FBODaily.com | FedBizOpps: FILE | 99 | Aerospace Medicine Safety Information System (AMSIS) - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 09, 2014 FBO #4488
DOCUMENT

99 -- Aerospace Medicine Safety Information System (AMSIS) - Attachment

Notice Date: 3/7/2014
Notice Type: Attachment
Contracting Office: FEDERAL AVIATION ADMINISTRATION, AAQ-210 WA - FAA Headquarters (Washington, DC)
Solicitation Number: 15946
Response Due: 4/7/2014
Archive Date: 4/7/2014
Point of Contact: Chontice Boykin, chontice.boykin@faa.gov, Phone: 202-385-6156
E-Mail Address: Click here to email Chontice Boykin
(chontice.boykin@faa.gov)
Small Business Set-Aside: N/A
Description: I. Introduction/Purpose This announcement provides a Federal Aviation Administration (FAA) Market Survey for the Aerospace Medicine Safety Information System (AMSIS). The purpose of this market survey is to: 1) Seek market interest and gain knowledge of potential approaches for meeting AMSIS system functionality; 2) Collect market information on functions available for uploading, processing data, maintaining and storing data that contains personal health information and data security; 3) Collect information on the feasibility to leverage external government systems; 4) Collect market information on technology that allows for monitoring of industry drug and alcohol testing programs and management of internal substance abuse programs; 5) Collect information on best practices to achieve the AMSIS Concept of Operations; and 6) Collect information regarding business process management systems and approaches for implementing functionality into AMSIS. II. Background The FAA Office of Aerospace Medicine (AAM) is responsible for a broad range of medical programs and services for both the domestic and international aviation communities. AAM is responsible for advancing the field of study of aerospace medicine and for the medical certification programs and medical surveillance of airmen, Air Traffic Control specialists (ATCS), and other safety critical personnel. The AAM Civil Aerospace Medical Institute (CAMI) maintains records on over 450,000 medical certifications conducted each year out of approximately 600,000 active airmen and nearly 17,000 ATCS. CAMI records total 18,000,000 past medical examinations for airmen and ATCS as part of AAM 冱 oversight role. The surveillance program for the Drug Abatement Division (AAM-800) oversees 8,097 certificated entities, the Department of Transportation (DOT) administered Internal Substance Abuse Program (ISAP) oversees all FAA employees through random drug testing, and the Aviation Medical Examiner (AME) program surveys approximately 4,250 AMEs both domestically and internationally. AAM is responsible for the following safety critical medical initiatives: Airmen Medical Certification; Medical Clearance of Air Traffic Control Specialists (ATCS); Aviation Medical Examiner (AME) Program; Aviation Industry Substance Abuse Program; Employee Substance Abuse Program; III. Description AMSIS will provide an aerospace medical information network that integrates critical and security sensitive medical information generated from geographically distributed locations nationally and internationally. AMSIS critical data may be used for regulatory enforcement purposes in addition to interfacing with a variety of agency mission related databases. AMSIS will provide new information systems architecture; design, procure and deploy next generation information systems. The program objectives include providing tools necessary for AAM to analyze information to make risk-based policy decisions utilizing automated data processing for the collection/storage, review, and analysis of sensitive medical information for Airmen and ATCS. This system will improve the processes for comprehensive access to data, thereby improving timeliness and accuracy (such as e-authentication) while reducing paper based correspondence. It will also enable collaboration within the aviation community, both domestic and international, as well as among properly authorized personnel, designees, and applicants. Data access will be through secured methods that are easily accessible without compromising data security, while enabling appropriately authorized government personnel to access the information for decision making. AMSIS will provide improved data collection and access to pilot and ATCS info for a proactive safety approach resulting in improved productivity. IV. Nature of Competition The acquisition strategy for the anticipated procurement has not been determined at this time. The results of the market survey will assist the FAA in developing an acquisition approach that may include inter-governmental resources and/or competitive processes utilizing full and open, small business or other socio-economic designation set-aside options. V. Notifications (a) This is not a Screening Information Request or Request for Proposals of any kind; (b) The FAA is not seeking or accepting