FBODaily.com | FedBizOpps: SRCSGT | R | Deployed and On-site Analystical Support

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 28, 2014 FBO #4479
SOURCES SOUGHT

R -- Deployed and On-site Analystical Support

Notice Date: 2/26/2014
Notice Type: Sources Sought
NAICS: 541614 — Process, Physical Distribution, and Logistics Consulting Services
Contracting Office: Other Defense Agencies, JOINT IMPROVISED EXPLOSIVE DEVICE DEFEAT ORGANIZATION, Joint IED Defeat Organization, 2450 Crystal Drive, Arlington, Virginia, 22202-3887, United States
ZIP Code: 22202-3887
Solicitation Number: RFI-14-0001_J9
Archive Date: 3/26/2014
Point of Contact: Krista N. Argabright, Phone: 7036019018, Jaime C. Tudor, Phone: 7036019243
E-Mail Address: krista.argabright@jieddo.mil, Jaime.Tudor@jieddo.mil
(krista.argabright@jieddo.mil, Jaime.Tudor@jieddo.mil)
Small Business Set-Aside: N/A
Description: REQUEST FOR INFORMATION PURSUANT TO FAR 10.001 Purpose: The Joint Improvised Explosive Device Defeat Organization (JIEDDO) is conducting market research (SOURCES SOUGHT NOTICE) for a contractor who has the qualifications and experience to support JIEDDO's J9 Operational Analysis and Assessment Division in accordance with the PWS. This is not a solicitation for proposals, proposal abstracts, or quotations, and in no way obligates the Government to award a contract. The purpose of this notice is to identify sources, and in particular the potential capability of small business sources, for planning purposes. The intent will be to solicit and award a Time and Materials (T&M) contract un FAR Part 12 for one (1) base year and two (2) one (1) year option periods with a magnitude of more than $10 million and an estimated level of effort of 46 FTEs for the base year and 34 FTEs for each option year with the an additional surge of up to 6 FTEs per year to support the tasks outlines in the PWS. PART 1 - GENERAL INFORMATION 1.0 Background 1.1 In 2006, the Deputy Secretary of Defense (DEPSECDEF) established the Joint Improvised Explosive Device Defeat Organization (JIEDDO) as an official Department of Defense (DoD) organization. In 2007, the Joint IED Defeat Capability Approval and Acquisition Management Process (JCAAMP) became a DoD directive which defined the rapid acquisition process unique to JIEDDO and its ability to quickly find, test, and deliver counter-improvised explosive device(C-IED) solutions to United States (US) and Coalition Forces. This requires an in-theater presence to ensure that JIEDDO is assisting deployed troops as much as possible. 1.2 The mission of JIEDDO J9 (Operations Research/Systems Analysis [ORSA]) is to conduct operations research and systems analysis to support analysis on defeating IEDs as weapons of strategic influence. In order to meet the analysis demands of the JIEDDO J9, a non-organic analysis capability must be leveraged to perform these tasks. 2.0 Objectives and Scope 2.1 Deployed Analytic Support. The contractor shall provide operational assistance to JIEDDO in support of current operations. The scope of activities includes Technology Assessment and Integration and deployed and non-deployed ORSA Support. Deployed personnel are expected to work the lesser of eighty-four (84) hours per week or per the Theater Commander's guidance. Personnel supporting units in mission training events, readiness exercises, or pre-deployment rehearsals are expected to work up to 84 hours per week during the event. Event support requiring more than 84 hours per week will be coordinated through the appropriate channels. 2.2 On-site Analytic Support. The contractor shall also provide Geospatial and Operational Analysis to the J9 Division, JIEDDO. The work shall be performed in Arlington, Virginia and/or other Fairfax County, Virginia locations. The J9 Division provides JIEDDO leadership with an analytically derived, empirically supported basis for decisions regarding options to minimize the impact of improvised explosive devices. All descriptions address contracted advisory assistance functions that answer to government lead oversight and provide performance to meet government-determined requirements. 2.3 This is a time and materials contract with one base year and two option years. 2.4 The contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources; provide dedicated in-depth and integrated analytic, subject matter expertise and programmatic support. 3.0 References 3.1 The following documents will assist in successfully meeting the requirements of this performance work statement (PWS). 3.1.1 DoD Directive, DoDD2000.19E, subject: Joint Improvised Explosive Device Defeat Organization (JIEDDO), dated 14 February 2006. 3.1.2 JIEDDO Instruction 5000.01, subject: Joint Improvised Explosive Device Defeat Organization (JIEDDO) Capability Approval and Acquisition Management Process (JCAAMP), dated 9 November 2007. 3.1.3 Security Classification Guide for Joint Improvised Explosive Device Defeat Organization (JIEDDO), dated 14 August 2007. 3.1.4 DD 250 or Material Inspection and Receiving Report (MIRR). 4.0 Personnel 4.1 In accordance with the Comprehensive Support Services (CSS) contract, the contractor, as an independent contractor and not as an agent of the Government, shall provide the necessary resources (except for those identified as Government Furnished Property) to support these tasks. 4.2 Required key personnel are listed in Table 4. 4.3 Technology Assessment and Integration (Deployed Analytic Support). 4.3.1 In coordination JIEDDO Requirements Division and forwardly deployed units work towards the integration of C-IED initiatives outside the Contiguous United States (OCONUS). 4.3.2 Identify and define C-IED capability gaps for submission of a Joint Urgent Operational Needs Statement(s) (JUONSs). 4.3.3 Support Operational Assessments (OAs) for C-IED systems in theater. While the Government may release these assessments to other agencies, contractors shall develop them for internal use only. 4.3.4 Produce intelligence products on key findings of exploitation efforts, and coordinate focused analyses for technical questions regarding IEDs. 4.3.5 Period of Performance will start 8 August 2014 and end 7 September 2014. 4.3.6 Minimum Experience. Engineering background with one year of experience in C-IED technologies and familiarity with JIEDDO rapid acquisition process. 4.3.7 Minimum Education. Master of Science (MS) degree in a technical field or a Bachelors of Science in a technical field with three years experience. 4.3.8 Minimum Clearance. Top Secret/Special Compartmented Information (TS/SCI) ELIGIBLE. 