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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 20, 2014 FBO #4471
DOCUMENT

Z -- Water Treatment Services - Attachment

Notice Date: 2/18/2014
Notice Type: Attachment
NAICS: 221310 — Water Supply and Irrigation Systems
Contracting Office: Department of Veterans Affairs;Network Contracting Office 22;VA Southern Nevada Healthcare System;6900 N. Pecos Road, Building 5;North Las Vegas NV 89086
ZIP Code: 89086
Solicitation Number: VA26214Q0186
Response Due: 2/24/2014
Archive Date: 3/11/2014
Point of Contact: Tamara Feist-Hatfield
Small Business Set-Aside: N/A
Description: This is a sources sought for a complete service oriented water treatment program. A major component of maintaining equipment involves chemical treatment, real time monitoring, and water sampling. The contractor shall provide trained, qualified and certified personnel to perform required tasks. NAICS: 221310 SBA Size Standard: $7.0 Millon The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that services are performed at VA Southern Nevada Health Care System (VASNHS) in accordance with the SOW. If your organization is interested in providing these services, please respond with all information indicated below. 1 - Organization name 2 - DUNS 3 - Size status (Small Business, SDVOSB, Woman-Owned, Unrestricted, etc.) 4 - Sole contractor providing service or utilizing a sub-contractor. 5 - If utilizing a sub-contractor, provide a brief description of duties of each party. 6 - Estimate for annual services. Email tamara.feist-hatfield@va.gov with any questions. Please reply NLT 2pm PST, Monday, February 24, 2014. IAW FAR 52.204-7, prospective vendors are registered in the CCR database prior to contract award. Lack of CCR registration shall be a determining factor for contract award. Prospective vendors should visit the CCR website at http://www.ccr.gov/Start.aspx to register. ? STATEMENT OF WORK WATER TREATMENT SERVICES I.DESCRIPTION OF SERVICES/GENERAL INFO 1.0. SCOPE The contractor shall perform in accordance with all federal, state, and local regulations. VA Southern Nevada Healthcare System (VASNHS) is contracting for the services for water treatment and testing that provide a complete service oriented water treatment, sampling and test program that supplies steam, chilled water service, and potable water service. The Water Treatment vendor shall supply a complete service oriented water treatment program. A major component of maintaining equipment involves chemical treatment, real time monitoring, and water sampling. The contractor shall provide trained, qualified and certified personnel to perform required tasks. The contractor must hold a water system operator certification as outlined in 40 CFR parts 141-143, set forth in NRS Section 445A.875. In addition, contractor shall provide all the necessary equipment, tools, materials, supervision, repair, replacement, and other items and services necessary to perform water treatment services at VASNHS facilities as defined in this Statement of Work (SOW) for Government-owned equipment. Contractor is to have the responsibility of meeting the Safe Drinking Water regulations and operator requirements. Contractor is responsible to the state of Nevada regarding Safe Drinking Water Act and request activities for permit compliance through the state of Nevada, Division of Environmental Protection. Contractor will process application for facility public water treatment permit, compile reports and records for State and Federal agencies and provide required training to VA personnel. Services shall be provided at the VASNHS medical center, located at 6900 North Pecos Road, North Las Vegas, NV 89086, and associated leased facilities (See appendix "F" for specific facility address). The leased sites will be sample and monitor only. No water treatment will be performed. Contractor shall provide all transportation for staff and samples to these locations. All coordination of VA escorts will be by the Contractor through the COR. This contract will be a base year. 1.1.2 The water treatment program shall service steam boilers, chillers, chilled water system, open condenser water loops, and other miscellaneous water systems along with all associated piping for the equipment listed below. This list in not all inclusive of the Government owned equipment that may require monitoring, testing, or other services associated with the overall treatment program. Contractor is to supply all equipment and services for real time monitoring of Chlorine Dioxide Injection System, and HVAC Cooling Tower open loop. Chilled Water: Nalco 231-FM22X300.88 Sidestream Filter with 231-FMPIC5975K.88 filter cartridges Cooling Tower (Condenser Water): Nalco 3D Trasar 5000 system controlling 3 metering pumps Puroflux PF64-060(B) centrifugal separator Glycol: Nalco Neptune 141-GFS251A.88 Chlorine Dioxide: Nalco 3D Trasar system controlling an Envirox H1000 ClO2 Generator Steam/Condensate: The steam system has three Nalco chemical metering pumps. Feed rates are set manually based on feedwater testing by the operator. The other systems are manually dosed with pot feeders. 1.2 FREQUENCY OF SERVICE & TEST REQUIREMENTS 1.2.1. The following charts denote the frequency of service and testing requirements. 1.2.1.1 Specific System: Cooling Tower System, Open Loop, Building 2. Control ParametersAnalytical MethodTarget RangeService Report Test Frequency pH, Makeup WaterPH meterRecordWeekly pH, System WaterPH Meter8.0-9.0Weekly Conductivity, MakeupConductivity MeterRecordWeekly Conductivity, System WaterConductivity Meter<2500 ppm(2.5 cycles)Weekly Calcium, Makeup WaterDR890-PRG29RecordWeekly Calcium, System WaterDR890-PRG29<100 ppmWeekly Steel Corrosion Inhibitor (Active Polymer)DR890 - PRG1816-8ppmWeekly IronDR890-PRG33<1.0 ppmWeekly Free HalogenDR890-PRG 900.3-0.5 ppmWeekly Bacteria: Total HeterotrophicDipslides10^3-10^4 cfu/mlWeekly Bacteria: Sulphate ReducingAnalytical Lab SampleNDSemi-Annual Bacteria: Iron RelatedAnalytical Lab SampleNDSemi-Annual Steel Corrosion Inhibitor (Specify)Coupons<1.0 mpySemi-Annual Copper Corrosion Inhibitor (Specify)Coupons<0.5 mpySemi-Annual ND = non detect Note: Include tests for control parameters, from Program Calculation Sheet, Appendix A 1.2.1.2 Specific