SOURCES SOUGHT
R -- Safety Engineering, Safety Support and Owner Advocacy Services
- Notice Date
- 2/12/2014
- Notice Type
- Sources Sought
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Office of Administration, 6011 Executive Blvd, 5th Floor, Rockville, Maryland, 20852-3804, United States
- ZIP Code
- 20852-3804
- Solicitation Number
- HHS-NIH-OD-OLAO-14-003
- Point of Contact
- Marcia - Goldman, Phone: 301-496-2302
- E-Mail Address
-
goldmanm@od.nih.gov
(goldmanm@od.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a Small Business Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry classification System (NIACS) code for the proposed acquisition. Your responses to the information required will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not a small business under the applicable NAICS code 541990, should not submit a response to this notice. The National Institutes of Health (NIH), Division of Occupational Health and Safety (DOHS) is conducting a market survey to determine the availability and capability of interested businesses to provide engineering and owner advocacy services. These services are commercially available. •1. The Period of Performance shall be one (1) year from the date of award plus four (4) options years. •2. The contractor shall provide a statement of capability that provides proof of performance of the services specified required for this opportunity. •3. The contractor shall provide resumes for all its employees that have the requisite experience and will perform the activities required for this opportunity. •4. The contractor shall provide support services critical to supporting the mission of the DOHS, the NIH and the Department of Health and Human Services as defined by this Statement of Work (SOW). Examples of those types of services include: § Mechanical/Industrial/Safety Engineering Plan Reviews § Mechanical/Industrial/Safety Engineering Site Assessments/Audits § Validation of engineering systems in newly constructed or renovated biomedical research facilities § Maximum and High Containment [Biosafety Level (BSL) and Animal Biosafety Level (ABSL) 3 and 4) Lab Certification Support § Owner's Advocate Services § Occupational Health & Safety and Biosafety/Microbiological Consultation § Risk Communication Consultation and Training § Program & Management Support Services § These projects at NIH range in duration from one day to months until completion. Some projects are designed with multiple deliverables phased over an established period of time. The contractor shall be licensed and regularly engaged in the professional practice of owner advocacy services, mechanical, industrial, and safety engineering reviews, assessments, validation studies, and audits. The contractor shall have past experience providing these services for biomedical research facilities. The contractor shall perform the following Engineering and Owner Advocacy support services on an as-needed basis as directed by the NIH Project Officer (PO): A. Mechanical, Industrial, Safety Engineering Support Services These services shall include the full spectrum of mechanical, industrial and/or safety engineering consulting to include: 1) The contractor shall conduct plan review related to identifying safety and health issues that may arise due to the construction and/or renovation of biomedical research laboratory facilities. The engineer will evaluate plans with safety and health specialists, facility personnel, program personnel, NIH management and contractors to ensure compliance with all applicable guidelines, standards, or requirements. To ensure the safety of NIH staff and the local community, the contractor shall provide support for validating engineering systems in newly constructed or renovated biomedical research facilities, including BSL-3, ABSL-3, BSL-4 and ABSL-4 facilities. 2) The contractor shall support the DOHS and the ORF with building hardening and Biosurety initiatives by reviewing the facility engineering systems, including but not limited to the HVAC components and location, primary and secondary containment design, and overall structural design to ensure protection of NIH staff, the surrounding community, and federal property. 3) The contractor shall support the DOHS and the ORF with the commissioning process for all newly constructed BSL-3, ABSL-3, BSL-4 and ABSL-4 facilities during the design phase, construction phase and testing phase to ensure the systems function per the design and performance requirements. 4) The contractor shall provide engineers to conduct general and local exhaust ventilation studies, indoor air quality studies, and construction consultation for NIH biomedical research facilities. 5) The contractor shall provide engineers to support the validation and certification process for BSL-3 and BSL-4 (High and Maximum Containment) Laboratories located on the Bethesda Campus, throughout the United States, and possibly laboratories located in foreign countries. 4 The contractor will work with ORF to make sure the mechanical and containment systems are in optimal operating order and ready to support high priority research projects affecting the Nations' public health. The contractor shall act as the Government's representative for ensuring that maintenance and repair are properly performed. The contractor shall provide support services to assist in the annual recertification of BSL-3 and BSL-4 laboratories in accordance with the CDC/NIH publication- Biosafety in Microbiological and Biomedical Laboratories. 