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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 01, 2014 FBO #4452
DOCUMENT

R -- NATIONAL INITIAL OUTFITTING, TRANSITION AND ACTIVATION CONTRACT - Attachment

Notice Date

1/30/2014
 

Notice Type

Attachment
 

NAICS

541614 — Process, Physical Distribution, and Logistics Consulting Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;VA Southern Nevada Healthcare System;6900 N. Pecos Road, Building 5;North Las Vegas NV 89086
 

ZIP Code

89086
 

Solicitation Number

VA26214I0111
 

Response Due

2/15/2014
 

Archive Date

5/25/2014
 

Point of Contact

GAYK DZHORDZHALYAN
 

E-Mail Address

ZHORDZHALYAN@VA.GOV<br
 

Small Business Set-Aside

N/A
 

Description

Solicitation Number: VA262-14-I-0111 Notice Type: Sources Sought Synopsis: IO&T Sources Sought - Total project support for Initial Outfitting, Transitioning and Activating (IOT&A) the staff and patients associated with healthcare construction projects in approximately 50 locations. This notice is issued solely for informational and planning purposes and does not constitute a solicitation. The Veterans Health Administration (VHA), National Activation Office (NAO), Veteran Integrated Service Networks (VISN), and VA Medical Centers (VAMC) Activation Projects teams intend to solicit and award an Indefinite Delivery, Indefinite Quantity (ID/IQ) Multiple Award Task Order Contract (MATOC) to provide IOT&A total turn-key project support for the transition of the staff and patients associated with healthcare construction projects. Transition of services will occur from approximately 50 locations, four of the 50 major projects are well underway or completed. Of the remaining 46 major medical-facility projects, approximately 26 are under construction or were recently completed and in need of IOT&A services to begin providing services. Services will include non-personal comprehensive IOT&A services to include management, supervision, labor and materials necessary to execute the requirements under the description of services for each sub CLIN. Effort includes project management, interior design services; facility & equipment planning services; transition planning & relocation services; warehouse management services; installation, testing & training services; and final turnover, close-out & post-occupancy evaluation services. This capacity includes equipment ordered as an option within a CLIN of the MATOC. Unused capacity from one CLIN can be shifted into another CLIN or year. Contractor shall provide specific deliverables based on task order requirements based on performance based acquisition needs. Specific deliverables shall include at a minimum Safety and Health Program Plan, Quality Control Plan, and Accident Prevention Plan. Some areas of emphasis will include development, documentation and/or execution of concept of operations (operational and organizational), Day in the Life processes and exercises, standard operating procedures, validation of equipment requirements, validation of furniture requirements, transition phasing plans to include move guides, warranty management plans, and equipment/furniture procurement, delivery and installation tasks. The Government is performing market research in order to determine sources available that possess the capability to execute the kind of work identified above prior to issuing a request for proposal (RFP). No industry day will be held for this action at this time. This sources sought notice IS NOT A REQUEST FOR PROPOSAL (RFP) nor does its issuance restrict the Governments ultimate acquisition approach. The Government will NOT reimburse the contractor for any cost associated with preparing or submitting a response to this notice. NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED. Cover letters and extraneous materials (brochures, etc.) will not be considered. Interested firms should complete and submit a capability statement attached via email to Gayk.Dzhordzhalyan@va.gov no later than 15 February 2014, 4:00 PM PST. Responses will not be returned nor will be considered by the Government as offers. Instead, responses to this notice will only be used to determine capability/availability of sources and serve as a supplementary market research tool to determine both small and large business capability under FAR Part 12 and FAR Part 15. Any questions concerning requirement should be submitted electronically via email to the Contracting Officer, Gayk "Tony" Dzhordzhalyan at Gayk.Dzhordzhalyan@va.gov. Contracting Office Address: VASNHS 6900 N Pecos Road North Las Vegas, NV 89086 Place of Performance: Multiple Locations throughout the United States Point of Contact(s): Gayk "Tony" Dzhordzhalyan, 702-791-9000 ext 18933 Gayk.dzhordzhalyan@va.gov Initial Outfitting, Transitioning and Activation for Veterans Health Administration SECTION 1. GENERAL 1. Business Name: 2. Business Address: 3. Cage Code: 4. NAICS Codes: 5. Responsible Point of Contact: Name: Telephone: Email: 6. Check All That Apply: Our firm is a: 0 small business 0 8(a) small business 0 veteran-owned small business 0 service-disabled veteran-owned small business 0 HUBZone small business 0 small disadvantaged business 0 women-owned small business concern 0 large business SECTION 2. CONTRACTOR ARRANGEMENT 0 Sole contractor, 0 IAW FAR 52.219-14, at least 50% of the cost of contract performance will be expended for employees of a small business prime contractor. NOTE: This clause applies only to Small Business concerns when there is a Small Business set aside. 