System: Chilled Water (Closed), Refrigerant Condenser Loop, and Hot Closed Systems, Buildings 1, 2, 5, 6. See Appendix D & E Control ParametersAnalytical MethodTarget RangeService Report Test Frequency pH PH Meter<10.5Weekly Monthly for hot ConductivityConductivity MeterRecordWeekly Monthly for hot Steel Corrosion (Specify)Coupons<1.0 mpyQuarterly Copper Corrosion (Specify)Coupons<1.0 mpyQuarterly Iron (Total)DR890-PRG33<2.0 ppmWeekly Monthly for hot Copper (Total)DR890-PRG22<2.0 ppmWeekly Monthly for hot Bacteria: Total HeterotrophicDipslide<10^3 cfu/mlMonthly Bacteria: Sulfate ReducingAnalytical Lab SampleNDSemi-annual Bacteria: Iron RelatedAnalytical Lab SampleNDSemi-annual Bacteria: NitrifyingAnalytical Lab SampleMinimalSemi-annual Bacteria: DenitrifyingAnalytical Lab SampleMinimalSemi-annual ND = non detect Note: Include tests for control parameters, from Program Calculation Sheet, Appendix A 1.2.1.3 Specific System: Steam Boiler System, Building 2. Control ParametersAnalytical MethodTarget RangeService Report Test Frequency Makeup Water pHPH meterRecordWeekly Makeup Water ConductivityConductivity MeterRecordWeekly Makeup Water TDHDR890-PRG29RecordWeekly Makeup Water Total AlkalinityDR890-PRG29RecordWeekly Feedwater -TDHDR890-PRG290-1 ppmWeekly Feedwater - IronDR890-PRG33<1.0 ppmWeekly Feedwater - pHPH meter8.3-10.5Weekly Feedwater - ConductivityConductivity MeterRecordWeekly Feedwater - P AlkalinityTitrationRecordWeekly Feedwater - M AlkalinityTitrationRecordWeekly Feedwater - Iron DR890-PRG33<1.0 ppmWeekly Feedwater - NexguardDR890-PRG18120-25ppmWeekly Boiler - P AlkalinityTitration<300Weekly Boiler - M AlkalinityTitration<100Weekly Boiler - Oxygen scavenger ResidualSulfite low level test kit30-60 ppmWeekly Boiler - ConductivityConductivity Meter<5000 mmhosWeekly Boiler - ironDR890-PRG33<1.0 ppmWeekly Condensate - ConductivityConductivity Meter<100 mmhosWeekly Condensate - pHPH meter8.0-10.0Weekly Condensate -TDHDR890-PRG290-1 ppmWeekly Condensate - IronDR890-PRG33<1.0 ppmWeekly ND = non detect Note: Include tests for control parameters, from Program Calculation Sheet, Appendix A 1.2.1.4 Specific System: Potable, Soft, Filtered, and Industrial Water Systems SystemLocationAnalytical Test MethodService Report Test Frequency Domestic Cold WaterBDG 2, Room 2-002A, B, D, E, FMonthly Soft Cold WaterBDG 2, Room 2-110A, B, D, E, F, HMonthly Soft Cold WaterBLD 1, 5 & 6, Random 1A, B, E, G, HMonthly Soft Cold WaterBLD 1, 5 & 6, Random 2A, B, E, G, HMonthly Soft Cold WaterBLD 1, 5 & 6, Random 3A, B, G, HMonthly Soft Cold WaterBDG 1, 5 & 6, Random 4A, B, G, HMonthly Soft Cold WaterBLD 1, 5 & 6, Random 5A, B, G, HMonthly Soft Cold WaterBLD 1, 5 & 6, Random 6A, B, G, HMonthly Soft Hot WaterBLD 1, D&T BSM Room BD-423A, B, E, G, H, IMonthly Soft Hot WaterBLD 1, D&T BSM - (Kitchen) Room BD-423A, B, E, G, H, IMonthly Soft Hot WaterBLD 1, Ambulatory BSM Room BB-208A, B, E, G, H, IMonthly Soft Hot WaterBLD 1, Admin BSM Room BD-160A, B, E, G, H, IMonthly Soft Hot WaterBLD 1, MH BSM Room BE-101A, B, E, G, H, IMonthly Soft Hot WaterBLD 5, BSM Room BF-103A, B, E, G, H, IMonthly Soft Hot WaterBLD 1, 5 & 6, Random 1A, B, E, G, HMonthly Soft Hot WaterBLD 2 Random 1A, B, G, HMonthly Soft Hot WaterBLD 1, 5 & 6, Random 2A, B, G, HMonthly Soft Hot WaterBLD 1, 5 & 6, Random 3A, B, G, HMonthly Soft Hot WaterBLD 1, 5 & 6, Random 4A, B, G, HMonthly Soft Hot WaterBLD 1, 5 & 6, Random 5A, B, G, HMonthly Soft Hot WaterBLD 1, 5 & 6, Random 6A, B, G, HMonthly Filtered Water BLD 2, Room 2-110A, B, D, E, FMonthly Filtered WaterBLD 1, 5 & 6, Random 1A, B, I, J, KMonthly Filtered WaterBLD 1, 5 & 6, Random 2A, B, I, J, KMonthly Filtered WaterBLD 1, 5 & 6, Random 3A, BMonthly Filtered WaterBLD 1, 5 & 6, Random 4A, BMonthly Filtered WaterBLD 1, 5 & 6, Random 5A, BMonthly Filtered WaterBLD 1, 5, & 6, Random 6A, BMonthly ND = non detect Note: Include tests for control parameters, from Program Calculation Sheet, Appendix A SystemLocationAnalytical Test MethodService Report Test Frequency Industrial WaterBDG 2, Room 2-002B, GMonthly Water Tank #1Water Tank YardA, GMonthly Water Tank #3Water Tank YardA, GMonthly Water Tank #4Water Tank YardA, GMonthly Soft Cold WaterBLD 1, & 6, Random 1A, C, GQuarterly Soft Cold WaterBLD 1, & 6, Random 2A, C, GQuarterly Soft Cold WaterBLD 1, & 6, Random 3A, C, GQuarterly Soft Cold WaterBLD 1, & 6, Random 4A, C, GQuarterly Soft Hot WaterBLD 1, & 6, Random 1A, C, GQuarterly Soft Hot WaterBLD 1, & 6, Random 2A, C, GQuarterly Soft Hot WaterBLD 1, & 6, Random 3A, C, GQuarterly Soft Hot WaterBLD 1, & 6, Random 4A, C, GQuarterly Filtered WaterBLD 1, & 6, Random 1A, C, GQuarterly Filtered WaterBLD 1, & 6, Random 2A, C, GQuarterly Soft Cold WaterBLD 5, Random 1A, C, GQuarterly Soft Cold WaterBLD 5, Random 2A, C, GQuarterly Soft Cold WaterBLD 5, Random 3A, C, GQuarterly Soft Cold WaterBLD 5, Random 4A, C, GQuarterly Soft Hot WaterBLD 5, Random 1A, C, GQuarterly Soft Hot WaterBLD 5, Random 2A, C, GQuarterly Soft Hot WaterBLD 5, Random 3A, C, GQuarterly Soft Hot WaterBLD 5, Random 4A, C, GQuarterly Filtered WaterBLD 5, Random 1A, C, GQuarterly Filtered WaterBLD 5, Random 2A, C, GQuarterly Cooling TowersBLD 2A, C, GQuarterly Water Tank #2CUPA, C, GAnnual OFF Site System LocationAnalytical Test MethodService Report Test Frequency Domestic Hot WaterNW Primary Care ClinicA, B, G5 Samples Quarterly Domestic Cold WaterNW Primary Care ClinicA, B, 5 Samples Quarterly Domestic Hot WaterNE Primary Care ClinicA, B, G5 Samples Quarterly Domestic Cold WaterNE Primary Care ClinicA, B5 Samples Quarterly Domestic Hot WaterSW Primary Care ClinicA, B, G5 Samples Quarterly Domestic Cold WaterSW Primary Care ClinicA, B5 Samples Quarterly Domestic Hot WaterSE Primary Care ClinicA, B, G5 Samples Quarterly Domestic Cold WaterSE Primary Care ClinicA, B5 Samples Quarterly Domestic Hot WaterNorth ClinicA, B, G5 Samples Quarterly Domestic Cold WaterNorth ClinicA, B5 Samples Quarterly Domestic Hot WaterPahrump ClinicA, B, G5 Samples Quarterly Domestic Cold WaterPahrump ClinicA, B,5 Samples Quarterly Domestic Hot WaterVeterans Recovery CenterA, B, G5 Samples Quarterly Domestic Cold WaterVeterans Recovery CenterA, B5 Samples Quarterly ND = non detect Note: Include tests for control parameters, from Program Calculation Sheet, Appendix A 1.2.1.5 Potable and Industrial Water System Analytical Test Method: Chlorine residual, Free/Total; DPD Colorimeter USEPA (Hatch Field Test) Pathogen/Bacterial; Total Coliform/E Coli, IDEXX Colilert Legionella; ISO 11731, See section 1.2.3.1.1.11. Conductivity; Conductivity Meter PH; PH Meter. Hardness; Drop Test, Titration Water Temperature (Hot & Cold), Contact Thermometer. Chlorine Dioxide, Total; DPD Colorimeter USEPA (Hatch Field Test) Copper (Cu) and Lead (Pb) Chlorite Disinfection byproducts: Total Tri-halo methane and Halo acetic Acids 1.2.2. METHOD OF TREATMENT 1.2.2.1. The contractor shall provide water treatment products to prevent scale, corrosion, fouling and microbiological fouling within all heating and cooling water systems. 