4.4 Deployed Operations Research/Systems Analysis (ORSA) 4.4.1 Deployed ORSAs shall provide relevant and timely analytical support to JIEDDO J9 and a range of deployed units to include Regional Command, Division Support Elements, US Brigade Combat Teams, Regimental Combat Teams (RCTs), C-IED Support Teams, Special Operations, Coalition Units, Security Force Assistance and Advisory Teams (SFAATs), Provisional Reconstruction Battalions, and Global Response Forces. 4.4.2 Deployed Operations Research Analysts shall provide information to JIEDDO including information regarding the effectiveness of JIEDDO initiatives. 4.4.3 Operational support shall include, but is not limited to mining and analyzing C-IED data to identify and categorize trends as an element of supported forces. 4.4.4 Produce C-IED analytical products. 4.4.5 Produce operational trend assessments and analysis. 4.4.6 Analysis of unit operations using Operations Research techniques. 4.4.7 Facilitate reach-back analysis with the JIEDDO J9, as required. 4.4.8 Work with embedded staff, such as Human Intelligence Teams, and data collectors. 4.4.9 Assist in evaluation of deployed JIEDDO initiatives. 4.4.10 Facilitate data transfer from theater to CONUS. 4.4.11 Causality Assessment and Mitigation. 4.4.12 Produce and Geospatial Analysis. 4.4.13 Minimum Experience. Engineering background with one (1) year of experience in C-IED technologies. 4.4.14 Minimum Education. Master of Science degree in a technical field or Bachelors of Science degree in a technical field with three years experience. 4.4.15 Minimum Security Clearance. TS/SCI ELIGIBLE. 4.5 Global Response Force (GRF) Deployable ORSAs 4.5.1 Provide analytical support to the Global Response Force (GRF) and its organic elements on response timelines commensurate with assigned missions. 4.5.2 Provide commanders tailored analytical products and trend assessments using current operational data based on specific intelligence and assessments within a specified Area of Operations (AO). 4.5.3 Deploy at anticipated lengths up to four (4) months. 4.5.4 Physically able to deploy with a special operations force (SOF) or explosive ordnance device (EOD) type of military unit 4.5.5 During non-deployment periods, GRF ORSA will support the readiness brigade prepare to deploy through a series of staff training and pre-deployment exercises and will provide region specific C-IED analytical products. 4.5.6 Support may take place at CONUS and OCONUS Government-owned facilities. 4.5.7 GRF ORSA may travel up to 50% to assist the readiness brigade. 4.5.8 Minimum Experience: Master of Science (MS) degree in a technical field or Bachelors of Science (BS) degree in a technical field with three (3) years experience. GRF ORSA shall have a minimum of one-year previous operations research deployment experience. 4.5.9 Minimum Education: Master of Science degree in a technical field or Bachelors of Science degree in a technical field with three years experience. 4.6 Deployed ORSA Trainers 4.6.1 Establish and maintain a current Deployed ORSA training program to prepare newly assigned ORSAs for a deployment with forwardly deployed units. Training shall include: C-IED database familiarization, practical use of analytical tools to include geospatial tools (ArcGIS, Google Earth), quantitative and qualitative techniques, and an introduction to the area of operations as it pertains to C-IED. 4.6.2 Training services shall include ORSA support to units and staffs while in preparation for and during pre-deployment exercises at the National Training Center (NTC), Joint Readiness Training Center (JRTC), and other designated locations CONUS and OCONUS. 4.6.3 Training Support Personnel shall have a minimum of one (1) year ORSA deployment experience. 4.6.4 Support shall take place at CONUS and OCONUS Government-owned facilities. 4.6.5 Prepare and update training materials to ensure newly assigned ORSAs gain an understanding of key analytic tools, procedures, and methodologies used in theater. 4.6.6 Schedule, coordinate and track training requirements with JIEDDO Directorate of Training Branch (Joint Center of Excellence [JCOE], Army Center of Excellence [ACOE]). 4.6.7 Provide units undergoing mission readiness training, tailored analysis products, trend assessments, and analysis of unit operations based on recent and unique OR techniques used currently in theater. 4.6.8 Coordinate reach-back and reach-forward analysis with appropriate training event representatives and participants. Work with embedded staffs at training events to provide recent, relevant theater analysis and data to support mission readiness, combat training, and designated pre-deployment events. 4.6.9 Minimum Experience. Five (5) years of experience in Operations Research (OR) and usage of the analytical tools (ArcGIS, Statistical Analysis Software [SAS®], Google Earth, Excel, Access, Powerpoint, Word) Knowledge of operational and logistical mission types, force structure, and coalition war fighting concepts, TTPs, and doctrine. Ability to present complicated, quantitative data in simplified, concise, understandable terms. Must have a minimum of one-year previous operations research deployment experience. 4.6.10 Minimum Education. Master of Science degree in a technical field or Bachelors of Science degree in a technical field with three years experience. 4.7 Senior SAS® Engineers 4.7.1 Senior SAS® Engineer will provide analytical support to the JIEDDO Analysis and Assessments Division, multi-intelligence teams, social analytical teams, and special operations analytical teams, which may include providing: 4.7.2 Senior SAS® Engineer shall possess an ability to create complex programs in SAS® that require multiple steps ingesting, parsing, transforming, and analyzing data. 4.7.3 Assisting decision makers in risk assessments, prioritization, and weighting of performance metrics. 4.7.4 Maintaining the metrics dashboard and data extraction to support assessments, providing modifications, updates, new metrics, and optimizations to the dashboard as directed. 4.7.5 Automate the collection, parsing, and mining of large datasets from different data sources. 4.7.6 Senior SAS® Engineer shall perform necessary hardware and software maintenance, support, and upgrades in support of analytic platform usage. 4.7.7 Develop and maintain a C-IED event tracker dash board that will inquest data from various sources and automate the text/data mining for operational use. 4.7.8 Senior SAS® Engineer shall have experience working with and analyzing large (millions of records) datasets, applying mathematical and statistical analysis techniques to real-world data, and programming in Base SAS®. 