SOLICITATION NOTICE
S -- AFGHAN PMR HOSTING - SOW
- Notice Date
- 3/18/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-14-X-0001
- Archive Date
- 4/12/2014
- Point of Contact
- Woodrow W. Bell, Phone: 7036021464
- E-Mail Address
-
woodrow.bell@dsca.mil
(woodrow.bell@dsca.mil)
- Small Business Set-Aside
- N/A
- Description
- Tables SOW Solicitation Number: HQ0013-14-X-0001 Notice Type: Combined Synopsis/Solicitation (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ0013-14-X-0001, is issued as a Request for Quote (RFQ). (iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide conference rooms and office space for the Afghanistan PMR. The event is scheduled for 11May through 16 May 2014. The North American Classification System (NAICS) code is 72110, size standard is $30 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. (v) This requirement is to provide conference rooms and office space; audio and visual equipment, set up and support; and refreshment to accommodate from 200 to 250 people. The requirements are detailed in the attached Statement of Work. (vi) ***While lodging shall not be paid under the contract resulting from this solicitation, it is required that the vendor block 100 rooms as mentioned in the statement of work. (vii)The requirement shall be Firm Fixed Price (FFP). (viii) The venue shall be located within the Crystal City/Pentagon City area and within a 1 mile radius of the Defense Security Cooperation Agency Headquarters building located at 201 12th Street South, Arlington VA 22202. (ix) Requirements are as follows: CONFERENCE ROOMS Date: Rm Qty Time of Events: Number of people Room set up Unit Unit Price Total Price May 11 2 12:00PM - 6:00PM 15 each room Office & Conference - 24 hour access during event May 12 1 8:00AM - 6:00PM 250 Classroom 1 11:30AM - 1:00PM 40 executive lunch 1 1:00PM - 6:00PM 80 u-shape & theater seating 1 1:00PM - 6:00PM 25 Classroom 1 1:00PM - 6:00PM 20 Classroom 2 8:00AM - 6:00PM 20 each room Office & Conference - 24 hour access during event May 13 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 20 Classroom 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 25 Classroom 2 8:00AM - 6:00PM 20 each room Office & Conference - 24 hour access during event May 14 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 20 Classroom 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 2 8:00AM - 6:00PM 40 each room Office & Conference - 24 hour access during event May 15 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 40 U-Shape 1 8:00AM - 6:00PM 20 Classroom 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 1 8:00AM - 6:00PM 25 U-Shape 2 8:00AM - 6:00PM 20 each room Office & Conference - 24 hour access during event May 16 1 8:00AM - 6:00PM 250 Classroom 2 8:00AM - 6:00PM 20 each room Office & Conference - 24 hour access during event OverallTotal REFRESHMENTS Date: Time of Events Number of people Description Unit Unit Price Total Price May 12 7:30 AM - 8:30 AM 250 Morning Break 2:30 PM - 3:30 PM 100 Afternoon Break May 13 7:30 AM - 8:30 AM 100 Morning Break 2:30 PM - 3:30 PM 100 Afternoon Break May 14 7:30 AM - 8:30 AM 100 Morning Break 2:30 PM - 3:30 PM 100 Afternoon Break May 15 7:30 AM - 8:30 AM 100 Morning Break 2:30 PM - 3:30 PM 100 Afternoon Break May 16 9:00 AM - 10:30 AM 150 Morning Break 11:30AM - 12:30PM 100 Afternoon Break OverallTotal Offerors shall complete the tables provided above, by entering the offeror's unit of issue, unit price, the total price for each line and the overall total in the spaces provided. In addition, the offeror shall provide pricing for all the requested audio and visual equipment. Offerors may use days or each or some other appropriate unit of issue for the requested activity rooms. Offerors may use days or each or per person or some other appropriate unit of issue for the requested activity rooms. (x) Offerors shall provide cancellation policy information in regards to conference rooms, equipment and refreshments. (xi) All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (xii) The Government will not execute any contract other than with the facility or venue proposed to provide accomodations. Any offer from a source other than the lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals on behalf of the venue whose accommodations are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offeror's facility shall be deemed technically unacceptable and will not be considered for award. (xiii) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xiv) Clause at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xv) Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. (xvi) Instructions to Offerors a. Offerors shall read the documents of the solicitation completely. b. Offerors shall complete the tables provided as an attachment to this synopsis/solicitation. Offerors shall provide a complete quote of items and services required