1.2.2.2. Water treatments shall be performed weekly on each system in all buildings. 1.2.2.3. Monitor, maintain, and control domestic water chlorine dioxide injection system (Bbld 2). 1.2.2.4. Evaluate the flows, pressure and Total Dissolved Solids (TDS), weekly. 1.2.2.5. Cooling towers shall be treated by acid or soft water blend control. See Appendix B for system. 1.2.2.6 Delivery of all water treatment chemicals to points-of use shall be placed on spill containment pallets. It is the contractor's responsibility to ensure all safety precautions for chemicals have been taken. 1.2.2.7 Chemical Tanks - The tanks MUST provide the following features: Tank level indicators to determine chemical levels and communicate to the controllers and or computer network Flooded suction inlets for chemical pumps to ensure pumps do not loose prime. Containment basins capable of 150% of the tank storage capacity. Tank sizing shall be appropriate for chemical use; chemical shall be a minimum quantity of 31 days without replenishment. Chemical labels clearly visible on outside of tank. MSDS sheets attached to tank container. Tank to tank chemical transfer, no drum pumping. Full spill containment. 1.2.2.7.1 Liquid chemicals shall be stored on site in Mini Porta Feed or equal containers. Containers shall be stainless steel or polyethylene lined stainless steel tanks as appropriate. Containers shall be supplied and maintained by the water treatment contractor. 1.2.2.7.2 All chemicals shall be directly injected in to their Respective loops via corporation stop injectors. 1.2.3. TESTS 1.2.3.1. Routine Testing. The routine tests performed accordingly to chart in 1.2.1.3. Contractor shall provide the following information as listed in Appendix B and C: Total Hardness, P Alkalinity, M Alkalinity, OH Alkalinity, Total Alkalinity, pH, Conductivity/TDS, Silica, Phosphates/orthophosphates, Chlorides, Calcium Hardness, Free Mineral Acid, Sulfite, Iron and Copper. The contractor shall submit documentation results and recommendations accurately and within required timeframe in accordance with Paragraph 1.2.10.1. 1.2.3.2. Daily water tests and treatment for each operating system in building 2 shall contain: Orthophosphate (PO4) (Operating Boiler's water) Sodium Sulfite (SO3) (Operating Boilers) P-Alkalinity (Operating Boiler's water) Conductivity (Micromhos/cm) ( Operating Boiler's water and Feed Water) Total Hardness, pH, iron, and conductivity (Feed Water, Condensate, High Pressure Drip, Condensate from Bldg 1. Salt level in Brine Tank plus add salt to chlorine dioxide injection system softener. Add neutralizing amine blend to condensate treatment tank Determine gallons/day feed rate for sodium polymethacrylate* and add to proper tank with proper adjustments to feed rate. *or recommended chemical. Add sodium sulfite in chemical feed tank for feedwater treatment. Add sodium hexametaphosphate*, caustic flake*, and adjustments for feed rates to boiler chemical feed tanks. *or recommended chemical. Legionella testing 1.2.3.3. Legionella testing; Sampling and testing shall be in accordance with industry standards and VA Directive 2008-010. The results of this test must be provided to VANLV representatives within ten (10) business days. The contractor is also required to keep a record of this test for up to two (2) years after contract has ended. In the event of a positive test, the service provider shall provide cost proposal for all labor, material, equipment and supervision to clean/disinfect the system. Corrective Action Plan must be submitted within one (1) business days. Provide Corrective Action plan with cost proposal. Provide cost proposal per sample for additional re-sampling in initial package. All re-samples are to occur within twenty four (24) hours of the completion of a mitigation procedure. All re-sample results are to be expedited and the results provide to the VANLV representatives within ten (10) calendar days. Contractor will provide a spread sheet to track and monitor samples to include the following; sampling dates, mitigation dates, water temperature, Chlorine residual and "L" results. This must be updated weekly and must provide an electronic copy. 1.2.3.4. Non-Routine Testing. Non-routine tests shall be performed only at the facility with prior approval of COR. The contractor shall perform and analyze within four (4) workdays from the time of initial request and submit a report accordingly to paragraph 1.2.10.4. Metallurgical analyses to determine causes of failures. Resin Analysis on ion exchange equipment. Embrittlement analysis of boiler water. Filter media analysis on filter water system. 1.2.3.5. Contactor shall provide "third-party" testing of all new or repaired boiler or chilled/cooling water systems. Contractor shall insure all installed or repaired systems have been adequately flushed and pretreated with IWT chemicals before initial system start-up to insure system passivation and protection from corrosion. 1.2.4. STANDARDS. The contractor shall inspect, monitor and document the cooling water characteristics for a stable condition. The contractor shall maintain a Langelier Saturation Index (LSI) of 2.00-2.50 for acid modified systems and 2.50-3.00 for non-acid modified systems within the chemically treated water. The LSI shall be calculated and reported weekly during the service trip. Conductivity Total Dissolved Solids (TDS) range shall be maintained within 2000 to 2500 mmhos/cm. The contractor shall conduct weekly total bacteria count tests on cooling tower water samples utilizing a dipslide culture test. The contractor shall use test results to change or optimize the biocide feed rates and the timing of the biocide feed applications to maintain bacteria counts at 10,000 CFU/mL or less. The bacteria count shall be reported weekly on the service trip report and provided accordingly to 1.2.10.1. 