4.7.8 Minimum Experience. Senior SAS® Engineer must be a CERTIFIED ADVNACED PROGRAMMER with seven years experience. Personnel who are not certified are allowed four (4) months to complete their certification. Failure to do so will result in immediate removal from the contract. 4.7.9 Minimum Education. Doctorate degree plus two (2) years general experience, Master's degree in technical discipline plus five (5) years of experience, or Bachelor's degree in a technical discipline plus seven (7) years of experience. 4.8 SAS® Engineers 4.8.1 Provide support for Blue Force Tracking (BFT) data extraction and analysis. 4.8.2 Facilitate and update ESRI/ArcGIS shape files for effect BFT mapping. 4.8.3 Assist decision makers in risk assessments, prioritization, and weighting of performance metrics. 4.8.4 Maintain the metrics dashboard and data extraction to support assessments, provide modifications, updates, new metrics, and optimizations to the dashboard as directed. 4.8.5 Provide leadership with quantitative organizational assessments to support functional evaluations. 4.8.6 Automate the collection, parsing, and mining of large datasets from different data sources. 4.8.7 Provide unstructured text processing and analysis, and/or using network analysis methodologies to support the mission. 4.8.8 Shall have experience working with and analyzing large (millions of records) datasets, applying mathematical and statistical analysis techniques to real-world data, and programming in Base SAS®. 4.8.9 Minimum Experience. SAS® Engineer must be a CERTIFIED ADVNACED PROGRAMMER with five years experience. 4.8.10 Minimum Education. Master's degree in technical discipline plus five (5) years of experience, or Bachelor's degree in a technical discipline plus seven (7) years of experience. 4.9 Geospatial Analyst 4.9.1 Perform geospatial C-IED assessments by gathering input from the appropriate Combatant Commanders (CCDRs) and other US Government organizations. 4.9.2 Identify alternatives and consequences on a wide variety of C-IED-related geospatial trends. 4.9.3 Assist in the development of forecasting techniques, analyzing trends, and developing geospatial products and tools and able to provide analytical results to a military audience. 4.9.4 Provide recommendations and develop methodologies that will enhance the development of forecasting techniques; approaches that will enable the detection of geospatial trends and patterns, and then extrapolate those trends and patterns into the future. 4.9.5 Utilize industry-standard geospatial software to accomplish these analyses and trends as well as to create high quality visualization products for the JIEDDO Leadership. 4.9.6 Conduct review of studies and analyses involving a spatial context of IEDs in support of JIEDDO and monitor efforts highlighting the strengths, weaknesses and areas that may prove to be the source of actionable recommendations for JIEDDO senior leaders. 4.9.7 Minimum Experience. Three (3) years of experience using ArcGIS, one (1) year experience developing geospatial products for military audience or other governmental agency. 4.9.8 Minimum Education. Bachelor's Degree. 4.10 Senior Operations Research Analyst 4.10.1 The senior operations research analyst shall be a subject matter expert (SME) that is highly skilled at data mining, statistical analysis, causal analysis, and geospatial analysis. 4.10.2 One (1) Senior Operations Research Analyst (ORSA) shall be designated as the technical lead responsible for monitor and provide monthly contract expenses reports and contract deliverables, generating deployed ORSA reports, liaison between J9 leadership and contractor. 4.10.3 Senior operations research analyst shall be responsible for integrating multiple disciplines in an operations research team and translate applicable methods into language and application understandable by operational commanders who are in a current theater of operations. 4.10.4 The senior operations research analyst shall review and provide quality control methods on products for the government. 4.10.5 The senior operations research analyst shall take structured and unstructured data and distill the information into a cohesive analytical product for a senior military audience. 4.10.6 The senior operations research analyst shall support pattern analysis methods formulation of recommendations to operational commanders based upon exploiting patterns in the current theater of operations. 4.10.7 The senior operations research analyst shall have experience advising senior military/DoD decision makers on methodologies, results and conclusions from applied operations research. 4.10.8 The Senior Operations Research Analyst may be required to provide part time analytical support in developing an integrated and interconnected Countering Weapons of Mass Destruction (CWMD) capability-based system. This system defines and enables a comprehensive, global awareness and readiness for CWMD steady state and surge postures. 4.10.8 Minimum Experience. Senior operations research analyst shall have ten (10) years of hands-on experience conducting operations analysis and at least two (2) years of applied operations research (OR) experience with C-IED efforts in a current theater of operations. The ten (10) years can be a combination of five (5) years of military ORSA service and five (5) years of government civilian support to DoD, Combatant Commands (CCMDs) or Services. 4.10.9 Minimum Education. Senior Operations Research Analyst shall have a Master's degree in one of the following disciplines: Operations Research, Applied Mathematics, Engineering, Science, Computer Science, Mathematics, or Statistics. 4.11 Experienced Operations Research Analyst 4.11.1 The experienced operations research analyst will apply methods supporting C-IED efforts in a current theater of operation. 4.11.2 The experienced operations research analyst shall be highly skilled at data mining, statistical analysis, causal analysis, and geospatial analytical methods. 4.11.3 The experienced operations research analyst shall take structured and unstructured data and distill the information into a cohesive analytical product for a senior military audience. 4.11.4 The analyst shall support pattern analysis methods formulation of recommendations to operational commanders based upon exploiting patterns in the current theater of operations. 4.11.5 Minimum Experience. Experienced operations research analyst shall have eight (8) years of hands-on experience conducting operations analysis and at least two (2) years of applied operations research (OR) experience with C-IED efforts in a current theater of operations. The four years can be a combination of four (4) years of military ORSA service and four (4) years of government civilian support to DoD, Combatant Commands (CCMDs) or Services. 