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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 26, 2014 FBO #4477
DOCUMENT

Q -- RICHMOND RETINAL -SOURCES SOUGHT - Attachment

Notice Date

2/24/2014
 

Notice Type

Attachment
 

NAICS

621320 — Offices of Optometrists
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
 

ZIP Code

23667
 

Solicitation Number

VA24614I0444
 

Response Due

3/15/2014
 

Archive Date

3/20/2014
 

Point of Contact

SHARON BRENNER
 

Small Business Set-Aside

Total Small Business
 

Description

The Department of Veterans Affairs Medical Center, VISN 6 Network Contracting Office (NCO), on behalf of Veterans Affairs Medical Center Richmond, is conducting market research to determine small business, small disadvantaged business, 8(a), Service Disabled Veteran Owned Small Business (SDVOSB), Woman Owned Small Business or HUBZone's interest for providing retinal services. The North American Industry Classification System (NAICS) Code for this acquisition is 621320 Size Standard: $7M and Product Service Cods is Q511. THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. The Government will not pay for any information solicited. Interested parties should submit with their response the following information: 1.Company name and DUN # 2.POC information 3.Business size and socio-economic classification (for example SDVOSB, Woman-owned) 4.Is this item available on FSS Schedule? If so, provide contract #. Please email this information to Sharon.Brenner@va.gov no later than 15 March 2014. Phone inquiries will not be accepted. Services being considered are estimated to include but not limited to: "25 Full Time Employee board certified Opthalmology Physicians -estimated 520 hours per year QUALIFICATIONS: The qualifications of such personnel shall be Board certified Ophthalmology Subspecialists licensed by Virginia -a State, Territory, or commonwealth of the United States or the District of Columbia. All licenses held by the personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review and approval by the Chief of Staff and Surgical Service Chief. Personnel shall be technically proficient in the skills necessary to fulfill the government's requirements, including the ability to speak, understand, read and write English fluently. Continuing Medical Education/ Certified Education Units Requirements The Contractor will meet all VA educational requirements. All mandatory courses must be completed by each contractor by September 30th of each fiscal year or as mandated by the Education Service, Quality Management or Chief of Surgery. Contractor will provide the Chief of Surgery's secretary will copies of current CMEs at the end of each calendar quarter. Contractor will also provide copies of any conferences attended each quarter. These documents are required for both privileging and re privileging. Failure to provide will result in loss of privileges. Contract Providers will maintain CME and review pertinent journals, books and publications. Health care providers registered or certified by national/medical associations shall continue to meet the minimum standards for CME to remain current. CME hours shall be reported to the credentials office for tracking by the Chief of Medical Staff. Periodic CME may be conducted at the RVAMC and will be available, at no cost, should the health care provider desire to attend. Attendance will be at the discretion of the Service Chief, the Chief of Staff or designee. The following documents are available electronically that describe the credentialing process: VHA Handbook 1100.17 National Practitioner Data Bank Reports - http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1120 VHA Handbook 1100.18 Reporting And Responding To State Licensing Boards - http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1364 VHA Handbook 1100.19 Credentialing and Privileging - http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1806 WORK HOURS: The services covered by this contract shall be furnished by the contractor as defined herein. The contractor will not be required, except in emergency, to furnish such services on a national holiday or during off-duty hours. The following terms have the following meanings: Business Hours: On duty days the contracted Ophthalmologist shall be on site no later than 8 a.m. to facilitate an efficient start of the academic and clinic service day. The clinic service day will never end until the last patient is seen. Ophthalmology Clinic hours are Monday - Friday from 8:00am - 6:00pm. The Retina Clinic operates one day per week. FTEE: It is expected that the individual work schedule of a.25 FTEE contractor will consist, as a minimum, of 10 hours per week, 520 hours per year. Coverage: The contractor is required to provide coverage for all scheduled clinics. Contractor must obtain prior approval in order to cancel clinics. Requests for alternative clinic scheduling or cancellations must be submitted within the timeframe established by mutual agreement. Patients must be seen by the provider in a timely manner in accordance with the clinic wait times established by the Medical Center. Contract Provider to communicate with a designated person at least monthly about any obstacles to meeting this performance measure. No clinics will be cancelled without the prior authorization No clinics or surgical procedures will be cancelled for lack of contractor presence or resident coverage. CLINICAL TASKS "Surgical: The contractor shall provide surgical procedures as required. All preoperative evaluations including diagnostic studies and postoperative