance. Dates listed above are estimates only and actual dates for all four (4) option years will be updated at the time of contract award. FOB Destination: Contract Type: Firm Fixed Price CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE 0001 One Year PM and Repair 1 tiny_mce_marker____________ tiny_mce_marker__________ Service for BioTek Imaging System as described in the Minimum Performance Requirements section *Option Year 1: - Service Maintenance agreement for the Biotek Imaging System Services as described in the Minimum Performance Requirements section Firm Fixed Price tiny_mce_marker________________ *Option Year 2: - Service Maintenance agreement for the Biotek Imaging System Services as described in the Minimum Performance Requirements section Firm Fixed Price tiny_mce_marker___________________ *Option Year 3: - Service Maintenance agreement for the Biotek Imaging System Services as described in the Minimum Performance Requirements section Firm Fixed Price tiny_mce_marker_______________________ *Option Year 4: - Service Maintenance agreement for the Biotek Imaging System Services as described in the Minimum Performance Requirements section Firm Fixed Price tiny_mce_marker_______________________ Total Price, Base Year and Options: tiny_mce_marker______________________ GSA Contract Number (If applicable): _______________________ *Significant price increases beyond those of expected inflation for Option Year services shall be explained and supported in the offer. Place of Performance: FDA/National Center for Toxicological Research 3900 NCTR Road Jefferson, AR 72079 Clauses and Provisions: The full text of FAR and HHSAR provisions and clauses may be accessed electronically at http://acquisition.gov/far/index.html or http://www.hhs.gov/policies/hhsar. For each clause listed, the version in effect is that which is included in Federal Acquisition Circular FAC 2005-72 effective January 1, 2014. CLAUSES FAR 52.212-4 Contract Terms and Conditions-Commercial Items The following FAR 52.212-4 addenda apply: The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer's representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. Maintenance and Repair All maintenance and repair activities (including warranty work) shall be accomplished in accordance with Original Equipment Manufacturer (OEM) specifications. Records and Reports The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide a written report to the FDA COR and Contract Specialist, summarizing all maintenance and repair activities (including warranty work) each time service and/or repair is performed. The following additional provisions and/or clauses apply and incorporated by reference and apply to this acquisition. Clauses and provisions can be obtained at https://www.acquisition.gov/far/ The following FAR and HHSAR clauses, incorporated by reference, apply to this acquisition. FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper FAR 52.204-7 System for Award Management FAR 52.217-9 Option to Extend the Term of the Contract (a) "...one (1) calendar day of contract expiration;.....30 calendar...." (c)"...shall not exceed 5 years..." FAR 52.232-40 Providing Accelerated Payment to Small Business Subcontractors HHSAR 352.202-1 Definitions (JAN 2006) HHSAR 352.203-70 Anti-Lobbying (JAN 2006) HHSAR 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (JAN 2010) HHSAR 352.223-70 Safety and Health (JAN 2006) HHSAR 352.231-71 Pricing of Adjustments (JAN 2001) HHSAR 352.242-71 Tobacco-Free Facilities (JAN 2006) Invoice Submission INVOICES SHALL NOT BE SUBMITTED MORE FREQUENTLY THAN ONCE PER MONTH THE CONTRACTOR SHALL SUBMIT ALL INVOICES TO ALL ADDRESSES IN THE MANNER SPECIFIED BELOW: (I) ONE ORIGINAL AND ONE COPY MAILED TO THE PAYMENT OFFICE AT: FDA/OC/OA/OFO/OFS Attn: Division of Payment Services 3900 NCTR Road, HFT-324 Building 50, 6th floor, 616 Jefferson, AR 72079 Fax 870-543-7224 An electronic invoice can be emailed to the following address: nctrinvoices@fda.hhs.gov (II) ONE COPY TO THE FOLLOWING INDIVIDUAL CLEARLY MARKED "FOR INFORMATION PURPOSES ONLY/COURTESY COPY ONLY": Food and Drug Administration NCTR ATTN: Lea McDaniel 3900 NCTR Road Jefferson, AR 72079 ***Acceptable methods of delivery include: mail, hand delivery, or email The purpose of submitting this invoice is to prompt the COR to accept/receive the items in iProcurement upon receipt of the invoice. Invoices submitted under this contract must comply with the requirements set forth in FAR clauses 52.232-25 (prompt payment) and 52.232-33 (payment by electronic funds transfer - central contractor registration) and/or other applicable far clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (I) Name and Address of the Contractor; (II) Invoice Date and Invoice Number; (III) Purchase Order/Award Number; (IV) Description, Quantity, Unit of Measure, Unit Price, and extended Price Supplies Delivered or Services Performed, Including: (a) Period of Performance for which costs are claimed; (b) Itemized Travel Costs, Including Origin and Destination; (c) Any other supporting information necessary to clarify questionable expenditures; (V) Shipping Number and Date of Shipment, Including the Bill of Lading Number and Weight of Shipment if shipped on Government Bill of Lading; (VI) Terms of Any Discount For Prompt Payment Offered; (VII) Name and Address of Official to whom payment is to be sent (must be the same as that in the Purchase/Award, or in a Proper Notice of Assignment) (VIII) Name, Title and Phone Number of Person to Notify in event of Defective Invoice (IX) Taxpayer Identification Number (TIN); (X) Electronic Funds Transfer (EFT) Banking Information, Including Routing Transit Number of the Financial Institution receiving payment and the number of the account into which funds are to be deposited; (XI) Name and Telephone Number of the FDA Contracting Officer Representative (COR) or Other Program Center/Office Point of Contact, as referenced on the Purchase Order; (XII) Any other information or documentation required by the purchase order/award. (XIII) Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes: (a) List of all invoices submitted to date under the subject award, including the