0 Prime contractor anticipates performing as a team member. (If potential team members are known, Insert business name, business size, cage code, and work which will be subcontracted) 0 Prime contractor performing at least (insert percentage) of the work (see Services listed under Section 3, Item 6) with subcontractor(s), or 0 A joint venture with (Insert business name, business size, and cage code). (See FAR subpart 9.6 for Government policy on teaming arrangements, as well as 8(a) Program regulations described in 13 CFR 124.513, HUBZone Program regulations described in 13 CFR 126.616, Service-Disabled Veteran-Owned Program regulations described in FAR 19.1403 (c) and 13 CFR 125.15(b)' and Woman-Owned Small Business Program, as described in 13 C.F.R. Part 127 and FAR subpart 19.5. ) SECTION 3. CAPABILITY 1. If awarded an Initial Outfitting and Transition Facilities Support Services (FSS) contract, the maximum capacity your firm can adequately perform for any single task order is $X,000,000.00 (i.e. If your firm cannot perform work per task/project over $3 million, your response for maximum capacity per task would be $3 million). 2. If awarded an Initial Outfitting and Transition Facilities Support Services (IOT-FSS) contract, the maximum aggregate contract capacity our firm can adequately perform is $XX,000,000.00 (i.e. If your firm can perform no more than five (5) $3 million task/ orders simultaneously, your response for maximum aggregate capacity would be $15 million). 3. Our firm is capable and interested in performing work in the following OCONUS location: 0 West/East/Midwest/Alaska and Hawaii 4. Our firm 0does / 0does not have the necessary documents/permits/certifications required to perform work at the above geographic location, or will have the ability to obtain them at the time of contract award, that we identified as capable and interested in performing work above. 5. Our firm 0does / 0does not have the ability to provide resources within or near the project location available for on-site meetings within 48-hours (2-days) of receiving notification, or will have the ability to provided resources at the time of contract award, that we identified as capable and interested in performing work above. 6. Our firm is capable of furnishing the following Facilities Support Services in accordance with The Joint Commission, National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), Americans with Disabilities Act (ADA), Architectural Barriers Act (ABA), Biosafety in Microbiological and Biomedical Laboratories (BMBL), and other applicable/medical/laboratory standards for the OCONUS sites and to fully identify, integrate and apply requirements to all provided services: Check all that apply Service 0 Comprehensive Project Management Services - The Contractor will be able to provide Project Management (PM) services to any and all of the sub-categories of work described within the services listed below in providing comprehensive initial outfitting and transition services supporting the equipping of the facility, maximizing standardization of equipment and supplies, training and provisioning of the facility and relocating the staff and patients. 0 Comprehensive Interior Furniture/Furnishings Coordination Services - The Contractor will be able to provide comprehensive furniture/furnishings interior design (CID) coordination services including planning, packaging, and design review and oversight ensuring incorporation of evidence-based healthcare concepts. The furniture and furnishings services must complement any interiors packages developed by the Architect/Engineer firm associated with the construction project and/or the healthcare facility's standards as provided by the government. The Contractor will be required to purchase, receive and install furniture/furnishings and visual arts and/or inventory, uninstall, pack, transport and reinstall existing furniture/furnishings and visual arts in the healthcare facility's current inventory identified for reuse in the new facility following approval by the COR. 0 Comprehensive Equipment Planning - The Contractor will be able to provide comprehensive equipment planning services for both medical and non-medical equipment and Information Management/Information Technology (IM/IT) equipment and systems, as well as Intrusion Detection Systems (IDS) and other similar security systems including the validation of medical and non-medical equipment requirements/specifications and validation of furniture requirements/specifications. 