evaluations will be performed at the Richmond VA Medical Center. Payment for these services provided elsewhere will be denied. "Clinical: provide direct hands-on patient care as indicated to eligible patients, perform/supervise laser therapy and other retinal procedures and evaluate fluorescein angiogram. "Provide direct hands-on patient care. "Perform triage, assessments, and re-assessment of patients throughout the patient visits. "Order diagnostic tests as appropriate. "Perform procedures as identified in 5.2.8 and all other responsibilities as defined in this Performance Work Statement. "Ensure documentation of medical assessments and observations are documented accurately on the progress note and in appropriate electronic medical record (CPRS) systems. Patient progress notes must be written in the CPRS system within 24-hours. Quality: Patient progress notes will meet RVAMC requirements. "Use RVAMC computer software/program (CPRS) for entering and signing of medical orders such as laboratory studies, radiological studies, etc "Be responsible for fully meeting their professional commitments to RVAMC and meeting all VA clinical performance measures. "Clinical Procedures include, but not limited to, the following: "Office Consultation, New Patient, E&M Level 4 "Office Consultation, f/u "Intravitreal injection of a pharmacologic agent (separate procedure) "Severing of vitreous strands, vitreous face adhesions, sheets, membranes or opacities, laser surgery (one or more stages) "Repair of retinal detachment; by injection of air or other gas (eg, pneumatic retinopexy) "Prophylaxis of retinal detachment (eg retinal break, lattice degeneration) without drainage, one or more sessions; cryotherapy, diathermy "Prophylaxis of retinal detachment (eg retinal break, lattice degeneration) without drainage, one or more sessions; photocoagulation (laser or Xenon arc) "Destruction of localized lesion of retina (eg macular edema, tumors), one or more sessions; cryotherapy, diathermy "Destruction of localized lesion of retina (eg macular edema, tumors), one or more sessions; photocoagulation "Destruction of localized lesion of retina (eg macular edema, tumors), one or more sessions; by implantation of source (includes removal of source) "Destruction of localized lesion of choroid (eg choroidal neovascularization); photocoagulation (eg laser), one or more session "Destruction of extensive or progressive retinopathy (eg diabetic retinopathy), one or more sessions; cryotherapy, diathermy "Photocoagulation (laser or xenon arc) "Unlisted Procedure, posterior segment "Emergency: The contractor will be available for phone consultations at all times with VA residents or staff physicians. The contractor will not be compensated for "on call" status. "Practices within guidelines established by Federal, State, Department of Veterans Affairs, the VAMC Medical Director (or designee), Chief of Staff and Service Chief. "Contract Provider will maintain familiarity and comply with hospital antiseptic policies and procedures, ensuring the use of antiseptic methods of all in-clinic procedures. "Contract Provider will maintain familiarity and comply with all operating room policies and procedures. "Contract Provider will ensure a safe work environment and safe work habits. "Contract Provider will maintain familiarity and comply with all Federal, State, Department of Veterans Affairs, RVAMC Richmond, VA, and departmental regulation and requirements. MANAGERIAL AND ADMINISTRATIVE TASKS Resident Supervision/Teaching: According to the guidelines dictated by the Residency Review Committee (LCGME), the physician performing the services of the contract will be directing residents fifty (50) percent of the time. Provide for an academic environment conducive to training and assist in the professional development of medical residents rotating through Surgery Service. Perform any administrative duties relative to documentation of resident training, as required and directed by the VA Chief of Staff or designated representative. Ensure on-site resident supervision in accordance with the national VHA Handbook 1400.1, Resident Supervision, dated July 27, 2005. http://www1.va.gov/optometry/docs/ressupervision14001hk705.pdf Provide technical direction to and oversight of residents/fellows consistent with current accreditation guidelines, clinical research, protocol development, data management of protocols, quality assurance conferences and meetings, and affiliate /VA staff meetings. Documentation of supervision must be entered into the medical record by the Attending or reflected within the resident progress note. The contractor will be responsible for the professional direction of the retinal clinic Contractor attending will be available for peer reviews if necessary. OTHER ADMINISTRATIVE TASKS Contract Personnel will attend service staff meetings as required by Chief/Ophthalmology. Contract Personnel will participate in service and RVAMC quality improvement programs and activities relating to Ophthalmology and/or Surgery Service as required by Chief/Ophthalmology. The COTR shall coordinate with the contract provider regarding performance of this requirement. QUALITY ASSURANCE AND QUALITY IMPROVEMENT: Contract personnel shall participate in Quality Improvement, and Performance Improvement activities with staff as required by The Joint Commission or equivalent standards, and directed by Service Chief. