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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 01, 2014 FBO #4452
DOCUMENT

Z -- Janitorial Contract for Venango CBOC - Attachment

Notice Date

1/30/2014
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Erie VAMC;Acquisitions (Bldg 9 03C);135 E 38th St;Erie PA 16504-1559
 

ZIP Code

16504-1559
 

Solicitation Number

VA24414R0252
 

Response Due

2/6/2014
 

Archive Date

2/21/2014
 

Point of Contact

Contact via e-mail only
 

E-Mail Address

schwalbendorf@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

SCOPE OF WORK FOR CLEANING CONTRAC FOR THE VENANGO CBOC CLINIC SCOPE OF WORK: The Contractor will furnish all personnel, equipment, and supplies necessary to provide janitorial service at the VA Outpatient Clinic, 464 Allegheny Blvd., Franklin, PA as outlined herein. The approximate area is 6,782 square feet of clinical building space, of which approximately ninety percent is tile and ten percent carpet as outlined herein. Supplies to include: cleaning supplies, wax, mops, brooms, dust pans, trash can liners, needle disposal system, paper towels, toilet tissue, and hand soap. In the performance of this contract, the Contractor shall take such safety and infection control precautions as necessary to protect the lives and health of occupants of the building. The Contractor will provide a Training Program that describes initial training and annual training for all janitorial staff. Such training must be conducted by a qualified trainer and must include infection control training (Blood borne Pathogens), the proper handling of infectious waste and hazardous chemicals and proper use of personal protective equipment. Contract will ensure documentation of all training is provided to the Contracting Officer at least quarterly with all employees lists kept up to date as turnover occurs. The Contractor shall provide a Safety Program within 10 days of start of the contract. Such program shall include documentation of training of all staff in topics such as emergency evacuation, lifting, chemical usage, equipment usage, PPE usage and any or other appropriate bodies. The Contractor will immediately correct any fire and safety deficiencies caused by janitorial staff. Flammable chemicals and cloths must be handled in such a way as to eliminate or minimize the possibility of combustion or injury. When in doubt the products should be physically removed from the facility. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work, and hold the Contractor in default of the contract. The Contractor will comply with applicable Federal, State, and Local safety and fire regulations and codes. The Contractor will keep abreast of and comply with changes in these regulations and codes applicable to the contract. All material and equipment used in performance of this contract will be removed from the facility or stored properly at the end of the work day and secured during the work day. Damage to the building or its contents or loss of government property in excess of $300 will require completion of a Report of Survey and an investigation may also be conducted. The responsible party shall be required to either replace or submit payment for the damage or loss. PERSONNEL: The Contractor or his/her supervisor will visit the outpatient clinic with contractor personnel before performance under the contract for the purpose of orientation and site/equipment orientation. Contractor must provide an acceptable Training Program for COTR review and acceptance 10 days prior to contract start date. Such program must include documentation of on-going training of all staff in correct procedures in regards to cleaning, safety, chemical use, equipment use with goal of producing expected results. Contractor must consider the healthcare setting and provide training to janitorial staff in applicable safety precautions and special requirements. Training will include infection control, the proper handling of infectious waste and hazardous chemicals and proper use of personal protective equipment. This training will include but is not limited to such environmental conditions as cleaning of human secretions, blood, barium, etc.; both floor and wall stain removal. Staff is required to use appropriate personal protective equipment and follow proper infection control guidelines. This training will be provided by the Contractor and accomplished prior to commencement of duties. Documentation of such training will provided to the Contracting Officer's Technical Representative or his designee. The minimum age requirement is 18 years of age. The on-site supervisor shall be qualified to manage a facility of this complexity and standards. He/she must demonstrate competence by having experience in janitorial and/or housekeeping activities at the supervisory level and must be able to demonstrate at least two (2) years experience housekeeping in a healthcare environment. Such knowledge shall include proper handling and disposal of hazardous wastes. COTR prefers documented certification when possible. Failure to provide such documentation can be supplemented by a Training