DOCUMENT
70 -- Web Based Document Control System - Attachment
- Notice Date
- 1/30/2014
- Notice Type
- Attachment
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
- ZIP Code
- 80246
- Solicitation Number
- VA25914Q0225
- Response Due
- 2/4/2014
- Archive Date
- 3/6/2014
- Point of Contact
- Kenneth L. Finchum Jr
- E-Mail Address
-
h.Finchum@va.gov<br
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is VA259-14-Q-0225, issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-70. This acquisition is set-aside for Small-Business. This associated NAICS code is 541519. Required Items: Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 1MasterControl Portal for Documents 1.00EA____________________________________ 2MasterControl Portal for Training 1.00EA____________________________________ 3MasterControl PDF Publishing for Documents 1.00EA____________________________________ 4MasterControl Documents Concurrent License 5.00EA____________________________________ 5MasterControl Documents View Only Concurrent License 5.00EA____________________________________ 6MasterControl Training Concurrent License 5.00EA____________________________________ 7MasterControl Training View Only Concurrent License 5.00EA____________________________________ 8MasterControl Exams 1.00EA____________________________________ 9Introduction to MasterControl - Live WebEx 2.00EA____________________________________ 10MasterControl Configuration Essentials - Documents 2.00EA____________________________________ 11MasterControl Configuration Workshop - Documents 1.00EA____________________________________ 12MasterControl Configuration Essentials - Training 1.00EA____________________________________ 13Remote Installation 1.00EA____________________________________ 14MasterControl Implementation Services 72.00EA____________________________________ 15MasterControl Project Management Services (10% of Services) 1.00EA____________________________________ 16Maintenance Support Agreement 1.00EA____________________________________ 17Hosted Service - (0-5 Concurrent Users) Service Fee 1.00EA____________________________________ GRAND TOTAL__________________ B.5 Delivery Schedule ITEM NUMBERQUANTITYDELIVERY DATE 1SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 2SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 3SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 4SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00015.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 5SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00015.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 6SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00015.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 7SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00015.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 8SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 9SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00012.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 10SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00012.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 11SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 12SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 13SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 14SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 000172.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 15SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 16SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 17SHIP TO:VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City,UT 84148 00011.00 MARK FOR: Terry Gallardo terry.gallardo@va.gov 801 582-1565 ext 1467 Clins 1-17 within 30 days ARO Performance Specifications Vendor must be able to provide all of the items while following the listed specifications. The items may meet or exceed specifications. If specifications are not exactly to what is listed, the vendor must submit documentation stating why their product exceeds the specifications listed. DOCUMENT CONTROL SYSTEM STATEMENT OF WORK 1.SCOPE: The contractor shall provide a WEB BASED electronic document management and control system for the George E. Wahlen SLC VA HCS Pathology and Laboratory Medicine Service. The document control system should meet or exceed the requirements critical to regulatory compliance of the College of American Pathologists Standards. 09.25.2012 Laboratory General Checklist pgs. 18-19 **REVISED** 07/11/2011 Phase II Document Control GEN.20375 The laboratory has a document control system. NOTE: Document control requirements apply to all policies, procedures and forms (including quality management documents) for all processes and activities that are subject to CAP accreditation. The laboratory must have a document management or control system to assure that: 1) all copies of policies and procedures are current; 2) personnel have read the policies/procedures relevant to their job activities; 3) all policies/procedures have been authorized by the laboratory director, before implementation; 4) policies and procedures are reviewed at least biennially by the laboratory director or designee; 5) discontinued policies/procedures are quarantined in a separate file for a minimum of 2 years after the date of discontinuation (5 years for Transfusion Medicine). It is recommended that the laboratory maintain a control log listing all current policies and procedures and the locations of copies (including derivative documents such as card files and summary charts). The control log may contain other information as appropriate, such as dates when policies/procedures were placed in service, schedule of review, identity of reviewer(s), and dates when policies/procedures were discontinued/superseded. Electronic (computerized) manuals are