1.2.4.1. The following standards apply to each operating system in building 2 and shall be on contractors report. The contractor shall maintain systems within the standards listed in paragraph 1.2.4: Phosphate (PO4) = 10 - 20 PPM P-Alkalinity (CaCO3) = 300 - 600 PPM Sulfite (SO3) = 20 - 40 PPM Neutralized Conductivity (mmhos/cm): 1000-1500 Gas Boilers 3000 Max Boiler PH = 11.0 - 12.0 PPM Condensate PH = 8.0 - 9.0 SU Sodium Softeners (Hardness Maximum) 1 PPM or 7.1 grains Closed Loops (Chilled Water) Contractor shall clean and replace filter if necessary. Low Temperature Hot Water Heat (HWH) - the following standards apply Nitrite = 1000-1500 ppm in nitrite. Test and record pH, conductivity, iron, copper. Chilled Water - the following standards apply Nitrite = 600-900 ppm as nitrite. Test and record pH, conductivity, iron, copper. 1.2.5. MONITORING. The contractor shall inspect, monitor and document each system listed in Appendix B, C, D, E & F to measure effectiveness of the treatment program. The contractor shall inspect, monitor and document the below mentioned conditions. Results shall be documented IAW Section 1.2.10 and provided to COR. Scale formation onto waterside surfaces Corrosion of waterside metal surfaces Slime producing bacteria within the bulk water (dipslide test) Make-up water rate Bleed-off/Blowdown rate Chemical treatment feed rates 1.2.6. INSPECTIONS 1.2.6.1. The contractor shall perform weekly inspections of the cooling tower, boilers and heat exchange systems to include: chemical feed equipment, chemical feed point locations, and sampling locations. This shall include weekly inspections of sidestream filters installed on cooling towers. Adjustments shall be made to backwash timing and frequency. Results and recommendations shall be documented IAW Section 1.2.10.1 and provided to COR. 1.2.6.2. The contractor shall conduct internal and external inspections of steam generation equipment during seasonal shutdowns and perform external inspections when the steam generation equipment is on-line. 1.2.6.3. The contractor shall inspect and document all waterside surfaces of opened heat exchangers and chillers for proper water treatment according to the type of system, its size and location. Inspection results shall include: the tube sheet, end bells, water box, and the end of the tubes. 1.2.7. REVIEWS AND ANALYSIS. 1.2.7.1. The contractor shall conduct a review and analysis of cooling and heating system operating logs and cooling tower including sidestream filters, heat exchangers, and closed system water treatment testing logs. The Contractor shall maintain an electronic datasite of all information. Trend analysis data generated using software shall be included in the Quarterly Report IAW 1.2.10. The contractor shall identify, document correctly, and submit to the COR, quarterly, any potential problem areas and assess trends of chemical consumption, costs, and residuals. 1.2.7.2. The contractor shall document results and recommendations for purposes of long range planning. Documentation shall be IAW Section 1.2.10.3 and provided to COR. 1.2.7.3. The contractor shall provide actual values of: Bleedoff/Blowdown, Make-up, Drift, Cycles of concentration, and Chemical Feed Rates. The contractor shall document and compare values to theoretical values, and industry standards. The Contractor shall make recommendations to the government to optimize operations. All final decisions are by the government. Documentation shall be IAW Section 1.2.10.3. 1.2.7.4. The contractor shall document the collectings and analyze scale and other deposits found in the system. Results and recommendations shall be IAW Section 1.2.10.3 and provided to COR. 1.2.7.5. Condensate Quality Profile. A Quality Profile shall be created and documented for each condensate stream. Information and targeted performance guidelines shall include: pH (properly cooled) 8.0 - 9.0 Iron <0.10 ppm Conductivity < 50 mmhos/cm This data shall be reported quarterly IAW Section 1.2.10.2, report shall include all corrective action taken and provided to COR. 1.2.8. STUDIES. The contractor shall perform and document the following studies as requested by the COR. 1.2.8.1. Corrosion Studies. Documented Corrosion studies shall include: installing new coupon rack in building 5, maintain continuous exposure periods for 30-90 days, conduct coupon analysis, review results and changes in the water treatment program to maintain acceptable Cooling Technology Institute (CTI) standards for Mild Steel Corrosion Rate (<5.00 mpy) and Copper Corrosion Rate (<.50 mpy). Boiler and heat exchange systems shall be maintained IAW American Society of Mechanical Engineers (ASME) standards. 1.2.8.2. Flow Rate and Elusion Studies. The contractor shall provide flow rate and elusion studies on ion exchange equipment to evaluate: Operation, Mechanical Status and Efficiency. 1.2.8.3. Deaerator Studies. The contractor shall perform deaerator studies to evaluate the operation and maintenance status of deaerator. Studies shall include treatment, sampling and testing to insure proper operation of deaerator. Test procedure to be pre-approved by government. 1.2.9. BOILER FEEDWATER (BFW) 1.2.9.1. The contractor shall evaluate the overall Boiler Feedwater (BFW) program for compliance with American Society Of Mechanical Engineers (ASME) and Cooling Technology Institute (CTI) control parameters and operational procedures, Federal and State of Nevada Environmental Protection Agency regulations and environmental compliance issues. The contractor shall inform the government orally and in writing quarterly and annually of all compliance problems associated with the operation of the industrial water treatment program. 1.2.9.2. Evaluate and report, the boiler feed water characteristics to establish siteline data within the first month of contract. 