following: (1) Invoice number, amount, & date submitted (2) Corresponding payment amount & date received (b) Total amount of all payments received to date under the subject contract or order (c) And, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance QUESTIONS RELATING TO INVOICES SHALL BE DIRECTED TO MS. TRACI JONES or GAYLEN WILSON AT THE FDA PAYMENT OFFICE AT (870) 543-7446 OR nctrinvoices@fda.hhs.gov POINTS OF CONTACT: Yolanda Peer can be reached at Yolanda.peer@fda.hhs.gov or by phone (870) 543-7479 QUESTIONS CONCERNING TERMS OF THIS ORDER (Other than invoice-related) SHOULD BE DIRECTED TO: Yolanda Peer (870) 543-7479 The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) Direct or negotiate any changes in the statement of work; (2) Modify or extend the period of performance; (3) Change the delivery schedule (4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) Otherwise change any terms and conditions of this contract. The Contract Officer for this order is: XXXXX, Contracting Officer 3900 NCTR Road HFT-320 Jefferson, AR 72079 Phone: (870) 543-XXXX Email: xxxxxx@fda.gov The COR is responsible for: (1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) Interpreting the statement of work and any other technical performance requirements; (3) Performing technical evaluation as required; (4) Performing technical inspections and acceptances required by this contract and; (5) Assisting in the resolution of technical problems encountered during performance. The COR for this order is: To be identified at time of award. 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items The following FAR 52.212-5 (b) clauses apply: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.223-18, 52.225-13, 52.232-33 (c) 52.222-51 PROVISIONS The following solicitation provisions apply to this acquisition: Contract Type Commercial Item - Firm fixed price. Simplified procurement procedures will be utilized. An official authorized to bind the Offeror must sign the terms and conditions of the offer. Offerors that fail to furnish required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. 52.212-1 Instructions to Offerors-Commercial Items (Jul 2013) Addendum Paragraph (c) Period for acceptance of offers: The offeror agrees to hold the prices firm until September 30, 2014 FAR 52.212-2 Evaluation - Commercial Items (JAN 1999) The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (1) of that provision are as follows: (i) Technical Capability (ii) Past Performance (iii) Price. Factors are listed in descending order of importance. The Government will award the purchase order to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the items/services offered to best meet or exceed the Government requirement (ii) Past Performance (iii) Price Non-price factors (Technical and Past Performance), when combined, are significantly more important when compared to price in determining the best value to the Government; however, price remains a significant factor. Technical capability will be determined and evaluated by review of information submitted by the offeror, which must provide sufficient technical information necessary for the Government to conclusively determine that the offered services meet the technical requirements identified above. Offerors shall specifically address the minimum performance requirements stated above as well as technical specifications, descriptive material, literature, brochures and other information which demonstrates the capabilities of the offeror. Past Performance will be determined and evaluated by the identification of federal, state, local Government, or private contracts for which the offeror has, in the past three (3) years, for which the offeror has provided the same service for use in same or similar applications. Provide name, telephone number, email address, contract number, past performance point of contact and dollar amount of sale. The Government is not responsible for locating or securing any information, which is not identified in the proposal, however the Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government. Offeror's shall include the firm's DUNS number with quote. Price proposed must be detailed and represent the offeror's response to the schedule of items above. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2013) An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov/. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision. This solicitation is being issued under the premise that the offeror will certify that the combination of equipment maintenance/service it will propose to fulfill this requirement is exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If the Contractor certifies that the company is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will be applicable to the resulting order. In the event that a contractor does not make this certification, the traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 05-2035 (Rev.-14) http://www.wdol.gov/wdol/scafiles/std/05-2035.txt?v=14 FAR CLAUSE 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT ACT TO CONTRACTS FOR MAINTENANCE, CALLIBRATION, OR REPAIR OF CERTAIN EQUIPMENT CERTIFICATION (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The offer must reference solicitation FDA_14-223-SOL-1129400. Offers are due in person, by postal mail or email to the point of contact listed below on or before February 7, 2014 by 1:00 PM, (Central Standard Time) at the Food and Drug Administration, O/OFBA/OAGS/DAP, Attn: Yolanda Peer, 3900 NCTR Road, HFT-320, Building 50 - Room 420, Jefferson, AR 72079-9502 or yolanda.peer@fda.hhs.gov. For information regarding this solicitation, please contact Yolanda Peer at yolanda.peer@fda.hhs.gov.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA_14-223-SOL-1129400/listing.html)
Place of Performance: Address: FDA/National Center for Toxicological Research, 3900 NCTR Road, Jefferson, Arkansas, 72079, United States; Zip Code: 72079
Record: SN03275277-W 20140129/140127234714-853aa10b5641a1aa3c9ec75878cc37c9 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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J -- Maintenance Agreement for BioTek Imaging System - Package #1