4.11.6 Minimum Education. Experienced Operations Research Analyst shall have a master's degree in one of the following disciplines: Operations Research, Applied Mathematics, Engineering, Science, Computer Science, Mathematics, or Statistics. 4.12 Estimated Levels of Effort. The estimated levels of effort at Table 1.1 provide the Labor Category, Estimated Number of Personnel, and Security Clearance requirements. The contractor shall propose labor categories and level of effort sufficient to accomplish all tasks included in the PWS. Table 1.1 - Level of Effort (8 August 2014 - 7 August 2015) Task Area # of People Title Hours per Person Total Estimated Hours 4.4 26 Deployed Operations Research Analyst 4,032 104,832 4.5 5 Deployed Operations Research Analyst - SURGE not sure what paragraph corresponds to the requirement? 4,032 20,160 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst 3,576 3,576 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst - SURGE 3,576 3,576 4.6 2 Deployed ORSA Trainers 3,224 6,448 4.10 5 Senior Operations Research Analyst 1,920 9,600 4.11 2 Experienced Operations Research Analyst 2,432 4,864 4.7 2 Senior SAS® Engineer 1,920 3,840 4.8 5 SAS® Engineer 1,920 9,600 4.9 3 Geospatial Analysts 1,920 5,760 Totals - Base 46 148,520 Totals - SURGE 6 23,736 Table 1.2 - Level of Effort (8 August 2014 - 7 September 2014) Task Area # of People Title Hours per Person Total Estimated Hours 4.3 4 Technical Integrators 2,828 11,312 Totals - Base 4 11,312 Table 1.3 - Level of Effort (8 August 2015 - 7 August 2016) Task Area # of People Title Hours per Person Total Estimated Hours 4.4 14 Deployed ORSA 4,032 56,448 4.5 5 OCONUS Operations Research Analyst - SURGE 4,032 20,160 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst 3,576 3,576 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst - SURGE 3,576 3,576 4.6 2 Deployed ORSA Trainers 3,224 6,448 4.10 5 Senior Operations Research Analyst 1,920 9,600 4.11 2 Experienced Operations Research Analyst 2,432 4,864 4.7 2 Senior SAS® Engineer 1,920 3,840 4.8 5 SAS® Engineer 1,920 9,600 4.9 3 Geospatial Analysts 1,920 5,760 Totals - Base 34 100,136 Totals - SURGE 6 23,736 Table 1.4 - Level of Effort (8 August 2016 - 7 August 2017) Task Area # of People Title Hours per Person Total Estimated Hours 4.4 14 Deployed ORSA 4,032 56,448 4.5 5 OCONUS Operations Research Analyst - SURGE 4,032 20,160 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst 3,576 3,576 4.5 1 Global Response Force (GRF) - Deployable Operations Research Analyst - SURGE 3,576 3,576 4.6 2 Deployed ORSA Trainers 3,224 6,448 4.10 5 Senior Operations Research Analyst 1,920 9,600 4.11 2 Experienced Operations Research Analyst 2,432 4,864 4.7 2 Senior SAS® Engineer 1,920 3,840 4.8 5 SAS® Engineer 1,920 9,600 4.9 3 Geospatial Analysts 1,920 5,760 Totals - Base 34 100,136 Totals - SURGE 6 23,736 5.0 Clearances 5.1 Contractor shall ensure that individuals nominated for work under this PWS are cleared at the TOP Secret/Special Compartmented Information (TS/SCI) or are eligible for adjudication within sixty (60) days by the security authority for TS/SCI clearance. All personnel working under this PWS shall require an Information Technology Security Level Screening (IT III) (refer to Section 14.0 of this PWS). Government will provide information management and security training during indoctrination at the Government site. 5.2 Place of Performance Security Requirement. The personnel hired under this contract will be located at a forwardly deployed location in Afghanistan, Fairfax County or Arlington County location, or to be determined (TBD). Due to the classification and sensitivity of certain documents and information, it requires all personnel working therein to possess a TS/SCI security clearance. Individuals nominated for work at this location must be cleared at the SECRET level and eligible for adjudication within sixty (60) days by the security authority for TS/SCI. 5.3 The term "Top Secret/Special Compartmented Information (TS/SCI) Eligible" indicates that the person has been adjudicated for SCI eligibility IAW Director of Central Intelligence Directive (DCID) 6/4. In order to meet the SCI eligibility requirement, these personnel must have already undergone a Single-Scope Background Investigation (SSBI), a SSBI-Periodic Reinvestigation (SBPR), or a Phased Periodic Reinvestigation (PPR). All of these have specific currency timelines, in addition to their quality standard, that must be met in order for a favorable SCI eligibility determination to be rendered. 6.0 Deliverables 6.1 All deliverables shall be submitted in both hard and soft copy in accordance with the following schedule. A letter of transmittal shall accompany all deliverables. Deliverables are identified in Table 2 in Section 6.3, below. 6.2 All deliverables and products shall be delivered to the following mailing address: JIEDDO 5000 Army Pentagon ATTN: Contract Operations Division (Ms. Krista N. Argabright, Contract Specialist) ATTN: J9 ORSA (Dr. Wilmer A. Sweetser, Chief J9) Washington, DC 20310 6.3 Contract Data Report List (CDRL) Table 2. Deliverables Report CDRL Transmittal Form and Quantity Frequency Command Review Monthly Status Report (MSR) A001 e-mail attachment NLT fifth (5th) business day of each month COR Division Chief Incident Report A003 Electronic and one (1) Paper Copy Immediately with written follow up within seven (7) days COR Division Chief Monthly Personnel Support Report A004 At the beginning of each month COR Division Chief Annual Report and Review A005 Electronic and one (1) Paper Copy Yearly COR Division Chief Briefings and Presentations A006 Electronic and one (1) Paper Copy As required COR Division Chief Issue Papers, White Papers, Decision Papers, Information Papers, Executive Summary (EXSUM) A007 Electronic and one (1) Paper Copy As required COR Division Chief Read ahead papers, packets, and presentations A008 Electronic and one (1) Paper Copy As required COR Division Chief Written Records of meetings, conferences, working groups, etc. A009 Electronic and one (1) Paper Copy Within five (5) days after event COR Division Chief Trip Reports A010 E-mail format Refer to Attachment A Due to JIEDDO HQ ninety-six (96) hours after return from trip. COR Division Chief Transition Plan A011 Electronic Format Within five (5) business days of contract award COR Division Chief Monthly Invoice A012 Electronic Format via Wide Area Work Flow (WAWF) Monthly COR Contract Specialist Quality Control Plan A013 Electronic and one (1) Paper Copy Within five (5) business days of contract award COR Contract Specialist Division Chief 6.0 Reporting 6.1 Monthly Status Report (MSR) (CDRL A001). The Contractor shall prepare an MSR detailing activities for the month, anticipated activities for the coming month, financial status of the contract, and personnel vacancies. 