unsolicited proposals; (c) The FAA will not pay for any information received or costs incurred in preparing the response to the market survey; (d) Any costs associated with the market survey submittal is solely at the vendor 冱 expense; and (e) Any proprietary information submitted must be properly identified. VI. North American Industry Classification System (NAICS) Code The NAICS code projected for this procurement has not yet been determined. VII. Attachments The following files are attached to this market survey: (a) Attachment #1: AMSIS Functionality Summary (b) Attachment #2: AMSIS Concept of Operations (c) Attachment #3: Business Declaration Form We have provided for industry reference attachments 1 and 2, respectively, Attachment No. 1, entitled AMSIS Functionality Summary and, Attachment No. 2, the AMSIS Concept of Operations. The FAA seeks insight into potential efficiencies where developed architectures/software/tools are available, and potential challenges or conflicts with integrating the Concept of Operations and Functionality into an AMSIS information network. VIII. Business Declaration and Small Business Certification To assist in the FAA 冱 analysis of the market survey for AMSIS, all respondents are requested to complete Attachment #3: Business Declaration Form as part of their submission. The FAA also requests that small and disadvantaged business responding to this market survey provide copies of certification letters indicating that they are certified for participation in the 8(a) program. IX. Capability Statement The FAA is interested in vendor knowledge, capability and experience in the following areas: 1. Handling and processing of sensitive personal health information for the purpose of medical certifications. 2. Knowledge of federal information security standards as relates to personally identifiable information and personal health information. 3. Surveillance of industry drug testing programs. 4. Knowledge of industry business process management systems. The FAA requests a capability statement from all respondents that addresses the following (in order): a) Type of services provided by your firm (including teammates or subcontractors) that demonstrate the knowledge, capability, and experience described above. b) Experience working with government agencies or private industry that provide medical certification services. c) Experience working with government agencies or private industry that provide internal substance abuse programs and surveillance of industry drug abatement programs. d)Experience working with interagency data exchange. e)Experience with providing data security. Please limit your capability statement to five pages. X. Questions The FAA requests responses to the following questions. A complete response to all questions listed is appreciated, but not required. Please limit your responses to the questions to a total of 25 pages. Medical Clearance and Certification 1.Describe your experience with products that are suitable to the services described in section IX, above, and available in the marketplace today to provide medical certifications/clearances? 2.If you do not have direct experience with these products, please describe those you are aware of that are suitable to the services described in section IX, above, and available in the marketplace today to provide medical certifications/clearances? 3. What products are you aware of that are currently being used by government agencies or private industry to provide medical certifications/clearances? 4. What approach would you use to e-authenticate a user in the medical certification process to include US citizens and foreign nationals? 5. What data processing and system access methods would you use to ensure airmen/ATCs that have previous alcohol or substance abuse violations are identified in the certification process? 6. What data processing and system access methods would you use to provide inter-agency system integration allowing detection of when pilots or ATCS that are claiming a medical disability with another government agency are identified in the certification process? 7. What industry practices are used for providing agency notification of certification related correspondence with applicants? (eg. electronic vs paper). 8. What industry practices are used for providing agency notification of patient health information submitted by applicants and designated physicians to IT systems? Drug Abatement and Internal Substance Abuse Programs 9. What suitable products are you aware of that are available in the marketplace today to provide compliance monitoring of industry drug and alcohol testing programs? 10. What products are you aware of that are currently being used by government agencies or private industry to provide compliance monitoring of industry drug and alcohol testing programs? 11. What suitable products are you aware of that are in in the marketplace today to manage internal substance abuse programs? 