6) The contractor shall provide appropriate project staff and certified/licensed professionals to conceive, develop, implement, direct, and evaluate engineering reviews, assessments, audits, and/or validation studies and have education and experience in proper disciplines. Examples of required professional capabilities are: a. Industrial Engineer b. Mechanical Engineer c. Safety Engineer d. Certified Industrial Hygienist (CIH) e. Certified Safety Professional (CSP) f. Certified Biological Safety Professional or Registered Biosafety Professional (CBSP or RBP) g. Occupational Safety and Health Consultant 7) The contractor shall provide onsite safety engineering consultation and research support services as defined in subtasks under this requirement. Examples of these sub-tasks include, but are not limited to: Designing and developing models to demonstrate worst case scenarios for breaches in containment resulting in release of high pathogenic, biological agents into the surrounding communities; developing functional mockups and models for demonstrating facility's ability to withstand an attack on the building's containment systems (Biosurety); and engineering research support for national and international biomedical research laboratory facilities. B. Owner's Advocate Services The contractor shall provide the full spectrum of Owner's Advocate Services to include: 1) Serving as an advocate for the DOHS on projects at NIH involving new construction, renovations, as well as repair and maintenance activities for BSL-3 and BSL-4 facilities and biomedical research laboratories. The assigned personnel shall have knowledge of the services listed in Section 1.3 and be available to attend plan review meetings, as necessary. Accurate meeting minutes and shall be submitted to the program area or PO, as specified. 2) Notifying NIH/ORF project officers and construction contractors during planning and review meetings when appropriate program areas (e.g., DOHS, Division of Environmental Protection) shall be included to ensure appropriate and safe removal of hazardous materials from NIH facilities prior to renovation (e.g., asbestos, lead-based paint, mold contamination, etc.) or to ensure appropriate program areas are involved in decision making when it relates to Occupational Health and Safety, Biosafety and Biosurety. 3) Reviewing construction plans to ensure specifications for supply and exhaust systems (HVAC and exhaust), general laboratory design, and equipment (e.g., including but not limited to biological safety cabinets, safety showers, eyewash stations, chemical fume hoods) meet all applicable standards and guidelines. 4) Validating air balance reports to ensure proper air flow dynamics; validating facility system controls; and other safety and health related monitoring efforts. 5) Contractor personnel shall ensure that appropriate specialist(s) is/are included when specialized input may be required. C. Occupational Health and Safety and Biosafety Services These services shall include the full spectrum of Occupational Health and Safety and Biosafety Consultation necessary to support the Safety Engineering Services requested under this contract. Support to include: 1) Working with the safety engineer(s), safety and health specialists, facility personnel, program personnel, NIH management and contractors during and after the commissioning process to assist with plan reviews, validation testing of the facility's systems to identify safety and health issues specific to high containment laboratories and biomedical research laboratory facilities. 2) Providing consultation on highly complex Biosafety related issues (e.g., specifications based on the type of biological agent being used in the research) to ensure compliance with all guidelines, standards, or requirements; and to assist during the certification phase of newly constructed laboratory facilities. 3) Testing of facility containment and decontamination systems to validate efficacy. This includes consultation on the methodology of testing, submission of testing protocol, preparation of testing materials, training other support staff in testing methodology, coordination with an independent laboratory certified by the American Industrial Hygiene Association's Environmental Microbiology Laboratory Accreditation Program (EMLAP) to analyze results, and providing a report summarizing the validation testing. D. Risk Communication Consultation and Training These services shall include the full spectrum of Risk Communication Consultation and Training necessary to support the Safety Engineering Services requested under this contract. Support to include: 1) Developing and providing both oral and written communication on safety engineering and health hazards, which includes professional technical reports and audits, professional presentations, and delivery of professional presentations or training to one or two employees or large groups. 2) Communicating safety and health risks and protective measures taken to ensure safety of NIH employees, visitors and community members regarding construction of high containment laboratories. 