fully acceptable. There is no requirement for paper copies to be available for the routine operation of the laboratory, so long as the electronic versions are readily available to all personnel. However, procedures must be available to laboratory personnel when the electronic versions are inaccessible (e.g. during laboratory information system or network downtime); thus, the laboratory must maintain either paper copies or electronic copies on CD or other media that can be accessed via designated computers. All procedures, in either electronic or paper form, must be readily available for review by the inspector at the time of the CAP inspection. Electronic versions of procedures must be subjected to proper document control. Documentation of review of electronic procedures may be accomplished by including statements such as "reviewed by [name of reviewer] on [date of review]" in the electronic record. Alternatively, paper review sheets may be used to document review of electronic procedures. Documentation of review by a secure electronic signature is NOT required. Additional requirements regarding procedure manuals are found in section-specific checklists, and in this checklist in the Collection Manual, Computer Services and Safety sections. REFERENCES 1) Clinical and Laboratory Standards Institute (CLSI). Laboratory Documents: Development and Control; Approved Guideline-Fifth Edition. CLSI document GP2-A5 (ISBN 1-56238-600-X). Clinical and Laboratory Standards Institute, 940 West Valley Road, Suite 1400, Wayne, Pennsylvania 19087-1898 USA, 2006 2) ISO International Standard 15189: Medical laboratories-Particular requirements for quality and competence. Geneva: International Organization for Standardization, 2003 2.SCHEDULE OF SERVICES: QuantityProductDescription 1PRD1020MasterControl Portal for Documents - Software platform for automating and effectively managing quality and business processes critical to regulatory compliance. Includes MasterControl Collaboration, Microsoft Word Integration, MasterControl Taxonomy, and HTML Email Integration (aka Outlook Integration). 1PRD1030MasterControl Portal for Training - Software platform for automating and effectively managing quality and business processes critical to regulatory compliance. 1PRD1070MasterControl PDF Publishing for Documents connects users and quality management processes with automatic PDF publishing, improved corporate branding options and accelerated document viewing capabilities. 5PRD1110MasterControl Documents Concurrent License. Requires MasterControl Portal. 5PRD1120MasterControl Documents View Only Concurrent License. A Documents View-Only license limits users to view documents only through an Organizer. These licenses are targeted for the larger number of users that do not participate in authoring, routing, approving, etc. 5PRD1130MasterControl Training Concurrent License. A robust and easy-to-use software application that automates, streamlines, and effectively manages the training process. Requires MasterControl Portal. 5PRD1140MasterControl Training View Only Concurrent License. Allows users to signoff on training tasks. These licenses are targeted for the larger number of users that do not participate in authoring, routing, approving, etc. 1PRD1760MasterControl Exams is an upgrade to MasterControl Training. It automates administering and grading exams, as well as documenting employee competencies. (Requires MasterControl Training). 2EDU100Introduction to MasterControl live 3-hour WebEx. Additional recorded 1.5-hour course is provided: MasterControl Portal Configuration Essentials. 2EDU110MasterControl Documents Configuration Essentials 3-day course at MasterControl's Education Center. Priced per seat (2 attendees recommended). Introduction of Documents module with emphasis on configuration best practices. 1EDU120MasterControl Documents Configuration 2-day workshop at MasterControl's Education Center. Priced per seat (2 attendees recommended). Documents module processes education and configuration preparations. 1EDU130MasterControl Training Configuration Essentials 2-day course at MasterControl's Education Center. Priced per seat (2 attendees recommended). Training module processes education and configuration preparations. 1SRV200MasterControl will install up to 3 environments (Development, Test, Production), all utilizing the same Adlib server license. An Installation Qualification (IQ) will be delivered for the Test and Production environments. Additional installations or IQs will result in additional installation charges. 72SRV300MasterControl Implementation Services 1SRV100MasterControl Project Management Services (10% of Services) 1MSA200Maintenance Support Agreement 3.CONTRACT REQUIREMENTS: 1. This system will be designed to ensure and document that: a.All copies of laboratory policies and procedures in use are current. b.Laboratory personnel have read the policies/procedures relevant to their job activities, including point-of-care-testing. c.All policies/procedures have been authorized by signature by the laboratory director or designee before implementation. d.Laboratory policies and procedures are reviewed annually by the laboratory director or designee. e.Discontinued laboratory policies/procedures are kept in a separate file for a minimum of 2 years after the date of discontinuation (5 years for Transfusion Medicine related materials). f.A control log function lists all current policies and procedures and the locations of copies (including derivative documents such as card files, summary charts, appendices, supplements, product inserts). The control log must contain other information including dates when policies/procedures were placed in service, schedule of review, identity of reviewer(s), and dates when policies/procedures were discontinued/superceded. g.Quality management procedures, forms, and records are maintained for a minimum of 2 years. 