6.2 The financial status will include current month and cumulative figures for funding and expenditures by Contract Line Item Number (CLIN). 6.3 The personnel vacancies section will list vacancies and include as a minimum the date the vacancy occurred, the previous occupant of the position, the hiring status, and any pertinent comments. 6.4 The Government will review all reports and provide comments within ten (10) days. The contractor shall incorporate Government comments and provide revised reports within ten (10) days after receiving Government comments. 6.5 Incident Reports (CDRL A003). The Contractor shall immediately (same day) report to the Contracting Officer (KO) and COR/Contracting Officer's Technical Representative (COTR) any factors that might affect either the qualifications of personnel working under this PWS or the availability of personnel assigned. This shall be followed within seven (7) days by the Contractor's proposed actions to maintain continuity of support. 6.6 Monthly Personnel Support Report (CDRL A004). The Contractor shall provide to the COR/COTR a monthly update to the personnel support plan, which will include names for billets filled and, for unfilled or future billet fills, projections of names, and qualifications (e.g., clearances, experience, knowledge, skills, abilities). 6.7 Annual Review and Report (CDRL A005). No later than three (3) months prior to the end of the period of performance (PoP), the Contractor shall schedule a review of annual performance under the task order with the JIEDDO KO and the COR/COTR. The Contractor shall deliver a written report at the review describing work. 6.8 Routine written and electronic staff products and projects are required and are the property of the Government (CDRLs A006, A007, A008, and A009). 6.9 Contractors desiring one on one meetings with government representatives or leadership, even under the "Open Door" policy, shall inform their respective Technical Lead PRIOR to such meeting (CDRL A010). 6.10 Monthly invoices shall be submitted through WAWF with paper invoices as an attachment in WAWF (CDRL A011). 6.11 A quality control plan shall be submitted as required per the Performance Requirements Summary (PRS) (CDRL A012). 7.0 Performance 7.1 Place of Performance - Deployed Technical Integrators and Operations Research Analysts. The Contractor shall perform tasks under this contract primarily on DoD controlled facilities in Afghanistan, other areas of responsibility (AOR) or wherever the global response force unit is deployed. If the situation arises, and there is a demand for deployed analytical support, deployed analyst will provide support on Government-owned facilities in those locations identified by JIEDDO. 7.2 Place of Performance - On-site Analytic Support. The Contractor shall perform Operations Research, Geospatial, Training support, and SAS® tasks under this contract primarily at JIEDDO Headquarters (HQ) in either Arlington county and/or Fairfax County locations. 8.0 Work Hours 8.1 Deployed Analytic Support. Deployed personnel are expected to work the lesser of eighty-four (84) hours a week or per the Theater Commander's guidance. Personnel supporting units in mission training events, readiness exercises, or pre-deployment rehearsals are expected to work up to eighty-four (84) hours a week during the event. Event support requiring more than eighty-four (84) hours per week will be coordinated through appropriate channels. Personnel providing on-site support shall notexceed forty (40) hours per week, unless prior authorization is obtained. 8.2 On-site Analytic Support. Work within CONUS and its possessions shall not exceed eight (8) hour days or forty (40) hours per workweek, unless prior authorization is obtained in accordance with Excess Hours Request procedures. Normal duty hours are between 0700 and 1800. Work schedules shall be staggered to provide appropriate coverage during normal duty hours. 8.3 Overtime for On-site Analytic Support. The Contracting Officer or his/her designated representative must approve all overtime in advance. Schedules are subject to change and the Contractor shall be available to meet schedule revisions upon two (2) working days' notice of such changes. 8.4 Productive Direct Labor Hours - On-site Analytic Support. The contractor shall only charge the Government for "Productive Direct Labor Hours." "Productive Direct Labor Hours" are defined as those hours expended by Contractor personnel in performing work under this effort. This does not include sick leave, vacation, Government or contractor holidays, jury duty, military leave, or any other type of administrative leave such as acts of God (i.e., hurricanes, snow storms, tornadoes, etc.), Presidential funerals or any other unexpected government closures. 8.5 Government Holidays. The following Government holidays are normally observed by Government personnel and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation. JIEDDO observes the ten official federal holidays. Authorized paid holidays for contractor personnel performing work at a Government site shall correspond with Government holidays. The ten holidays are as follows: 8.5.1 New Year's Day 8.5.2 Dr. Martin Luther King Day 8.5.3 Presidents' Day 8.5.4 Memorial Day 8.5.5 Independence Day 8.5.6 Labor Day 8.5.7 Columbus Day 8.5.8 Veterans' Day 8.5.9 Thanksgiving Day 8.5.10 Christmas Day 8.6 Recall Process and Contingency Procedures. The Contractor is required to have a process where upon notification by the Government POC to the Contractor's onsite PM (or contractor designee) the contractor will contact all contractor employees and verify back to the Government POC all employees were contacted and could be reached in case of an emergency. Verification that the process is in place and the contractor can execute in case of an emergency is not separately chargeable as a contract expense. 