3) Serving as a subject matter expert on high profile construction projects involving construction of high containment laboratories. The contractor shall assist in the development and delivery of presentations as it relates to facility design and operation requirements, laboratory validation and certification processes, regulatory compliance issues, etc. E. Program Management and Support Services These services shall include the full spectrum of Program Management and Support Services necessary to support the Division's Safety Engineering, Biosafety and Biosurety Programs both national and international in scope. Support to include: 1) Developing new or reviewing and revising existing government documents or products as directed by the PO. The contractor will assist with the conception, collaboration, development and delivery of products such as reports, guidelines, publications, flyers, web content and layout, posters and training products. 2) Assuring and tracking progress of on-going data collection and management of all special projects ensuring that data is adequately maintained. The contractor will also assist in the development of abstracts, manuscripts, presentations and publications related to these special projects. 3) Scheduling, attending and taking minutes for routine progress meetings with necessary safety and health specialists, facility personnel, program personnel, NIH management and contractors to ensure timelines are developed and projects are on schedule. The contractor shall provide regularly scheduled briefings to the PO and Director, DOHS. 4) Organizing and scheduling of meetings and trainings for the Division's Safety Engineering, Biosafety and Biosurety Programs both national and international in scope. •5. Technical Requirements Only qualified personnel with adequate and verifiable experience in the required areas of specialization shall be assigned to this contract. The PO will review the credentials (C.V., resume of experience and references) and approve all personnel assigned to projects by the contractor. The substitution of personnel on ongoing or proposed projects must be requested in writing 30 days in advance, and be approved by the PO prior to any changes being implemented. A. Key Personnel a. Senior Professional Engineer, Level V 1. Specialized and unique experience Possesses unique experience, skills, and expert knowledge in highly specialized technical, functional, and/or process areas within the engineering discipline or across engineering disciplines. Prior work experience with validating and certifying biomedical research facilities and high containment laboratories. Facility design and mechanical design for BSL-3 and BLS-4 laboratories. Demonstrated experience in national and international regulations regarding laboratory safety and how to apply to engineering design guidelines. Extensive experience conducting plan reviews for laboratory facilities and providing written reports. 2. Academic Qualifications Professional degree from accredited academic institution in industrial or mechanical engineering. 3. Professional Credentials Certification licensure as a professional engineer (PE). Additional certifications in industrial hygiene or safety are highly desirable (CIH, CSP, CBSP). b. Occupational Safety & Health Manager, Level IV 1) Functional Description: Expertise and experience performing safety surveys and preparing highly professional technical reports. Works independently on complex projects. 2) Minimum Experience: This position typically requires 15-20 years of experience in the field of occupational safety and health. Typically credentialed as a certified safety professional (CSP) or related certification (e.g. CIH, CBSP). 3) Minimum Education: Bachelor's, Master's or Doctorate Degree in related field. c. Project Manager 1) Specialized and unique experience Responsible for oversight and execution of all safety engineering and owner advocacy projects specified in this statement of work. Directly responsible for coordination of all necessary resources and liaison with project officer, senior management and all other project related parties for successful project execution. Supervises subordinate project personnel as appropriate. Provides regularly scheduled updates to the project officer and senior management on the status of projects. The Project Manager is responsible for the timely submission of project data and reports. Prior work experience managing complex safety engineering projects, usually involving multiple tasks, locations and groups of personnel. Determines program objectives and requirements, performance indicators and quality control activities. Performs day-to-day management of overall contract support operations. This position requires a minimum of 3-5 years of project management experience. 2) Academic Qualifications Bachelor's or Master's degree in related field. d. Biosafety/Microbiologist Consultant 1) Specialized and unique experience Prior work experience providing consultation on highly complex biosafety related issues to ensure compliance with all guidelines and standards. Demonstrated experience providing microbiological testing of facility containment and decontamination systems; Experience evaluating sample results and translating results in concise technical reports. 2) Academic Qualifications Bachelor's or Master's degree from accredited academic institution in microbiology, occupational health and safety or related field. 