Plan acceptable to the COTR. Documentation and references of previous employment will be required. CONTRACTOR-FURNISHED PROPERTY, SUPPLIES, AND EQUIPMENT: The Contractor will furnish at his own expense, all labor, equipment, and materials which may be necessary or appropriate in the performance of this contract to include trash carts, buckets, and floor cleaning equipment. The Contractor will furnish rest room supplies such as toilet tissue, paper towel holders, paper towels, mops, and soap. The Contractor must also furnish plastic linings for all trash receptacles which are to be changed daily. Consumable supplies shall be estimated in concurrence with the COTR to assure adequate quantities be available throughout contract year. All accumulated rubbish is to be removed and disposed of. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the extent feasible and reasonable, include the exclusive use of biohazard products. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the COTR. The Contractor shall not use any materials, chemicals, or compounds which the COTR determines would be unsuitable for the intended purpose or harmful to the surfaces to which applied or, as might be the case for such items as paper or soap products, unsatisfactory for use by occupants. All chemicals and compounds to be used in execution of this contract shall be approved in advance by the COTR and a material safety data sheet provided. The Contractor shall utilize products and material made from biohazard materials (e.g., biohazard cleaners, biohazard degreasers, to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the biohazard content products evaluation all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated biohazard Products List (DBPL) whenever practicable. Contractor should provide data for their biohazard solvents and cleaners to document biohazard content, and source of biohazard material. Any material which the COTR suspects does not meet Federal specifications or standards shall be tested at the Contractor's expense by an independent testing laboratory qualified to perform such tests as required. A copy of the report giving the results shall be submitted to the COTR. Contractor shall comply with Presidential Executive Order 13101 (and any other similar orders or updates) and any other guidelines regarding "green cleaning" which may include use of specified products with either Green Seal or other similar designations, maintain Indoor Air Quality by using proven technology in buffing, vacuuming, dusting, etc. that reduces or eliminates dust and microbes from the air. Where there is not a product available or certified as "green compliant" the contractor shall follow industry practices that comply in spirit whenever possible subject to reasonable costs incurred. A Daily Cleaning Schedule shall be submitted and approved by COTR 10 days prior to start of contract. Any changes shall be in writing and approved by COTR. Daily Cleaning Schedule shall describe in sufficient detail how Contractor will maintain entire facility as to trash removal, dusting, vacuuming, dust/sweep and damp mopping, buffing (and any other tasks) to provide a clean, safe and attractive environment for both VA staff and patients. A Periodic Schedule shall be submitted and approved by COTR 10 days prior to start of contract. Any changes shall be in writing and approved by COTR. Periodic Schedule shall be a calendar type report to include infrequent tasks such as scrubbing, stripping, recoating, window washing, and any other contract tasks. Schedule must be detailed enough and updated to allow COTR to coordinate with VA staff and security for work to be performed in a timely manner with minimal disruption of service being provided to patients. Contractor is required to document any and all areas that were not maintained and the reason. Such reports shall be provided to COTR when requested. Any failure to cooperate with Contractor by VA staff or security must be reported immediately to COTR for review and remedy. Strip, scrub, and re-coat must have a uniform, glossy appearance free of scuffs and obvious soil with baseboards, clean in appearance, free of dust and obvious soils (relative to age). Contractor shall coordinate with VA regarding pest control spray cycle so that product is allowed to be effective before removal. Corners and baseboards shall be free of "wax buildup", discoloration, irregular stripping lines, hair, debris and anything else that would detract from the overall appearance of the floors. Less hazardous, water-soluble alternatives should be used in place of cleaners with hazardous ingredients when at all possible. Contractor will be required to provide Workman's Compensation Insurance for all their contract employees performing work at the clinic. Contractor shall provide the COTR with any Material Safety Data Sheet (MSDS) that is mandated by OSHA and VA requirements. Contractor shall provide wall mounted paper towel dispensers, wall mounted soap dispensers and supplies compatible with the equipment. Contractor shall replace any towel dispenser, wall mounted soap dispenser whenever it is unserviceable. The replacement price shall be included with the furnished supplies price. SPECIFICATIONS FOR SUPPLIES: To be approved by Contracting Officer's Technical Representative (COTR). 