8.7 Essential Positions and Contingency Operations. Positions identified in the contract as essential position subject to recall may be recalled outside of standard working hours or in contingency operations following the procedures in below. Contractor employees may be required to work at government locations, home, another approved facility within the local travel area, or at the contractor's facility in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, natural or man-made disasters, etc.). Any equipment such as laptops or phones provided to Contractor personnel shall be returned at the termination of the engagement or at another time mutually agreeable to both parties. Contracting Officer Representative (COR)/Task Monitor (TM) approval is required for alternate work sites during a contingency operation. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment. All services provided under this clause will be separately identified in monthly reports and invoices as services provided in accordance with this clause. 9.0 Travel 9.1 On-site Analytic Support. All travel shall be in accordance with the Federal Acquisition Regulation (FAR) 31.205-46 (a) (2) and the Government's Joint Travel Regulations (JTR) or the Federal Travel Regulation (FTR), as applicable. Travel vouchers and supporting documents must be presented for payment within ten (10) days after completion of the travel. Travel shall be reimbursed in accordance with the applicable travel regulation and FAR 31.205-46 (a) (2). The Technical Point of Contact (TPOC) will provide the contractor specific travel information in writing, ten (10) days prior to a scheduled trip. The COR may change a scheduled trip by giving two (2) days written notice (including electronic mail [e-mail]) provided the contractor has incurred no costs. 9.2 On-site Analytic Support Trip Report. A trip report shall be submitted four (4) days following the completion of required travel. Report shall include as a minimum, the purpose of the trip, date of travel, labor category and significant outcome of the trip. Requests for travel, both domestic and foreign, will be sent to JIEDDO HQ for approval as per JIEDDO Business Rules. 9.3 Deployed Analytic Support. All travel shall be in accordance with the FAR 31.205-46 (a) (2) and the Government's JTR or the FTR, as applicable. The COR/TPOC will provide the contractor specific travel information ten (10) days prior to a scheduled trip. The COR/TPOC may change a scheduled trip by giving two (2) days written notice (including e-mail) provided the contractor has incurred no costs. A Trip Report (refer to sample at Attachment A) shall be submitted to the COR/TPOC within four (4) days of completion of travel. Location and number of trips are unknown at this time. Requests for travel, both domestic and foreign, will be sent to JIEDDO HQ for approval as per JIEDDO Business Rules. 10.0 Government Furnished Property 10.1 Office space and Telephone usage. The Government will provide the contractor with office space, computer, printer, facsimile service, reproduction capability, Internet access and administrative support for the project as required, while working on-site. Telephone service for official use and local calls only will be provided to the contractor; all other calls shall be made at the contractor's expense. The COR will be responsible for determining which calls are acceptable and in support of this effort. The contractor shall not use Government furnished material or equipment to work on projects other than those directed by this performance work statement. Government furnished equipment provided to the contractor will be returned to the Government in good working order. 10.2 Individual clothing: If required by the local commander to wear military uniforms, they will be provided by the government. If the Government is unable to provide the uniforms, the Contractor shall provide them to its employees on a reimbursable basis. 10.3 Protective equipment. The Government will provide the necessary protective equipment. 10.4 Billeting and Rations. The Government will provide billeting and rationing for all deployed personnel at deployed locations with exceptions being reimbursable. 11.0 Defense Base Act (DBA) Insurance Coverage. Contractor shall provide DBA insurance as required by statute to deployed analyst. DBA insurance costs shall be reimbursed by the Government, including General and Administrative (G&A) and fee, in the initial invoice after contract award. The Contractor shall provide additional DBA insurance coverage to satisfy mission needs of, and contractual requirements imposed by the Government. 12.0 Hazards Information 12.1 On-site Support and Deployed Analytical Support. There is no requirement for the contractor to handle any hazardous material. 12.2 Deployed Analytical Support. The contractor may be required to visit active Army firing ranges. The Government will provide proper protective equipment and safety instructions for Contractors going to firing ranges. 13.0 Identification (ID) of Contractor Employee(s): 13.1 ID Badges. Contractor personnel will be issued badges for building access and JIEDDO access. Common Access Cards (CACs) will be returned to JIEDDO upon completion of contract or early separation. 13.2 Display of ID Badges. Contractor personnel shall wear these ID badges at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety and health reasons prohibit such placement. 13.3 Utilizing Electronic Mail. When prime Contractor or sub Contractor personnel send e-mail messages as part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), e-mail address, and the name of the individual's employer. Under no circumstances will a contractor exercise any inherently Government functions, to include adopting job titles that denote the authority to perform Governmental functions or use of business cards with JIEDDO or DOD emblems. 14.0 "Government Rights." As specified in paragraph 252.227-7020, Defense Federal Acquisition Regulation Supplement (DFARS), "The Government shall have unlimited rights in works first produced, created, or generated and required to be delivered under this contract." 15.0 Period of Performance 15.1 Contract Type. The Government anticipates award of a Time and Materials (T&M) Contract. 15.2 Period of Performance. The result of this acquisition will be for a base period of one (1) year from the date of award, with two (2) one-year option periods as shown below. The dates are subject to change based on the award date. Option years are subject to availability of funds. Table 3. Period of Performance Base Year 8 August 2014 - 7 August 2015 (1 Year) Option Year 1 8 August 2015 - 7 August 2016 (1 Year) Option Year 2 8 August 2016 - 7 August 2017 (1 Year) 15.3 Technical Integrators Period of Performance. Their PoP will start 8 August 2014 and end 7 September 2014. 