1.2.9.3. Prepare a written value comparison for VA between the BFW siteline data and ASME guidelines. Written corrective action plan shall be prepared to bring the out-of-compliance boiler feed water BFW streams into compliance with the ASME guidelines and siteline data as listed below. Steam Boiler Systems (0 - 150 psig) Total Iron < 0.10 ppm Total Hardness < 1.00 ppm Total Copper < 0.05 ppm Silica<150 ppm 1.2.9.4. The boiler water treatment program shall be upgraded after the BFW streams meet the ASME guidelines, (No chelants shall to be utilized). 1.2.9.5. Maximum cycles of concentration (no cycles to exceed 50) sited on the following ASME Guidelines: The contractor shall calibrate Government chemical feed and control equipment to maintain water chemistry within industry specifications. Calibration of all monitoring equipment shall be performed accurately and at specified frequency. The calibration results shall be documented and available to COR as requested. 1.2.10. REPORTS AND OTHER DOCUMENTS. The contractor shall send a copy of reports to the Contracting Officer Representative (COR) with a courtesy copy to Operations Supervisor. All urgent problems regarding maintenance of water treatment parameters shall be discussed with the COR on the day of discovery referenced in 1.3.5.2. All reports shall be submitted electronically to the government, and a paper copy to COR. 1.2.10.1. Weekly reports. The contractor shall prepare a written report each week. This report shall describe the results of routine tests (Section 1.2.3.1), the results of system inspections (Section 1.2.6). The reports shall contain recommendations and written proposed corrective actions. The contractor shall review the report with the COR/CO within seven (7) calendar days of data collection. 1.2.10.2. Quarterly reports. The contractor shall prepare a quarterly written report, accurately and on time, due by the 15th of Jan, Apr, Jul, and Oct. This report shall describe conditions of each water system. The reports shall include those items discussed in Section 1.2.5 and the effectiveness of the treatment program and any areas of concern/problems incurred with recommendations for correction. The report shall include all chemical usage (Volume) by the contractor. The contractor shall conduct meeting with all government organizations effected and go over the Quarterly report. 1.2.10.3. Annual Reports. An annual report shall be compiled and submitted by 1 Nov of each year, for each industrial water system. Each report shall describe sampled trends throughout the year, start and end conditions, and those items identified in Sections 1.2.7 through 1.2.9. and Section 1.2.11. The report shall include total yearly chemical usage by the contractor. The contractor shall conduct meeting with all government organizations effected and go over the Annual report. 1.2.10.4. Non-Routine Testing Reports. The contractor shall prepare a written report that is accurate and on time, due within (7) days of data collection. 1.2.11. DOCUMENTS 1.2.11.1. The contractor shall annually prepare detailed written operating instructions for performance of both off-line and on-line cleaning of mechanical equipment associated with the cooling systems. 1.2.11.2. Provide to COR annually written guidance, of the controlled procedures prior to testing new water treatment chemicals, equipment and technologies. 1.2.12. CONTROL CHARTS. 1.2.12.1. The contractor shall review charts COR with government personnel quarterly. 1.2.12.2. Control Charts shall specify the recommended control ranges. A contingency plan of action shall be submitted quarterly to COR for periods when the system is not in proper control. 1.2.12.3. The contractor shall quarterly provide to the COR control charts with limits sited on CTI guidelines and ASME standards. 1.3. QUALITY CONTROL. The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of this contract are met. Contractor shall develop and implement procedures to identify, prevent and ensure non-concurrence of defective services. A QCP shall be provided to the Contracting Officer within 30 days after contract award and as changes occur. The quality control plan is subject to revisions, by the Contracting Officer, and shall be accomplished (at no cost to the government) to ensure quality service. Contractor compliance with the QCP will be monitored by the government. Records of quality control shall be made available, at anytime to the government. 1.3.1. QUALITY ASSURANCE 1.3.1.1. Performance Evaluation Meetings. The contractor shall conduct quarterly meetings with the government to discuss long range plans, technical recommendations and the effectiveness of the water treatment programs. The contractor shall coordinate with the COR to organize and schedule meetings, during normal duty hours Monday through Friday (0730 -1600). 1.3.2. VEHICLES. Contractor shall transport personnel and materials from issue points to points-of-use. 1.3.3. MATERIAL 1.3.3.1. Compatibility: The contractor shall only use chemicals that have no detrimental effect on the equipment. Chemicals shall be used in accordance with manufacturer's instructions. 1.3.3.2. Contractor shall maintain a current listing of quantities of each chemical stored. Current inventory listing for each storage location shall be prominently displayed at each site. 1.3.3.3All containers used to hold mix or transfer treatment chemicals shall be appropriately labeled using standard hazard placards or stickers and shall be labeled to identify contents as referenced by the MSDS. 1.3.4. Equipment Design. Contractor shall evaluate IWT equipment "design" submittals/proposals and provide guidance/recommendations to VA. 1.3.5. Contractor Employees 1.3.5.1. The contractor shall provide a primary and alternate person to represent the contractor for implementation and application of various boilers, cooling tower and chilled water treatment programs on Site. The contract employee shall be formally school trained or certified, to the extent to have a functional understanding of all aspects of water testing and treatment, be thoroughly familiar with testing, and treatment chemicals, test apparatus, and treatment equipment necessary to prevent scale and corrosion in the systems and equipment of the Energy Plant, and Medical Center. The contractor shall provide a primary person to provide technical advice in regards to the circumstances at hand. A designated alternate(s), shall act for the contractor when the Primary is unavailable. The designation of the Primary and alternate person shall be submitted in writing to the Contracting Officer (CO) prior to contract performance. The contractor shall provide telephone numbers for the primary and alternate for after normal duty hours. 