0 Equipment Purchasing - The Contractor will be able to provide comprehensive equipment purchasing services for all government approved equipment requirements IAW with government designated processes, i.e. Federal Acquisition Regulation (FAR). Each project, as identified in the task/ order, will have its own unique purchasing requirements to be managed by the Contractor. ? Check all that apply Service 0 Transition Planning and Relocation Services - The Contractor will be able to provide transition planning and relocation services which includes interim and/or final development and facilitation of owner (end users) transition team structure and organization. Services include: interim and/or final development and facilitation of owner (end users) transition team structure and organization; operational planning development and documentation with end users; all aspects of project phasing planning; signage and way finding for transition activities; detailed initial outfitting and move planning; move sequencing, preparation and setup; detailed move plans for every location; staff and patient move guides; internal & external marketing; regulatory requirement planning and inclusion; systems descriptions; workshop planning and implementation; issues/action items tracking; transition budget tracking; relocation execution; documentation of lessons learned and post-move clean-up for delivery to the Government. 0 Transition Planning and Relocation Services - The Contractor will be able to provide services for the development, documentation and/or execution of concept of operations (operational and organizational), Day in the Life processes and exercises, standard operating procedures, transition phasing plans to include move guides, and warranty management plans. 0 Warehousing Management Services - The Contractor will be able to provide management, supervision, administration and labor to support the warehousing and logistics for purchased equipment, newly acquired equipment, equipment identified for reuse, as well as the removal and transportation of replaced equipment. 0 Installation, Testing, Maintenance and Training Services - The Contractor will be able to provide all management, materials, tools, supervision, labor and equipment to support the installation and testing of all purchased equipment and/or systems prior to installation and/or after the equipment is installed. Additionally, the contractor will provide equipment operation and maintenance training. All equipment and system testing and installation shall be in accordance with the equipment manufacturer's recommendations. 0 Final Turnover, Close Out and Post-Occupancy Evaluation (POE) - The Contractor will be able to provide all management, materials, tools, supervision, labor and equipment to facilitate the turnover of applicable documents, close out the project and facilitate/participate in the POE particularly in the operational and staff/patient impact arena. 7. Our firm 0 does/ 0 does not have the capability, qualifications, and experience to perform the work required under a contract at Government medical facilities in accordance with all applicable medical technical publications, codes, and specifications. 8. Our firm has successfully provided Initial Outfitting and Transition Facilities Support Services (IOT-FSS) contract services for the following medical facilities (Insert name of medical facility, type of work performed, location, dollar value of work performed, and date work was performed). : 9. Our firm has successfully provided Initial Outfitting, Transition and Activation (IOT&A) contract services (tasks) for the following facilities (medical or non-medical) in a location requiring work similar to what has been described within the sources sought announcement (Insert name of facility, type of facility, type of work performed, location, dollar value of work performed, and date work was performed). : 10. Our firm 0would / 0would not prefer to have a pre-proposal site visit. 11. If awarded a contract, our firm can mobilize to begin work at the project site within (select the shortest period time (i.e. select only one choice) : a. 0 0 to 10-business days b. 0 11 to 15-business days c. 0 16 to 20-business days d. 0 21 to 25-business days e. 0 26 to 30-business days f. 0 more than 30-business days 12. Provide any comments, submit questions, and/or submit recommendations for consideration by the Government in the development and/or execution of the identified project and/or the Request for Proposal and establishment of evaluation factors. Comments may be provided to convey to the Government any unique elements of executing work that your firm considers important and that should be addressed by the Government. SECTION 4. RETURN INSTRUCTIONS After you have completed all sections of the capability statement, please return the form via email at Gayk.Dzhordzhalyan@va.gov. Your response must be received no later than 15 February 2014 at 4:00pm PST. Information presented is for market research purposes only.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26214I0111/listing.html)
 

Document(s)

Attachment
 

File Name: VA262-14-I-0111 VA262-14-I-0111.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1185492&FileName=VA262-14-I-0111-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1185492&FileName=VA262-14-I-0111-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03277431-W 20140201/140130234415-6c0111d48ce212e67bcc457fe5a3f6fe (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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