to meet the Government's requirements. Offerors shall provide pricing for all the requested audio and visual equipment. c. Offerors shall provide cancellation policy information in regards to conference rooms, equipment and refreshments. d. An offeror shall indicate whether or not the offeror can block the requested 100 rooms. e. An offeror shall indicate whether or not the proposed facility has laundry facilities and W-Fi. f. Offerors shall provide the names of two government agencies for which the offeror has provided the same or similar services. In lieu of government agencies, offerors may provide the names of companies for which the offeror has provided the same or similar services. For each agency/company submitted, offerors shall provide point of contact information. Point of contact information shall include: -Name of point of contact -Phone number of point of contact -Email address of point of contact g. Quotes shall be submitted to Woodrow Bell via email at woodrow.bell@dsca.mil, No Later Than 11:00 am, on 28 March 2014. Offerors shall provide a complete quote of items and services required to meet the Government's requirements. (xvii) Evaluation Factors a. The lowest price technically acceptable source selection process will be used. b. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. c. Tradeoffs are not permitted. d. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. e. Exchanges may occur. f. Non-cost factors: The non-cost factors are Capabilities and Past Performance 1. Capabilities shall evaluate the capabilities and features discussed in the offerors' proposals 2. Past Performance shall be reviewed to determine relevancy. After a relevancy determination is made, the performance will be evaluated for acceptability. The evaluation ratings will be acceptable or unacceptable. g. MINIMUM ACCEPTABILITY STANDARDS FOR CAPABILITY. To be determined acceptable, offers have to meet or offer ALL of the following, at a minimum. 1. Offeror can meet the meeting room requirements and the rooms are near each other as necessary to make movement from one room the another convenient and accomplished in a timely manner. 2. Offeror can meet the refreshment break requirements 3. Proposed venue is within a 1 mile radius of the Defense Security Cooperation Agency Headquarters building and located in the Crystal City/Pentagon City area. 4. Offeror is able to block 100 rooms. 5. Venue has laundry facilities and Wi-Fi. (xviii) Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/. (xix) Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4. (xx) 1. Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. WAWF Instructions an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS. CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award ISSUE BY DODAAC: HQ0013 ADMIN BY DODAAC: HQ0013 INSPECT BY DODAAC: HQ0013 ACCEPT BY DODAAC: HQ0013 LOCAL PROCESSING OFFICE DODAAC: HQ0013 PAYMENT OFFICE DODAAC: PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS (xxi) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil). 52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer Central Contractor Registration. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/; 52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil). (xxii) The following DFAR clauses apply to this acquisition: DFARS 252.203-7002, Requirement to inform Employee's of Whistleblower Rights; DFARS 252.203-7003, Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A System for Award Management; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment. Applicable additional clauses under DFARS 252.212-7001 are as follows: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities; DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea. (xxiii) Other clauses that apply. 52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-7 System for Award Management JUL 2013 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations MAY 2012 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.217-5 Evaluation Of Options JUL 1990 52.232-23 Assignment Of Claims JAN 1986 52.242-13 Bankruptcy JUL 1995 (xxiv)Submission of Quotes: Quotes shall be submitted by 28 March 2014, 11:00 AM EST to the point of contact listed below. (xxv)Submission of Quotes: Quotes shall be submitted to Woodrow Bell via email to: woodrow.bell@dsca.mil. Facsimile submission will not be accepted. (xxvi)The point of contact (POC) for this acquisition is Woodrow Bell. Woodrow can be reached via email at woodrow.bell@dsca.mil or telephone at (703) 602-1464. (xxvii) A detailed requirement description is included in the attached statement of work.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-14-X-0001/listing.html)
- Place of Performance
- Address: TBD, United States
- Record
- SN03313797-W 20140320/140318235152-bbb4e5bf4ee20c4ddbec68e40c527e54 (fbodaily.com)
- Source
-
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