1.3.5.2. The contractor shall respond to emergency service calls (during normal duty hours which are 0730 - 1600 HRS, Monday through Friday) within two (2) hours from the time of oral notification of a problem. After normal duty hours (1601 - 0729) and Saturday and Sunday, the contractor personnel shall meet within four (4) hours from the time of notification, to meet with the government. 1.3.5.3. The contractor shall furnish an identifying badge, which shall include as a minimum, the person's name, name of the contractor. Each employee shall wear the badge on the outer clothing and the badge shall be visible at all times. 1.3.5.4 The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. 1.3.5.5. The contractor shall be able to perform inspections through an elliptical opening of 11x15 inches. 1.3.6.WORK HOURS 1.3.6.1. Normal Hours. The contractor shall perform the services required under this contract during the following hours: 0730-1600 HRS, Monday through Friday. The contractor may work, with prior approval of the Contracting Officer's representative, extended hours to ensure timely completion of work at no additional cost to the government. 1.3.6.2. Emergency Services. The contractor shall provide services to support emergency situations for the water treatment facilities 24/7. 1.3.6.3. Seasons. The heating season (Winter) is from 1 October to 31 May and the cooling season (Summer) is from 1 June to 30 September. The actual dates are sited on temperature. If changes in dates occur, the government will notify the contractor. 1.3.7. RECOGNIZED HOLIDAYS Except for emergencies, the contractor is not required to provide service on the following government-observed holidays: New Year's DayJanuary 1st Martin Luther King's Birthday3rd Monday in January President's Day3rd Monday in February Memorial DayLast Monday in May Independence DayJuly 4th Labor Day1st Monday in September Columbus Day2nd Monday in October Veteran's DayNovember 11th Thanksgiving Day4th Thursday in November Christmas DayDecember 25th 1.3.7.1. When a holiday falls on a Saturday, the preceding Friday shall be considered a holiday. When a holiday falls on a Sunday, the following Monday shall be observed. If a task, falls on one of the above listed holidays, the contractor shall perform said task on the next workday immediately following the holiday. 1.3.8. SITE CLOSURE 1.3.8.1. In the event the government determines it necessary to close the site due to adverse weather, a site or local disaster, security problems or other events, the contractor shall not receive any form of notification. The contractor shall notify all employees. 1.3.9. CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES DURING CRISIS. 1.3.9.1. All services to be performed under the contract have been determined to be non-essential for performance during crisis. Contractor shall support an activation, exercise of contingency plans outside the normal duty hours, or crisis. The site could be closed because of security problems or other events. Should one of these situations occur, The Contracting Office would determine which services are required during the crisis. 1.3.10. FIRE PREVENTION 1.3.10.1. The contractor shall comply with all requirements of the National Fire Codes. 1.3.10.2. The contractor shall not weld or use any flame apparatus without obtaining clearance from the VA. The contractor shall notify the VA 24 hours in advance of the intended use of any flame apparatus. The contractor shall, when using flame apparatus, provide fire protection devices, such as non-combustible coverings and fire extinguishers and take other precautions, as directed by the VA. 1.3.11. DAILY CLEAN UP 1.3.11.1. The contractor shall keep the storage and work areas clean of all debris on a daily basis or more often as required. All empty containers and drums shall be removed from the points-of-use or IP by the contractor. All spill containers shall be kept clean. 1.3.12. ENVIRONMENTAL PROTECTION 1.3.12.1. Contractor is responsible to follow requirements in Section 01 02 20 (General Environmental Protection Requirements). 1.3.12.1.1. The following Submittals from Section 01 02 20 are required: 1.3.12.1.2. Item A. Written identification of contractor's environmental coordinator and alternate, and phone numbers. See part 3.01, Contractors Environmental Coordinator, paragraph B. This is required within 5 days of the award of contract. 1.3.12.1.3. Item I. Site Specific Spill Plan. See part 3.08, Spill Prevention, Control, and Reporting, paragraph A. This is required within 5 days of the award of contract and to be reviewed annually. 1.3.12.1.4. Item K. A current Resource Conservation and Recovery Act (RCRA) training certificate for employee handling hazardous waste site. See part 3.10, Hazardous Waste Management paragraph B. 1.3.12.1.5. If at any time the scope of work changes, the contractor must follow the requirements under the required submittal that is applicable. 1.3.13. SECURITY 1.3.13.1. Emergency phone number is 911. 1.3.13.2. VA Police Dispatch phone number is 702-791-9000 Ext 13333 1.3.13.3. Energy Plant outside line is 702-643-0907 ? II.SERVICES SUMMARY. Performance ObjectivePWS ParaPerformance ThresholdMethods of AssessmentRemedy SS #1 - Water Treatment. Water in cooling towers and heating systems maintain the proper chemistry for operations1.1. Water is properly treated 98% of the time.PeriodicRE-PERFORMANCE SS #2 - Provide Boiler Water Treatment Reports. Supply accurate reports.1.2. No more than 2 errors per month.100%RE-PERFORMANCE SS #3 - Provide Domestic Water sampling Reports. Reports are submitted on time.1.2. No more than 1 errors per month.100%RE-PERFORMANCE within two days *The procedures set forth in the Inspection of Services Clause will be used to remedy all deficiencies. The re-performance times will be sited upon sensitivity of the issue. ? III.GOVERNMENT FURNISHED PROPERTY AND SERVICES. 3.1. GENERAL. 