16.0 On-site Analytic Support Transition. Contractor shall submit a "Transition In" Plan. Transition In ensures the orderly transition from current contracts. Transition Out ensures all knowledge, data, material and information developed by or provided to the contractor is transitioned and delivered to the government by the end of the contract. 16.1 Transition In. The Contractor shall participate in a transition period within three days of the kick off meeting with the incumbent. This transition shall consist of the Contractor participating in a "right seat/left seat" transfer of work from the incumbent personnel. This transition period shall be no longer than (NLT) thirty (30) days. 16.2 Transition Out. The Contractor shall assist in the transitioning of the services required under this PWS to any entity, whether Government or Private, at any point during the period of performance of this contract, if required. 17.0 Day of No Scheduled Activity (DONSA) for Deployed Analytic Support. Provisions for Cell Members. 17.1 The Government will provide the deployed contractor personnel with two (2), fifteen (15) day DONSA periods in CONUS. The Government will reimburse coach travel from deployed location to the first port of debarkation (PoD) in CONUS in support of these DONSA periods. The fifteen (15) day DONSA period shall begin upon arrival in CONUS; the intent is to provide data collectors with a full fifteen (15) day DONSA period in CONUS exclusive of travel. 17.1.1 For the final option year individuals will be provided two (2), fifteen (15) day DONSA periods for deployment periods of twelve (12) to ten (10) months, one (1), fifteen (15) day DONSA period for deployment periods less than ten (10) months but greater than six (6) months, and no DONSA periods for deployment periods less than six (6) months. 17.2 The JIEDDO ORSA Division shall, in close coordination with the contractor team leader, and Combatant Commander (CCDR) or Designee shall approve the DONSA dates for each data collector, and ensure each receives these DONSA opportunities. The number of data collector personnel on DONSA at any one time shall be at the discretion of the KO, in coordination with the ORSA Division Chief and CCDR or Designee. 18.0 Reporting of Contractor Services and Manpower 18.1 Accounting for Contractor Services. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. 18.2 The information to be reported is as follows: 18.2.1 Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; 18.2.2 Contract number, including task and delivery order number; 18.2.3 Beginning and ending dates covered by reporting period; 18.2.4 Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; 18.2.5 Estimated direct labor hours (including sub-contractors); 18.2.6 Estimated direct labor dollars paid this reporting period (including sub-contractors); 18.2.7 Total payments (including sub-contractors); 18.2.8 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); 18.2.9 Estimated data collection cost; 18.2.10 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); 18.2.11 Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); 18.2.12 Presence of deployment or contingency contract language; 18.2.13 Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). 18.3 As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed twelve (12) months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. If contract performance is completed before 30 September, the data can be entered upon contract completion rather than waiting for the end of the fiscal year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.* *For in-theater contracts, requiring activities have the option of requiring more frequent reporting. 18.3.1 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public. 18.3.2 Subcontract Data. The contractor shall ensure that all reportable subcontract data is reported in a timely manner to this data collection web site (citing this contract/order number). At the discretion of the prime contractor, this reporting may be done directly by subcontractors to the data collection site; or by the prime contractor after consolidating and rationalizing all significant data from the subcontractors. 18.3.3 Reporting Flexibility. Contractors are encouraged to communicate with the Help Desk identified at the data collection web site to resolve reporting difficulties. Changes to facilitate reporting may be authorized by the contracting officer of the Help Desk (under Headquarters, Department of the Army [HQDA] policy and oversight). 18.3.4 Compensation Costs. Compensation costs are defined in the reporting instructions at the Army web site designated in paragraph 16.1. 18.3.5 Contractor Invoicing. The contractor shall invoice the government on a monthly basis. A copy of the invoice and DD Form 250 shall be sent electronically or mailed to the COR/COTR not later than the 5th business day of the following month. 18.4 Upon receipt of a COR/COTR signed DD250, the contractor shall submit the invoice, DD250 and any other pertinent modification documents to the appropriate DFAS. 19.0 Government Points of Contact (POCs) (Note that this information will be provided at time of award). 19.1 Technical Lead. To be announced at contract award (Name; phone number; and unclassified e-mail address). 19.2 Contracting Officer (KO). Named at time of award 19.3 Contracting Officer Representative (COR) and/or Alternate COR. To be announced at contract award (Name; phone number; and unclassified e-mail address). 20.0 Contracting Officer (KO) 20.1 All contract questions and concerns will be directed to the Government Contracting Officer. The Government Contracting Officer is the only individual with the authority to financially obligate the Government and to make changes to original terms and conditions of this contract. 20.2 The Contractor is responsible for notifying the Contracting Officer of any potential issues or concerns - technical, scope or financial, concerning this contract. 21.0 Non-Personnel Service Statement 21.1 Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. 21.2 Contractor management will ensure that employees properly comply with the performance work standards outline in the PWS. 21.3 Contractor employees will perform their duties independent of, and without the supervision of, any Government official. 21.4 The tasks, duties, and responsibilities set forth in the PWS may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). 21.5 The Government will control access to the facility and will perform the inspection and acceptance of completed work. 22.0 Personnel Qualifications 22.1 The contractor shall be responsible for employing technically qualified personnel to perform the work specified in this PWS. 22.2 The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets contract specifications and requirements. 