3) Professional Credentials Certification is highly desirable (e.g., CBSP or RBP). e. Safety Engineer, Level III 1. Functional Description: Possesses in-depth technical and theoretical knowledge in specific discipline. Usually works independently to review, evaluate, and develop solutions to safety engineering-related problems and reviews engineering plans independently. 2. Minimum Experience: This position typically requires 10 to 15 years of experience in one of the engineering disciplines. 3. Minimum Education: Bachelor's degree or equivalent in Engineering, Science, or other related field. f. Safety Engineer, Level II 1. Functional Description: Possesses technical and theoretical knowledge in specific discipline. Usually works independently to review, evaluate, and develop solutions to safety engineering-related problems and reviews engineering plans independently. 2. Minimum Experience: This position typically requires 5 to 10 years of experience in one of the engineering disciplines. 3. Minimum Education: Bachelor's degree or equivalent in Engineering, Science, or other related field. g. Scientific and Technical Support, Level I II 1. Functional Description: Work directly with DOHS program managers on project management activities. Independently manage projects or tasks of varying complexity and scope; have the ability to plan, direct and deliver products without supervision; and serve as a team lead and oversee team activities. 2. Minimum Experience: This position typically requires greater than 5 years of experience. 3. Minimum Education: Bachelor's degree or Master's degree in related field. •6. Critical Requirements and Core Capabilities •a. Work Requirements The Contractor's staff will need to report to engineering validation studies, indoor air quality studies, and other assessments during non-core work hours that will include early mornings (3 am - 6 am), nights and weekends. The Contractor must be able to provide staff that can provide services during these hours. The Contractor's staff must be punctual and prepared to complete the project. •b. Biocontainment Experience The Contractor must demonstrate experience in conducting engineering validation testing of BSL-3, ABSL-3, BSL-4, and ABSL-4 facilities. Engineers on the Contractors staff must have a minimum of 5 years of experience conducting engineering validation tests to comply with the Biosafety in Microbiological and Biomedical Laboratories, 5 th edition. Contractor must demonstrate commanding knowledge of relevant rules and regulations including the Biosafety in Microbiological and Biomedical Laboratories, 5 th edition, CDC/DSAT Select Agent requirements, and USDA/APHIS requirements. •c. Knowledge of Regulations The Contractor must demonstrate in depth knowledge of biosafety and biocontainment policies, procedures, and regulations. This requirement must be demonstrated through past engagements. The policies, procedures, and regulations include but are not limited to the Biosafety in Microbiological and Biomedical Laboratories, 5 th edition, the NIH Design Requirements Manual, CDC/DSAT Select Agent Regulations, USDA/APHIS Vivarium requirements, and the 2002 Public Safety and Health Act. •d. Security Clearance The Contractor's personnel must be cleared (or clearable) for a CDC Select Agent Clearance. This clearance is similar to a Department of Defense Secret clearance level. •e. Medical Clearance The Contractor must have personnel that are cleared (or clearable) for the NIH Biosurety Program and the Animal Exposure program. The Biosurety Program evaluation requires both a physical and mental health screening and clearance. The Animal Exposure program requires annually updated inoculations. Responses must reference Sources Sought Number HHS-NIH-OD-OLAO-14-003 and include the following: (1) Name and address of the organization, (2) Size and type of business: Small Business; HUBZone Small Business; Service-Disabled Veteran-Owned Small Business; 8(a) Small Business; Veteran-Owned Small Business; Woman-Owned Small Business; or Small Disadvantaged Business, (3) Point of contact with name, title, phone, fax and email, (4) DUNS number, (5) Contractor's capability statement addressing the required services, (6) List of organizations to whom the same or similar type of service has been previously provided to include contract number, dollar value, name and phone number of Contracting Officer,. ALL INFORMATION SUBMITTED IN RESPONSE TO THIS ANNOUNCEMENT MUST BE RECEIVED ON OR BEFORE THE CLOSING DATE. THE CLOSING DATE FOR RESPONSES IS 02/28/2014 AT 2 PM Eastern Time. Emailed capability statements are authorized (either in Microsoft Word or PDF), but it is the responsibility of the vendor to make certain that the email was received. All questions and/or comments must be in writing and may be emailed to Marcia Goldman at GoldmanM@od.nih.gov. Comments and questions will NOT be answered, but will assist in creating a solicitation for this requirement. Three (3) copies of the capability statement are required if submission is via mail. Submissions via mail shall be sent to: Marcia Goldman (Ref. HHS-NIH-OD-OLAO-14--0034), National Institutes of Health, OLAO Office of Acquisitions, 6011 Executive Blvd., Room 539A (MSC 7663), Rockville, MD 20852. (NOTE: If you are using a courier service, Federal Express, UPS, or Express Mail, please note that the Post Office does not deliver Express Mail to this address).
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