2.The system software application will incorporate the capability to: a.Release documents in native application or as secure PDF files. b.Interface seamlessly with Microsoft Office software applications allowing limitless transfer and editing of documents. c.Identify users by name, organizational position, responsibilities, and to define limitations of operational rights for each individual. d.Mandate use of secure access and secure electronic signatures for all functions. e.Integrate Outlook HTML e-mail, automatically, for all notifications of the need for review, suggestions for change, and of the issue of new versions of policies and procedures. f.Classify documents in a pre-set taxonomy fashion for effective searching. 3.The system will allow the use of extensive pre-defined and custom reports including: a.Automatic, real-time, audits that generate automatic reminders of procedures and policies needing review, authorization, or acknowledgement of receipt. b.Processing of suggestions and comments regarding each policy or procedure. c.A training component to assist in tracking an individual's training record through internal training events completed and the entry of external certificates earned. 4.The system will incorporate a fully searchable incident log to allow automatic capture, characterization, and assignment of responsibilities, scheduling of follow-up, reminders, trending, and summarization of errors, accidents, events, and issues. The incident log will permit automatic documentation of associated comments and discussion, attendant actions, dates of actions taken, and documentation of review of each incident by key individuals. 5.The system will permit electronic assignment of individual responsibility for: a.Updating policies and procedures. b.Knowledge of subsets of all policies and procedures. c.Authorization of subsets of all policies. 6.The system will permit closed check-out of documents to prevent simultaneous attempts at revision of a single document by more than one individual. 7. The system will prevent changes to a draft policy or procedure once the document version has been presented for authorization. The system will allow only rejection or accumulation of all pre-designated authorizations before further changes can be incorporated. 8. The system automatically for each document, tracks and prints with the heading the version, date issued, authorizing individual(s), and title. The system will allow documentation of the reason as well as the nature of the revision. 9. The system permits cross-referencing of documents with College of American Pathologists' and Joint Commission on Accreditation of Healthcare Organizations' inspection checklists and standards. 10.The system installation and maintenance is provided by the contactor. 4.SPECIAL REQUIREMENTS: In addition to the general requirements necessary for the generation of a WEB BASED electronic document management and control system services stated above, the contractor shall provide the following characteristics and capabilities: a.The contractor shall provide the Government with a designated point of contact and telephone number for technical support specialists to assist in troubleshooting Monday through Friday 0800 to 1700, excluding Federal holidays. b.Contractor shall be located within a 50 mile radius from the George E. Wahlen SLC VA HCS located at 500 Foothill Drive, Salt Lake City, UT 84148. c.Contractor shall provide as part of its offer, a list of VA sites currently interfaced for the document control system offered. d.Training: 1.Contractor shall provide in-depth training to key operators for system document configuration and setup. 2.Contactor shall provide on-site operator training for all personnel. This acquisition is for the set-up for VA Health Care System. Delivery is to: VA Health Care System 500 Foothill Drive Deliver: to Lab Salt Lake City, UT 84148 0001 *** The contractor shall provide a WEB BASED electronic document management and control system for the George E. Wahlen SLC VA HCS Pathology and Laboratory Medicine Service. The document control system should meet or exceed the requirements.*** Items will be FOB Destination. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. Offerors must be registered in SAM (www.sam.gov) to be eligible to receive Purchase Order award. This acquisition will be evaluated by LPTA (price and technical acceptability). The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The following clauses are incorporated by reference: 52.222-50, 52.204-10, 52.209-6, 52.219-4, 52.219-28, 52.233-3, 52.233-4, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-37, 52.223-18, 52.225-1, 52.225-13, 52.232-33. Offers are due at 12:00PM EST on 02/04/2014. For questions or information, contact: Kenneth Finchum 303-372-7043 Kenneth.finchum@va.gov
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25914Q0225/listing.html)
- Document(s)
- Attachment
- File Name: VA259-14-Q-0225 VA259-14-Q-0225_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1184819&FileName=VA259-14-Q-0225-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1184819&FileName=VA259-14-Q-0225-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA259-14-Q-0225 VA259-14-Q-0225_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1184819&FileName=VA259-14-Q-0225-000.docx)
- Place of Performance
- Address: V.A. HEALTH CARE SYSTEM;500 FOOTHILL DRIVE;SALT LAKE CITY UT
- Zip Code: 84148-0001
- Zip Code: 84148-0001
- Record
- SN03277660-W 20140201/140130234703-5468fd2f720fd477ac840e661fc49c91 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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