1. Toilet tissue: Roll type, 4 ½ inches wide, single-ply 2. Soap: Liquid dispenser packs for use with dispensers. 3. Trash receptacle liners: (1) polyethylene, flat type, 44 inches long, 33 inches wide,.66 millimeter thick, and (2) polyethylene, flat type, 24 inches long, 24 inches wide,.31 millimeters thick, (3) 14" wide 2 millimeters thick red infectious bags 4. Floor wax: Resin, water emulsion type. 5. Stripping compound: For emulsion type wax, liquid, removes all type floor finishes, including acrylic and metal interlock. 6. Furniture polish: Spray type for use on wood and wood veneer. 7. Window cleaner: Type sufficient to remove smoke film and dust. 8. Upholstery cleaner: Dry or foam type recommended for fabric upholstery. 9. Cleaning solution: Hospital grade disinfectant HOURS OF WORK: All cleaning will be accomplished after close of business, and as needed during business hours *by phone request) to clean up vomit, etc., Monday through Friday, excluding Federal holidays, unless specifically authorized by the Contracting Officer. Cleaning of direct patient care areas, i.e., clinics, exam rooms, laboratory, etc., and deep cleaning, such as stripping, waxing, buffing, vacuuming, furniture and carpet shampooing or spot cleaning will be completed after normal duty hours shown above to assure no interference with patient care activities. In waxing, buffing and vacuuming floors and carpeted areas, computer and telephone equipment will not be unplugged for the purpose of connecting janitorial equipment. If the equipment must be moved, the COTR must be notified in advance, in order to have arrangements made to move equipment prior to cleaning. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) The Supervisor, Service Delivery, will be the Contracting Officer's Technical Representative (COTR). SECURITY REQUIREMENTS Contractor shall be assigned an entry key only for after hours work performance and is not authorized to duplicate. Contractor shall safeguard all keys issued for access to the premises. The Contractor shall immediately report any lost keys to the COTR and will replace lost keys and any locks pertaining to that key. The Contractor shall secure all windows, doors, and buildings prior to departure of VA facility. COTR shall provide the contractor a copy of the VA requirements for security, fire, and protection safety equipment and shall adhere to these requirements. WORK SCHEDULE: The work will be performed in accordance with the attached Work Schedule and Procedures. For all services performed the Contractor will provide a work schedule indicating when services will be performed and submit the schedule to the Contractor Officer Technical Representative (COTR) no later than the contract start date. INSPECTION BY VA PERSONNEL: The work performed will be subject to inspection by the Program Manager, Venango County VA Outpatient Clinic, the contract COTR, or designee. The Program Manager, COTR, or designee will be delegated the responsibility for resolving minor issues regarding daily cleaning schedule adherence with Contractor's on-site supervisor on a daily basis. Upon occasion a Medical Center inspection team will perform inspections of the quality of work being performed. *PRIOR TO COMMENCING WORK THE QUALITY CONTROL CHECKLIST TO BE USED BY THE CONTRACTOR, WILL BE FURNISHED TO THE COTR FOR APPROVAL. THE QUALITY CONTROL CHECKLIST WILL BE COMPLETED BY THE CONTRACTOR EVERY FRIDAY AND GIVEN TO THE CLINIC CHARGE NURSE. CLEANING SCHEDULE CLEANING FUNCTIONFREQUENCY Clean wash basins, sinks and counter topsDaily Clean mirrorsDaily Clean glass entrance/exit areasDaily Clean and sanitize commodes and urinalsDaily Clean dividersDaily Clean soap/towel/paper dispensers and refill as necessaryDaily Clean hardware and horizontal surfacesDaily Damp mop floorsDaily Empty trash receptacles and replace linersDaily Clean tablesDaily Vacuum upholstered furnitureDaily Dust/clean blinds and window sillsDaily Dust furnitureDaily Vacuum carpetDaily Wipe down ledges window sills/ledges (inside & outside)Weekly Clean non-tiled wallsWeekly Clean ceilingsand ventsWeekly Clean/dust picture framesWeekly Clean trash receptaclesWeekly Clean exterior of light fixturesWeekly Spray buff floorsWeekly Clean baseboardsWeekly Strip and refinish floorsQuarterly or as needed Shampoo carpetsQuarterly or as needed Spot Clean CarpetsAs needed Windows inside Quarterly Windows outside Annually
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ErVAMC562/ErVAMC562/VA24414R0252/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-14-R-0252 VA244-14-R-0252_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1184732&FileName=VA244-14-R-0252-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1184732&FileName=VA244-14-R-0252-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03277697-W 20140201/140130234734-69edb6a867895f4f14384c6d05c4608f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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