SOLICITATION NOTICE
D -- Concordance Software Subscription Licenses - RFQ0119-14 - Brand Name Justification (redacted)
- Notice Date
- 2/21/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Equal Employment Opportunity Commission, Office of the Chief Financial Officer, Acquisition Services Division, 131 M Street, NE, 6th Floor, Washington, District of Columbia, 20507, United States
- ZIP Code
- 20507
- Solicitation Number
- RFQ0119-14
- Archive Date
- 3/11/2014
- Point of Contact
- Doreen P Starkes, Phone: (202) 663-4240
- E-Mail Address
-
doreen.starkes@eeoc.gov
(doreen.starkes@eeoc.gov)
- Small Business Set-Aside
- N/A
- Description
- A redacted Justification and Approval (J&A) is attached in accordance with FAR Subpart 13.5. Brand Name Justification attached. This is a combined synopsis/solicitation for a Brand Name requirement for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12, Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Contracting Officer is utilizing policies and procedures prescribed in Part 12, Acquisition of Commercial Items, and Part 13.5 Test Program for Certain Commercial Items. Solicitation Number RFQ0119-14 is being issued as a Request for Quotation (RFQ) and should be referenced on all correspondence. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-72, effective on January 1, 2014. This solicitation is considered an unrestricted procurement The NAICS code is 541519. The small business size standard is $25.5 million dollars. DESCRIPTION OF REQUIREMENT: The EEOC, Acquisition Services Division is requesting quotes on a brand name specific basis for the purchase of Concordance Discovery Management Software (Concordance and Concordance Image by LexisNexis Corporation) is the software product (brand name/or model) that is acceptable, no substitutions. This would be deemed a brand name requirement and can be competed amongst vendors that carry this specific product. The required software must integrate fully and seamlessly with the other products used by the agency for litigation e-discovery and pre-discovery namely LAW (document conversion software), CaseMap (case development tool), and EEOC's Document Management System (DMS). The requested software is essential in completing the complement of tools for e-discovery and litigation document by providing document identification, tagging, and relevance in a collaborative environment (Concordance) and commenting and redaction of confidential material on image files (Concordance Image). The Brand Name Justification for the above required services is attached. SCHEDULE OF SUPPLIES/SERVICES. Base Period - CLIN 0001: Concordance License WN0028528 Renewal CN for 30 Users - (Qty of 12 months) at _______ per License; CLIN 0002: ON0029036 Renewal CN Image for 30 Users (Qty of 12 months) at _______ per License; CLIN 0003: WN0028693 Renewal CN for 20 Users (Qty of 12 months) at _______ per License; CLIN 0004: ON0029199 Renewal CN Image for 20 Users (Qty of 12 months) at _______ per License; CLIN 0005: WN0029563 Renewal CN for 10 Users (Qty of 12 months) at _______ per License; and, CLIN 0006: ON0030141 Renewal CN Image for 10 Users - (Qty of 12 months) at _______ per License. TOTAL PRICE TO GOVERNMENT: _________ (CLINs 0001 thru 0010). PERIOD OF PERFORMANCE. The period of performance will be 12 months plus four one-year options from the date of award, not-to-exceed a total of 60 months. The estimated award date is March 21, 2014. PLACE OF PERFORMANCE: EEOC Headquarters, Washington, D.C. CLIN 7 - Option Year 1* (Qty of 12 months) at _______ CLIN 8 - Option Year 2* (Qty of 12 months) at _______ CLIN 9 - Option Year 3* (Qty of 12 months) at _______ CLIN 10 - Option Year 4* (Qty of 12 months) at _______ *For all options - use Base Period CLINs 1 thru 6 using the option year quantity provided of 12 months. SUBMISSION OF QUOTATION. The quoter shall submit their quotation in two volumes. The quoter shall include the following with their quote: Part I: The quoter shall provide a price and description of all CLINs (0001 thru 0010) with the total price (base and all options). Part II: The name, title, telephone number, fax number and email address of the point of contact. Part III: The nine digit DUNS and Commercial and Government Entity (CAGE) code with their quote. The Equal Employment Opportunity Commission (EEOC) requires all contractors who provide goods/services to the EEOC to be actively registered in the System for Award Management (SAM) located at www.sam.gov to receive contract award or payments. The Government intends to award a single firm fixed-price contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other price related factors considered. Quotes must be firm-fixed priced and include all quantities listed above on an all or none basis. BASIS FOR AWARD: Award will be made based on best value using the lowest price technically acceptable (LPTA) evaluation approach. EVALUATION FACTORS FOR AWARD. The evaluation of quotations shall be on GO or No-Go basis and will occur in two sequential