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment), in accordance with Federal Acquisition Regulation (FAR) 37.401(b). Contract personnel shall be subject to Quality Management measures, such as patient satisfaction surveys, timely completion of medical records, and Peer Reviews. Contractor shall provide to the RVAMC evidence of Quality Improvement activities as required by The Joint Commission, including patient satisfaction indicators. Reports shall be submitted to the RVAMC at least quarterly. The Contractor will maintain a record of patient complaints, including problem resolution and all Quality Improvement activities, in a retrievable file, and shall be furnished to the RVAMC upon request. Contracted staff assigned to the RVAMC shall participate in Quality Improvement activities with RVAMC staff. Contractor quality will also be evaluated through a review of cases performed, complicate rate, case cancellations and weekly Morbidity & Mortality (M&Ms) meetings where any contractor complications will be reviewed by peers. Findings of these reviews are kept in the minutes of the meetings on a weekly basis. Patient Satisfaction: The Contractor shall provide satisfactory customer service in conducting Ophthalmology services. Patient complaints about the quality of care are reported to the RVAMC Patient Advocate, the COTR, and the Contractor. All VISN 6 (service) patients will be treated professionally and courteously. All patient complaints will be reported immediately (within 24 hours) and resolved within 7 days. Contract Provider(s) have been familiarized with the process outlined in patient rights. Any patient satisfaction issues against the contractor will be documented through the P.A.T.'s program and reviewed by surgical management. Patient Safety: Contractor will ensure that patient safety incidents will be reported using Patient Safety Report. All incidents will be reported immediately (within 24 hours.) The Contracting Officer's Technical Representatives (COTRs) are identified as the Administrative Officer for Surgical Service and Quality Management. Monitoring of contractors time shall be demonstrated through sign in/ sign out sheets. The contractor shall be required to sign an attendance log upon reporting to work and departing from work. The COTR shall be the VA official responsible for verifying contract compliance. After contract award, any incidents of contractor noncompliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. The COTR will be responsible for monitoring the contractor's performance to ensure all specifications and requirements are fulfilled. Quality Improvement data that will be collected for ongoing monitoring includes but is not limited to: statistics for consults, follow-ups, re-evaluations, overdue unsigned notes, pharmacy, lab and radiology costs, complaints from patient/family/staff, complaints related to professionalism, and adherence to National Patient Safety Goals. This data is reported quarterly to the Medical Executive Board and Clinical Performance Committee. A record-keeping system of procedures will be maintained through the use of the VA-based DHCP hospital computer system. These procedures used by the COTR must be able to demonstrate through time and attendance logs, minutes of meetings, or other appropriate records that services called for in the contract have been received. The COTR will review this computer data monthly when invoices are received and certify all invoices for payment. He/she will accomplish this through a coordinated effort with the VA Medical Service requesting services under this agreement. Any evidence of the Contractor's non-compliance as evidenced by the monitoring procedures shall be forwarded immediately to the Contracting Officer. COTR will also use time and attendance sheets, procedure reports, minutes of meetings, or other appropriate records. The COTR will review and certify monthly invoices for payment. If in the event the Contractor fails to provide the services in this contract, payments will be adjusted to compensate the Government for the difference. A Quality Assurance Surveillance Plan shall be considered a part of this contract. The COTR shall furnish a statement in writing to the Contracting Officer at close out of the contract to include a summary of Contractor actions and a statement that all requirements of the contract were fulfilled as agreed. A summary evaluation of Contractor performance, based upon the compliance of contract requirements as evidenced in the monitoring procedures shall be forwarded by the monitoring official to the contracting Officer prior to exercising any options to extend the contract. The COTR shall use the following surveillance methods listed to monitor contractor performance: Periodic Sampling: A sample is only taken when a problem/deficiency is suspected. Sample results and identified non-compliance is applicable only for the specific work inspected. Compliance with medical record completion and other requirements (Performance Objectives) of the contract shall be monitored by the COTR utilizing the VA Quality Management and Health Information Management Systems.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24614I0444/listing.html)
 

Document(s)

Attachment
 

File Name: VA246-14-I-0444 VA246-14-I-0444.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1220196&FileName=VA246-14-I-0444-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1220196&FileName=VA246-14-I-0444-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: RICHMOND VAMC;1201 BROAD ROCK BLVD;RICHMOND, VA

Zip Code: 23249
 

Record

SN03295577-W 20140226/140224235005-f1ed2e872e830f81ea996ab9625e8365 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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