3.1.1 The government will provide, without cost, the facilities, equipment, materials, and/or services listed below. 3.1.2.PROPERTY. 3.1.2.1. Storage Facilities. The government will provide storage for equipment and materials not to exceed a thirty (30) day supply. The government will not be responsible for the protection or loss of any equipment and materials. The contractor shall obtain approval from before storing equipment or chemicals. 3.2. UTILITIES. 3.2.1.Contractor must provide written request prior to use of government utilities. This written request must be approved by the COR before the contractor uses any Government utilities. 3.3. PHYSICAL SECURITY. The contractor shall safeguard all government property provided for contractor's use. At the end of each work period, all government facilities, equipment and materials shall be secured. The contractor shall conform to all local regulations, for safeguarding the government furnished facility and material contained therein. 3.3.1. Key Control. The contractor shall establish and implement accountability methods of ensuring all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued to them by the government. 3.3.2. The contractor shall report, the same day, upon loss to the COR occurrences of a lost or duplicated key to the office that issued the key. 3.3.3. Lost Keys. In the event keys, other than master keys, are lost or duplicated, the contractor shall contact, the same day, C.O., regarding rekey or replace the affected lock or locks without cost to the government. The government has the option to replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the contractor. 3.3.4. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in work in those areas. 3.4 PROTECTION OF GOVERNMENT PROPERTY AND PERSONNEL 3.4.1. The contractor shall accomplish the work in accordance with the provisions of Federal, State, American Standard Safety Code for Building Construction, American Standard Association, applicable parts of, Site Safety and Fire Prevention regulations and instructions. The COR shall assist in matters of safety to ensure compliance with all contract safety requirements. 3.4.2. Damages of any nature caused by contractor shall be repaired or replaced by the contractor at no expense to the Government. If the contractor does not satisfactorily repair or replace the damaged property, the Government reserves the right to make the necessary corrections. The contractor shall reimburse the Government for consequential damages and for all materials and labor expended for the corrections. 3.4.3. The contractor shall furnish, and place, barricades to maintain traffic. All access drives and doors shall be clear at all times. ? Appendix A TECHNICAL DEFINITIONS. Tests. Regular on-site system sampling conducted during each service visit. Surveys. A detailed inspection or review. Scale. A hard coating or layer of chemical materials on internal surfaces of cooling tower systems or boiler pressure parts. Metallurgical Analysis. Testing that determines the cause of metal deterioration in cooling tower systems or boiler pressure parts. Langelier Saturation Index (LSI). A scale that determines whether cooling water is corrosive or scale forming. Useful range is from -3.00 to 3.00. Welch-Allyn fiber optic inspection. A high-level inspection system that examines tube bundles in great detail to determine if gross deficiencies in water treatment exist. High Temperature Hot Water (HTHW). Heating system water that is generally circulated at temperatures from 320 to 440 degrees. Condensate. Condensed water resulting from the removal latent heat from steam. Deaerator Oxygen Analysis. A study to determine the oxygen removal efficiency of the deaerator. The collected data assists in predicting the potential for oxygen related problems in the feedwater and boiler system(s). Embrittlement Analysis. A study of the embrittling characteristics of the boiler water. Controlled Limits. Operating parameters (boundaries) Elution Studies on Ion Exchange Equipment. A series of tests conducted on the softeners, dealkalizers or demineralizers to determine the efficiency of the regeneration cycle. The collected data is evaluated by drawing an elution curve. The information reveals the regenerate concentrations at all stages of the cycle. Steam Purity Analysis. A study monitoring the quality of the steam being produced to determine the steam purity. Corrosion Studies on Feedwater/Condensate Systems. A study to determine the corrosion rates of the pre-boiler systems. The collected data provides information relating to the corrosion protection provided by the chemical treatment program. Quantitative Deposit Analysis. A study to determine the composition of a deposit. Resin Analysis. A study generally performed to determine the efficiency of zeolite resin in water. ? Appendix B Cooling tower tonnage, Building 2 Building NumberCapacity in Approx TonsSidestream FiltersAcid or Softwater Blend Tower TreatmentOperation 26,000N/AAcid or Softwater BlendYear Round HVAC MAIN COOLING TOWER OPEN LOOP The water treatment program shall include all cooling tower systems and all water pre-treatment equipment. The water treatment program shall include all chemical products, equipment, tools, supervision, professional consulting services, and any additional items necessary to perform the services as specified in the SOW. The cooling towers consist of five cells. The water treatment program shall provide control and remote monitoring capability for the following: Controller capable of the following features: Monitor system conductivity Monitor system pH Monitor system ORP, Oxygen Retention Potential Flow switch Chemical levels in chemical feed tanks/containers Monitor makeup water use (via contacting head water meter) Monitor blow down water use (via contacting head water meter) Receive 4-20mA inputs and provide direct control of system parameters based on input signals. Provide data logging features, with download capability to a PC via Ethernet or wireless network "Real-Time" monitoring of scale/corrosion inhibitor levels in the cooling tower systems whenever they are running. "Real-Time" monitor for both planktonic (free-flowing) and sessile (attached) microbiological activity in re-circulating cooling water systems. Multiple controller inputs Multiple controller outputs Online corrosion monitors to log corrosion data "Real-Time" so that immediate chemistry changes can be made. ? Appendix C Building 2 Systems, and Equipment Boilers: Three natural gas fired, 25,000 pound per hour, fire tube, 100 PSIG Domestic Water : 3 sodium zeolite softeners. 