22.3 The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. 22.4 The government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the contractor in performance of work shall be fully capable of performing the contemplated functions of the respective labor categories in an efficient, reliable, and professional manner. 23.0 Specific Personnel Qualifications Requirements 23.1 Personnel required to perform services set forth within this PWS shall meet the minimum qualifications for the respective labor categories identified herein. 23.2 Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum, be a United States citizen, meet the experience, educational, or other background requirements set forth in the job description and shall be fully capable of performing in an efficient, reliable, and professional manner. 24.0 Confidentiality 24.1 This project and all materials provided to the Contractor by the Government and results, conclusions and recommendations obtained thereof should be considered confidential in nature and treated with the same level of care that the Contractor treats its own confidential business information. 24.2 This information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the government without the Government's express consent. 25.0 Invoice Submission 25.1 The Contractor must submit an invoice for payment no later than (NLT) thirty (30) calendar days after the end of the month of performance of services for each month services are performed. 25.2 The vendor must notify the Contracting Officer in writing if the invoice will not be submitted within the specified timeframe. 25.3 Invoices MUST be submitted ELECTRONICALLY, HARD COPIES OF INVOICES WILL NOT BE PROCESSED. 25.4 The Contractor is responsible for ensuring invoices submitted are accurate and complete, and all labor, travel and other direct costs are in accordance with federal guidelines, the FTR and other Government mandates and directives. 25.5 Backup information and receipts must be submitted with the invoice. 25.6 Additional supporting documentation MAY BE REQUESTED at the discretion of the COR. 26.0 Invoice Contents 26.1 The Contractor shall develop a payment schedule based on deliverables, and will be reviewed by both the COR and Contracting Officer. 26.2 If payment schedule is acceptable to the Government, the Contractor shall bill based on the deliverable schedule accepted by the Government. 26.3 The invoice will contain the following information. 26.3.1 CLIN/Item number of deliverable. 26.3.2 Description of deliverable. 26.3.3 Price of deliverable. 26.3.4 Quantity of deliverable. 26.3.5 Date deliverable was provided to the Government for inspection. 26.3.6 Serial number/part number if applicable. 26.3.7 Other Direct Costs (ODCs) incurred (including supporting documentation/receipts of all other charges) for the current billing period and cumulative to date. 26.4 Invoice Payment will be made electronically. 27.0 Kick-Off Meeting. The Contractor will hold a kick-off meeting at the government's site within three (3) business days of the award. All key personnel must attend the meeting. 28.0 Key Personnel. All persons proposed in the proposal must be the persons intended to perform the services. Submitted resumes should clearly show that the persons meet the required experience as identified by the contract. Personnel for the following labor categories are considered key personnel: see Table 4 Table 4. Key Personnel - Resumes Position of Resumes Required Section of PWS Number of Resumes Required OCONUS Technical Assessor and Integrator 4.3 4 Deployed Operations Research Analyst 4.4 1 Global Response Force (GRF) Deployable Operations Research Analyst 4.5 1 Training Support Services 4.6 2 Senior SAS® Engineer 4.7 1 SAS® Engineer 4.8 0 Geospatial Analysts 4.9 1 Senior Operations Research Analysts 4.10 1 Experienced Operations Research Analysts 4.11 1 29.0 Substitution of Key Personnel 29.1 Personnel Substitution. The Contractor shall not substitute key personnel without written consent from the Contracting Officer. Requests for key personnel substitutions, regardless of the circumstances, shall be submitted via written notice and within 30 calendar days to the Contracting Officer. The notice shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer to support the approval or disapproval of the proposed substitution. 29.2 Personnel Substitution Requests. Requests for key personnel substitutions, regardless of the circumstances, shall be submitted via written notice and within thirty (30) calendar days to the Contracting Officer. The notice shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer to support the approval or disapproval of the proposed substitution. What to Expect for the RFI: Interested contractors are invited to indicate their capabilities by providing information (contract numbers and agency points of contact) demonstrating performance on tasks of similar scope and dollar value. Please detail efforts supporting DoD agencies. Companies should address capabilities in all task areas. Company information may include brochures, resumes indicative of the personnel skill set available to work on such tasks, and creative approaches the company has taken for similar efforts. Please identify your relevant NAICS and company business size. The information provided will not be returned. All data should be sent at no cost to the US government no later than 4:00 p.m. EST 11 March 2014, to JIEDDO, Attn: Krista N. Argabright, 2521 S. Clark Street, Arlington VA 22202, email: krista.argabright@jieddo.mil. In addition, please provide the firm's name, address, point of contact with telephone number and email address, and size of business (small/large/socioeconomic designation). An industry day will be held for this requirement on 4 March 2014 at 11:00 a.m. EST at JIEDDO HQ. Any company wishing to attend this event shall RSVP no later than 4:00 p.m. EST 28 February 2014 with a roster of attendees. Information concerning location and procedures for visitor request will be disseminated upon receipt of the RSVP. Information presented during this event will be posted as an amendment to this notice. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.
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Place of Performance: Address: JIEDDO HQ and deployed locations, Arlington, Virginia, 22202, United States; Zip Code: 22202
Record: SN03297501-W 20140228/140226234714-c2ac6c799179cc0f26077e533c8dc59b (fbodaily.com)
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