SOLICITATION NOTICE
B -- Guava Easycyte 5 Base System
- Notice Date
- 1/28/2014
- Notice Type
- Presolicitation
- NAICS
- 333999
— All Other Miscellaneous General Purpose Machinery Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-CSB-HL-2014-64-KBM
- Archive Date
- 2/21/2014
- Point of Contact
- Kelli Malkin,
- E-Mail Address
-
Kelli.Malkin@nih.gov
(Kelli.Malkin@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS INTRODUCTION THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of the Division of Intramural Research (DIR) intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to EMD Millipore Corporation, 290 Concord Road, Billerica, MA 01821 for the GUAVA easyCyte 5 Flow Cytometer System. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 333999 with a Size Standard of 500 employees. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-71. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($150,000). STATUTORY AUTHORITY This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. DESCRIPTION OF REQUIREMENT Background The research performed in the Flow Cytometry section of the Center for Human Immunology (CHI) involves characterizing the antigen expression of white blood cells using fluorochrome-conjugated monoclonal antibodies. For every study, the CHI is using frozen samples that have different cell numbers in each vial. The CHI formally used a slide based cell counter with trypan blue, but after 3 years of use, the instrument is not reliable enough for accurate cell number and the decision was made to purchase a cell counter based on flow cytometry. Purpose and Objectives When using the slide trypan blue based cell counter there was a huge discrepancy in cell numbers. In order to eliminate this problem the CHI decided to acquire the guava cell counter. All samples used at the CHI require accurate cell number and ongoing studies where samples need to be banked require an accurate cell counter. Period of Performance This equipment will be used as soon as the lab will start functioning and will be used for an indefinite period of time. It will be used on a daily basis. Project Description Contractor Responsibilities: 1. The vendor will deliver the instrument, install it and train personal on site, along with providing free reagents for all training purposes. 2. Vendor is responsible to send/deliver the equipment with proper packaging. 3. Vendor is 100% liable of any damage during shipping and handling of the equipment. 4. Equipment will come with warranty. Any kind of damage or malfunctioning (software and hardware) during the warranty will be fixed by the vendor without any cost. 5. Standard warranty is one year. NHLBI will purchase extended warranty and/or support contracts upon expiration of the standard warranty. 6. Software upgrades are included under the standard warranty period and may be included as an option to extended support coverage. Government Responsibilities: The government, i.e. laboratory will provide adequate space (2.5' X 5' bench top) and a power connection to install the equipment. Installation and other maintenance should be done by the authorized person of the vendor. Government cannot use another person who is not authorized by the vendor. Reporting Requirements and Deliverables a) Order will be placed to the appropriate vendor with the purchase order number. b) Vendor will coordinate with the lab staff about delivery time and the availability of space in the lab to install the equipment. c) As per the agreement with NIH purchasing department, vendor may receive full payment upon successful installation and demonstration. Program Management and Control Requirements Purchasing should wait for the lab staff's approval of successful installation and demonstration before paying the vendor. Inspection and Acceptance: 1. Equipment will be received by NIH receiving department or by the laboratory staff. 2. Equipment will only be accepted after proper installation and successful demonstration in the laboratory by the vendors. 3. Installation and demonstration done by the vendor should be approved by the laboratory staff. Agilent has set procedures in place for installation and familiarization. This checklist may be provided prior to the purchase for review. NHLBI should sign off on these documents once the procedures are performed as confirmation or approval. 4. Vendor will be responsible for any damage during installation and demonstration. 5. Improper installation or demonstration will not be approved by government and deliverables will not be accepted. Laboratory staff will inform purchasing about the rejection and the purchasing department will handle the rejection process. NHLBI will review the checklists ahead of purchase to ensure that the procedures that will be provided/performed are acceptable. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION The determination by the Government to award a contract without providing for full and open competition is based upon the Sole/Single Source Justification. The Guava cell counter instrument is an easy to use one step, viability and cell concentration measurement. Accurate cell numbers in frozen vials are key for proper measurement and data generated in the CHI lab and contributes to its mission of characterizing the human immunome. EMD Millipore is the only vendor in the USA for Guava cell counter. They also provide ViaCount assay and the Guava Personal Cell Analysis (PCATM) that are tools to allow accurate one step cell counting viability, optimizing time of performance. Building a database needs consistency and mimimum variability in the data. NHLBI noticed very high variability in cell numbers in frozen vials and there is a need to acquire the fastest, most reliable one step cell counter. No other system allows for five parameter cellular detection as well as direct cell counting analysis. The sheath fluid design and a stepper driven syringe pump allows for exact volume amounts to be determined and thus direct cell counting and five parameter analysis to be achieved. The system is unique to EMD Millipore. The system's design allows for the combining of traditional flow cytometry and automatic cell counting into one powerful device. EMD Millipore's one of a kind InCyte software is also included to drive the instrument and perform data analysis. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by 3:30 PM EASTERN TIME February 6, 2014 and must reference number NHLBI-CSB-HL-2014-64-KBM. Responses may be submitted electronically to Kelli Malkin at kelli.malkin@nih.gov or by U.S. mail to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch,6701 Rockledge Drive, 6114, Bethesda, MD 20892-7902, Attention: Kelli Malkin. Fax responses will not be accepted.
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- Record
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