1 Chlorine Injection Softener. 3 charcoal bed filters. Condensate Return: One condensate receiver Deaerators: One 20,000 pound per hour, spray and tray type Feedwater Pumps: Three electric driven pumps Boiler Chemicals Currently Used: Sodium Bisulfite Sodium Sulfate Cyclohexylamine Diethylethanolamine Morpholine Potassuim Bisulfite Cobalt Sulfate Methanol Sodium Hydroxide Glutaraldehyde Alkaline Liquid Bromine Water Filter System: The carbon filter based system produces 150 gallons of water per minute at 3-5 microns nominal filtration. The system uses a triple tank with all tanks in parallel with staggered backwash, and is located in building two. System shall be monitored, tested, and the water sampled to insure proper operation in accordance with manufacturers recommendations. All consumable products and supplies for this system shall be monitored, supplied, delivered and installed by the vendor. DOMESTIC WATER TREATMENT (CHLORINE DIOXIDE INJECTION SYSTEM) The domestic water treatment shall utilize the existing Chlorine Dioxide injection system installed in building two. All consumable products and supplies for this system shall be monitored, supplied, delivered and installed by the Contractor. The water treatment program shall provide control and remote monitoring capability for the following: Controller capable of the following features: Monitor system conductivity Monitor system pH Chemical levels in chemical feed tanks/containers Receive 4-20mA inputs and provide direct control of system parameters based on input signals. Provide data logging features, with download capability to a PC via Ethernet or wireless network "Real-Time" monitoring of chlorine levels. Online data "Real-Time" so that immediate chemistry changes can be made. Maintain a space electro-chemical cassette onsite. Supply water softener salt as needed. HVAC HOT WATER SYSTEM (Closed Loop) Hot water system for heating and reheat of HVAC systems. Water is continuously circulated in an closed loop through heat exchangers to maintained temperature setpoint. Building 2, Boiler room, one loop. System must be closely sampled, and monitored. Water treatment shall be on an as needed basis to control any corrosion. ? Appendix D Building 1, 5 & 6 Systems and Equipment 1. POTABLE HOT WATER SYSTEM (Open Loop) Hot water system for showers, sinks, and other domestic water uses. System is continuously circulated in an open loop through heat exchangers to maintained temperature set point. Building 1, Five Loops: D&T Basement; Room BD-423 D&T Basement-Kitchen; BD-423, Ambulatory Basement; BB-208, Admin Basement; BD-160, MH Basement; BE-101. Building 5, one loop, basement. Building 6, one loop, room to be determined in basement (currently under construction). Systems must be closely monitored and sampled for waterborne pathogens. Water treatment shall be on an as needed basis to control any pathogens or bacterial growth. HVAC HOT WATER SYSTEM (Closed Loop) Hot water system for heating and reheat of HVAC systems. Water is continuously circulated in an closed loop through heat exchangers to maintained temperature set point. Building 1, Five Loops: D&T Basement; Room BD-423 D&T Basement-Kitchen; BD-423, Ambulatory Basement; BB-208, Admin Basement; BD-160, MH Basement; BE-101. Building 5, one loop, basement. Building 6, one loop, room to be determined (currently under construction). Systems must be closely sampled, and treated. Water treatment shall be on an as needed basis to control any corrosion. REFRIGERANT CONDENSER WATER SYSTEM (Closed Loop) Chilled water system for cooling the condenser water for freezers, and refrigerators. Water is continuously circulated in an closed loop through heat exchangers to maintained temperature set point. Building 1, Fourth floor. System must be closely sampled, and treated. Water treatment shall be on an as needed basis to control any corrosion. HVAC ENERGY RECOVERY SYSTEM (GLYCOL LOOP, 30%) The glycol and water run-around coil system is an energy recovery system for the HVAC air handling units located in Building 1, on the fourth floor and the roof. All of the individual water systems are combined into a single fill and chemical addition location. System shall be monitored, tested, and the water sampled to insure proper operation in accordance with manufacturers recommendations. All consumable products and supplies for this system shall be monitored, supplied, delivered and installed by the vendor. ? Appendix E Chilled Water System BUILDINGSYSTEMOperationFrequencySide Filter 2Chilled Water, Closed Loop Five 1300 ton chillersYear-roundMonthlyYes ? Appendix F Leased Facility Locations The leased sites will be sample and monitor only. No water treatment will be performed. NW Primary Care Clinic - 3968 North Rancho Drive, Las Vegas, NV 89130. Phone (702) 791-9020 NE Primary Care Clinic - 4461 East Charleston Blvd, Las Vegas, NV 89104. Phone (702) 791-9050 SW Primary Care Clinic - 7275 South Buffalo Drive, Las Vegas, NV 89113. Phone (702) 791-9040 SE Primary Care Clinic - 1020 South Boulder Highway, Henderson, NV 89015. Phone (702) 791-9030 North Clinic - 916 West Owens Ave, North Las Vegas, NV 89106. Phone (702) 791-9077 Veterans Recovery Center - 3525 West Cheyenne Ave, North Las Vegas, NV 89032. Phone (702) 791-9060 Pahrump Clinic - 2100 East Calvada Blvd, Pahrump, NV 89048. Phone (775) 727-7573 ? Appendix G Price Per Test - To be utilized for any additions or subtractions in future testing requirements. Chlorine residual, Free/Total; DPD Colorimeter USEPA (Hatch Field Test)$____________ Pathogen/Bacterial; Total Coliform/E Coli, IDEXX Colilert$____________ Legionella; ISO 11731, See section 1.2.3.1.1.11.$____________ Conductivity; Conductivity Meter $____________ PH; PH Meter$_______ _____ Hardness; Drop Test, Titration$_ __________ Water Temperature (Hot & Cold), Contact Thermometer$____________ Chlorine Dioxide, Total; DPD Colorimeter USEPA (Hatch Field Test)$ _________
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