stages: Technical evaluation determines whether quotations are technically acceptable or unacceptable, followed by a price evaluation. GO: To be technically acceptable, all of the technical requirements as specified in this solicitation are met by the quoter. The technical capability factors are as follows: (1) Authorized Lexis Nexis Reseller: the quoter must provide evidence that it is an authorized Lexis Nexis software reseller. The vendor must provide a Corporate line card that clearly states this information. For verification, the vendor must provide a website where the information is available. The authorized reseller must be able to provide all of the technical requirements that are specified in the RFQ. (2) Time and Delivery: The vendor must provide a written statement with their quote indicating that the vendor can meet the delivery requirements and provide services for the entire period of performance. (3)Experience on Similar Contracts: The quoter must provide evidence that it has successfully performed a minimum of three (3) contracts for the same or similar services within the past two (2) years to include contract type, contract number, contract value, point of contact name and telephone number, and the type of service provided. NO-GO: An unacceptable quote contains one or more deficiencies. The quote fails to meet specified technical requirements of this RFQ and not all of the technical requirements are met by the quoter. If the quoter is other than the manufacturer, then documentation must be provided showing that the quoter is authorized to resell the and Lexis Nexis and Lexis Nexis product. Once the quotes have been determined technically acceptable, award will be based on lowest price inclusive of the base period and all option years. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). An option is not to be exercised at the time of contract award. A firm fixed-price contract is contemplated. Please include a detailed breakdown sheet of the price per license type for each year. All responsible sources may submit a quotation which will be considered by the EEOC. Interested quoters must submit questions regarding this solicitation via email to the Contracting Officer, Doreen Starkes, attn: doreen.starkes@eeoc.gov, not later than February 25, 2014 at 2:00 p.m. (Washington, DC local time). No telephone inquiries will be accepted. The closing date for receipt of responses (quotations) to this solicitation is February 27, 2014 at 11:00 a.m. (Washington, DC local time). Quoters shall e-mail responses to the attention of the Contracting Officer, Doreen Starkes, at: Doreen.starkes@eeoc.gov. The Government will not be responsible for any cost accrued by interested quoters in response to this solicitation. It is anticipated that award from this solicitation will occur on or around March 21, 2014. Interested quoters are responsible for ensuring that their submitted quote has been received and is legible. PROVISIONS AND CLAUSES. The following Federal Acquisition Regulation (FAR) provisions and/or clauses apply to this acquisition: FAR Provisions: FAR 52.212-1 Instructions to Offerors Commercial Items; FAR 52.212-3 Offeror Representations and Certifications Commercial Items; 52.217-5, Evaluation of Options; and, 52.204-7, System for Award Management. The quoter shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial items with their quote. FAR Clauses: FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items: 52.203-6 Restrictions on Subcontractor Sales to the Government (Alternate I); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52,222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Veterans; 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. ; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.222-50, Combating Trafficking in Persons; 52.225-1, Buy American Act--Supplies; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer-System For Award Management; 52.233-3, Protest After Award; 52.239-1, Privacy or Security Safeguards; and, 52.233-4, Applicable Law for Breach of Contract Claim; are incorporated by reference. The following FAR Clauses are incorporated in full text: 52.217-8, Option to Extend Services, The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires; and, 52.217-9, Option to Extend the Term of the Contract, (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. To obtain any of the above provision and clauses in full text, please visit www.acquisition.gov/far. Method of payment: Electronic Funds Transfer (EFT).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EEOC/OCFOAS/PMD/RFQ0119-14/listing.html)
- Place of Performance
- Address: Equal Employment Opportunity Commission, Office of Information Technology (OIT), 131 M Street, N.E., Washington, District of Columbia, 20507, United States
- Zip Code: 20507
- Zip Code: 20507
- Record
- SN03293461-W 20140223/140221234420-ca2e317430ebe6c0fd025dd250589739 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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