Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 14, 2014 FBO #4465
DOCUMENT

J -- emergency and preventative maintenance medical equipment transfusion medicine - Attachment

Notice Date

2/12/2014
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;North Texas Veterans Health Care System;Network Contracting Office 17;4500 S. Lancaster Road;Dallas TX 75216
 

ZIP Code

75216
 

Solicitation Number

VA25714Q0512
 

Response Due

2/21/2014
 

Archive Date

2/26/2014
 

Point of Contact

Lynn Pettit
 

E-Mail Address

lynn.pettit@va.gov
(Lynn.Pettit@va.gov)
 

Small Business Set-Aside

N/A
 

Description

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is VA257-14-Q-0512. This acquisition is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. This acquisition is solicited as unrestricted for NAICS 811219 with a small business standard of $19M. The VA North Texas Health Care System (VANTHCS) requires non-routine and preventative maintenance for one VA owned Spectra Optia Apheresis system. Pricing will be all inclusive and invoices shall not include ancillary or additional costs. The contractor agrees in accordance with the terms and conditions stated herein to provide emergency and preventative maintenance to VANTHCS. Contract period is one (1) year base with four (4) one year option periods. CLIN 0001 (Base): NON-ROUTUNE AND PREVENTATIVE MAINTENANCE FOR SPECTRA OPTIA APHERESIS SYSTEM (Serial number: 1P01456). Period of performance: March 1, 2014 thru February 28, 2015. CLIN 1001 (Option I): NON-ROUTUNE AND PREVENTATIVE MAINTENANCE FOR SPECTRA OPTIA APHERESIS SYSTEM (Serial number: 1P01456). Period of performance: March 1, 2015 thru February 28, 2016. CLIN 2001 (Option II): NON-ROUTUNE AND PREVENTATIVE MAINTENANCE FOR SPECTRA OPTIA APHERESIS SYSTEM (Serial number: 1P01456). Period of performance: March 1, 2016 thru February 28,, 2017. CLIN 3001 (Option III): NON-ROUTUNE AND PREVENTATIVE MAINTENANCE FOR SPECTRA OPTIA APHERESIS SYSTEM (Serial number: 1P01456). Period of performance: March 1, 2017 thru February 28, 2018. CLIN 4001 (Option IV): NON-ROUTUNE AND PREVENTATIVE MAINTENANCE FOR SPECTRA OPTIA APHERESIS SYSTEM (Serial number: 1P01456). Period of performance: March 1, 2018 thru February 28, 2019. This is an emergency service and preventative maintenance support contract for one Spectra Optia (S/N 1P01456) System. The contractor shall provide all supervision, tools, equipment, labor, and materials necessary to provide full maintenance and on-call emergency support services, including software upgrades and online support. The contractor shall provide service on the medical equipment providing all necessary software upgrades and updates, hardware updates, bi-annual maintenance, 24/7 helpdesk support, and on-site repair within 24 hours of a service call for the VA owned equipment located at the VANTHCS, 4500 S. Lancaster Rd., Dallas, TX 75216. CORRECTIVE and PREVENTATIVE MAINTENANCE 1.The vendor will provide maintenance services for the Spectra Optia System and will provide a qualified service technician. Providing all necessary test equipment, parts and labor required for such service. 2.The vendor will schedule maintenance visits with the VANTHCS at mutually convenient time during normal working hours (8:00 A.M. - 5:00 P.M. Monday - Friday, except holidays). 3.Performance assurance inspection will include a complete inspection and calibration of each unit as described in the Preventive Maintenance section of the equipment service manual. 4.The performance assurance inspection is to be scheduled annually. The performance assurance inspection includes a copy of the completed checklist and a calibration sticker. 5.Emergency service visits and repair services will (within 24, hours, Monday - Friday, 8 a.m. to 5 p.m., except holidays) include labor, travel, expenses and all replacement parts (except disposables) for the equipment as required. 6.All maintenance will be performed in accordance with established procedures, as outlined in the current revision of the associated service manual. 7.Preventive Maintenance (PM) will be performed in accordance with the manufacturer's specifications. The contractor will perform two (2) PM inspections per year. 8.A Field Service Report shall be supplied at the completion of each preventive maintenance procedure. CONFORMANCE STANDARDS Contractor shall ensure that the equipment functions IAW original equipment manufacturer (OEM) performance standards. All services provided under this contract must be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA), and Original Equipment Manufacturer standards and specifications. SAFETY The contractor is solely responsible for working conditions on the jobsite, including safety of all persons and property during performance of the work, and for compliance with applicable OSHA regulations. SECURITY The Vendor will not transfer any VA information to a location outside the VA and only to VA locations determined by the VA System Administrator. The information in these systems may be covered by the Privacy Act 1974 which contains criminal penalties of abuse of information. The vendor will have remove access to this system. The vendor will have remote Access to the system. This is a continuation of a contract already in place the vendor has complied with all the necessary requirements to gain access. During onsite service, the Vendor shall be chaperoned by a VA System Administrator. The vendor shall not be issued a UserID/Password. The chaperon shall log the vendor onto the system and be accountable for the actions of the vendor. The Vendor shall not enter or will immediately leave the computer room if the chaperon is not in the computer room. Non-volatile memory devices, working or non-working, shall NOT be removed from the VA facility until the ISO has certified that the data has been destroyed. For magnetic devices and media, the data destruction will be by degaussing. Other forms of cleansing will be used for non-magnetic media. For Remote access the vendor will not be issued a userID/Password to the systems covered under this contract. A VA IT system administrator will initiate a collaborative software utility (for example Net Meetings) and invite the vendor to join. The VA system administrator will log into the systems using their credentials and allow vendor to watch the results as the system administrator follows the directions of the vendor. In some situations, the system administrator may give control of the system administrator's desktop to the vendor. The system administrator will supervise and be responsible for the actions of the vendor. The following FAR and VAAR Clauses and provisions in their latest editions apply to this solicitation. 52.212-1, Instructions to Offerors-Commercial Items. 52.212-2, Evaluation Commercial Items. Technical capability to meet the Governments requirement, Past performance and price. Technical and past performance, when combined are more important than price. 52.212-3 Offeror Representations and Certifications - Commercial Items. Offerors must include a completed copy of Representations and Certifications with their offer. 52.212-4 Contract Terms and Conditions - Commercial Items. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.219-28, Post Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management 52.222-48 Exemption From Application of Service Contract Act for Maintenance, Calibration or Repair of Certain Equipment Certification 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements 52.237-2, Protection of Government Buildings, Equipment and Vegetation 52.237-3, Continuity of Services 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (Deviation) 852.203-70, Commercial Advertising 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractors Responsibilities 852.270-1, Representatives of Contracting Officers 852.273-74, Awards Without Exchanges The Government will award a firm fixed price contract resulting from this combined synopsis/solicitation. All offerors must be registered in the System for Award Management (SAM) prior to award (www.sam.gov). Quotes are being requested and a written solicitation will not be issued. Paper copies of this solicitation will not be issued and telephone requests or fax requests for the solicitation will not be accepted. All responsible sources should submit quotes to Lynn Pettit via e-mail: Lynn.Pettit@va.gov by Friday, February 21, 2014, 12:00PM CST.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/VA25714Q0512/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-14-Q-0512 VA257-14-Q-0512.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1204681&FileName=VA257-14-Q-0512-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1204681&FileName=VA257-14-Q-0512-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03287498-W 20140214/140212234536-78ba8026f1419ccf4e4af1d8af0e8c44 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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