12. What products that you aware of are currently being used by government agencies or private industry to manage internal substance abuse programs? 13. Based on your experience, what industry practices are used to support the surveillance (onsite and remote) of compliance monitoring of industry drug and alcohol testing programs? Miscellaneous 14. Which strategies would you implement to ensure AMSIS utilizes the most current medical best practices and standards (eg. transition to future International Classification of Diseases versions)? 15. Which best industry practices would you use to provide the required technology for handling, processing, securing and protecting personal health information? 16. Which industry practices would you use to allow IT health system to securely transfer medical data to external entities (eg. systems and stakeholders)? 17. Do you have a product that would provide some or all of the functions that AMSIS will require? If so, please state approximately how much functionality could be provided by the systems or products accessible to you and which functions would they address. 18. What would be your strategy for obtaining aviation related NTSB accident data? 19. What would be your strategy to interface with pay.gov? 20. What would be your solution for structuring unstructured data (e.g. physician notes and letters)? 21. Have you ever deployed a natural language processing solution? If so what is the product and what application was it used for? 22. Out of the set of AAM initiative/functions which components are the system cost drivers? 23. What percentage of the AMSIS system would be able to be performed with an existing solution vs. a custom solution? XI. Submittal Requirements In order to be considered responsive to the market survey, respondents must provide the following: 1)Capability Statement (per Section IX) 2)Completed Business Declaration form (Attachment #3) 3)Copy of SBA 8(a) certification form and/or proof of service-disabled veteran-owned small business status (if applicable) Respondents are requested to provide responses as directed below. You are encouraged to submit nonproprietary information to the fullest extent possible; however, if you do submit proprietary information, please mark that information as proprietary included in the responses as such. As a follow-up to this market survey, the Contracting Officer (CO) may contact some, all or none of the respondents for one-on 登ne meetings to obtain additional information regarding their response. This market survey is being issued as an initial attempt to seek industry insight and may result in more industry outreach activities. SUBMISSION FORMAT: One (1) Electronic copy to: chontice.boykin@faa.gov One (1) Hard Copy: Chontice Boykin Wilbur Wright Bldg. (FOB-10B) FAA National Headquarters 600 Independence Ave., SW Suite 4W850, Column D (4W42DS) Washington, DC 20597 The front cover of any submission must include respondent 冱 point of contact information, including name, telephone number, e-mail, and mailing address. NOTES: Electronic submission is preferred. Electronic submission of the responses should be in either Microsoft Word format or portable document format (PDF). Please note that the FAA e-mail server restricts file size to 10MB per e-mail message; therefore, responses may have to be submitted in more than one e-mail in order to be received. All submissions must be received by 2:00pm Eastern Standard Time on April, 7, 2014. For questions of a technical nature, please contact Christopher Foster at christopher.foster@faa.gov. For general questions or requests for additional information, please contact Chontice Boykin via e-mail at chontice.boykin@faa.gov. If you're viewing this announcement from a source other than Federal Aviation Administration Contract Opportunities (FAACO), visit https://faaco.faa.gov/index.cfm/announcement/view/15946 to view the original announcement.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOT/FAA/HQ/15946/listing.html)
Document(s): Attachment; File Name: AMSIS Market Survey Announcement (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/38532); Link: https://faaco.faa.gov/index.cfm/attachment/download/38532; File Name: Business Declaration (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/38535); Link: https://faaco.faa.gov/index.cfm/attachment/download/38535; File Name: Attachment 1 - AMSIS Functionality Summary (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/38533); Link: https://faaco.faa.gov/index.cfm/attachment/download/38533; File Name: Attachment 2- AMSIS Concept of Operations (pdf) (https://faaco.faa.gov/index.cfm/attachment/download/38534); Link: https://faaco.faa.gov/index.cfm/attachment/download/38534; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03305278-W 20140309/140307234750-b0145912fade066563ead2b22e4f2a88 (fbodaily.com)
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99 -- Aerospace Medicine Safety Information System (AMSIS) - Attachment