SOLICITATION NOTICE
Z -- Script Center Maintenance - Performance Work Statement - RFQ
- Notice Date
- 3/20/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of the Air Force, United States Air Force Installation Contracting Agencies - Europe, 700 CONS, Ramstein AB, UNIT 3115, APO, 09021, United States
- ZIP Code
- 09021
- Solicitation Number
- FA5613-14-T-0010
- Archive Date
- 4/8/2014
- Point of Contact
- Harriet K Randolph, Phone: 4895188, Fernando Delgado, Phone: 489-7996
- E-Mail Address
-
harriet.randolph.1@us.af.mil, fernando.delgadotorres@us.af.mil
(harriet.randolph.1@us.af.mil, fernando.delgadotorres@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Word doc of RFQ Script center performance work statement Company Name: Point of Contact: Point of Contact Phone #/E-Mail: Address Consistent with CCR Registration: Cage Code: DUNS Number: ORCA Certification: Tax ID # If Applicable: Payment Discount terms: Name of Individual Authorized to Sign for the Company: REQUEST FOR QUOTE Reference: F3N0574015A001 Return Quote NLT 4:30 p.m. EST on 24 March 2014. Negatives replies must indicate "No Quote." POC: Alternate POC: 2 nd LT Harriet Randolph, Contracting Administrator SSgt Fernando Delgado, Contract Officer Phone: +49 (0) 631 536 5188 Phone: +49 (0) 631 536 7996 E-Mail: harriet.randolph.1@us.af.mil E-Mail: fernando.delgadotorres@us.af.mil Please indicate expiration date of quote/proposal: ______________________ ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL 0001 Service for the Script Center to operate the unit (12 months) 12 EA 0002 Licensed Software for the Script Center (12 months) 12 EA Total: All offerors must have a DUNS number, a CAGE code, have an active Online Representations and Certification Application (ORCA) and be registered with the System for Award Management (SAM) system in order to be considered for award. The Government intends to award a Firm Fixed Price (FFP) contract to satisfy this requirement, using lowest price technically acceptable to evaluate. This requirement is being solicited as a Request for Quote (RFQ), submission of a quote does not guarantee receiving an award. Offerors are encouraged to submit questions regarding the RFQ or the PWS as soon as possible. Questions must be submitted via e-mail to the above listed POCs. All questions must be received no later than 21 March 2014 in order to receive a reply. Please reference the above reference number with all correspondence. Questions must be submitted in writing to the POCs listed above. In order to be considered for award, all quotes must be received no later than the time stated above. Offers must be sent via e-mail to the above listed POCs. Hand delivered offers will NOT be accepted. Offerors must complete all pages of this RFQ and return it with the quote. All quotes must also be submitted in English in order to be considered for award. Submit quotes to 2Lt Harriet Randolph, harriet.randolph.1@us.af.mil 0631-536-5188 and SSgt Fernando Delgado, fernando.delgado@us.af.mil 0631-536-7996. Offerors are encouraged to call to verify receipt of the offer. The Government will not be responsible for any failure of transmission or receipt of offer, or any failure of the offeror to verify receipt of the emailed offer. FAR 52.212-1, Instructions to Offerors - Commercial Items; Include a completed copy of the provision at 52.212-3, Alt I, Offeror Representations and Certifications -- Commercial Items, with your offer or complete paragraph (j) of 52.212-3, Alt I, if the offeror has completed the annual representations and certifications electronically at http://sam.gov. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers. System for Award Management Registration: By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. Electronic Offers: Offerors shall submit electronic offers in response to this solicitation. All submissions shall arrive by the date/time specified in the solicitation. Offerors are encouraged to call to verify receipt of the offer. If the offeror chooses to email the offer, the Government will not be responsible for any failure of transmission or receipt of offer, or any failure of the offeror to verify receipt of the emailed offer. Format for quotes shall be as follows: (1) Offers should be submitted in no smaller than 11 font size, single-spaced, on plain white paper. (2) A page shall be 8 ½ x 11 (inches) or A-4 paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11 x 17 (inches) or A-3. (3) Elaborate formats, binding or color presentations are neither required nor desired. (4) The offer must not exceed 10 pages. Delivery of Offers: (1) The Government will only accept emailed offers. No faxes will be accepted. Multiple methods of delivery are neither required, nor desired. Prospective offerors are strongly encouraged to submit any questions regarding this solicitation not later than 21 March 2014 by email to the contract specialist shown above. The Government will respond to questions received within the requested timeframe via email prior to the proposal due date. Questions received after the requested timeframe may or may not receive response prior to the proposal due date. (End of Provision) 52.212-2 -- Evaluation -- Commercial Items. (Jan 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, using lowest price techinically acceptable to evaluate. The following factors shall be used to evaluate offers: 1. Price PRICE: Offerors shall insert a unit and extended price for each Item number (0001). In addition, only EURO currency offers will be accepted. Please refer below for the current Foreign Currency Fluctuation Defense (FCFD) budget rate. (End of Provision) Note: Offerors are required to submit the Representations and Certifications for 52.212-3 with all appropriate blocks filled-in and to complete 252.229-7001 - Tax Relief, and provide a document listing the name, title, and telephone number of those individuals authorized to make decisions on behalf of the company and can negotiate with the government. (End of Addendum) The FCFD rate that will be used for evaluation purposes is $1.00 = € 0.7259. The following clauses and provisions apply to this requirement: All clauses listed below can be viewed in full text at http://farsite.hill.af.mil FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items; additional FAR clauses cited in this clause, and applicable are: 52.203-3 Gratuities, 52.203-6 Restrictions on Subcontractor Sales to the Government, 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.222-50 Alt I, Combating Trafficking in Persons, 52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards, 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations, 52.223-18 Contractor Policy to Ban Text Messaging while Driving, 52.225-13 Restrictions on Certain Foreign Purchases, 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration, 52.237-1 Site Visit, 52.237-2 Protection of Government Buildings, Equipment and Vegetation, 52.245-1 Government Property. DFARS clauses cited in this clause are:, 252.203-7000, Requirements Relating to Compensation of Former DoD Officials, 252.225-7012,Preference for Certain Domestic Commodities, 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Additional FAR/DFARS/AFFARS clauses cited are: FAR 52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil DFARS 252.225-7041, English Correspondence DFARS 252.232-7010, Levies on Contract Payments DFARS 252.229-7001, Alt I, Tax Relief, VAT Rate is 19% DFARS 252.233-7001, Choice of Law AFFARS 5352.225-9004, Submission of Offers in Other Than United States Currency: The FCFD rate used for evaluation purposes is $1.00 equals € 0.7259. AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) In addition to the access documentation requirements listed below, the contractor shall submit a written request on company letterhead with a copy to the unit responsible for contract oversight (Quality Assurance Personnel or Contracting Officer Representatives), with a copy to the contracting officer, listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The approved individuals in paragraphs (1) and (2) below, will endorse the request and forward it to the issuing base pass and registration office or security police (Long Term Pass office at the West Gate of Ramstein AB, GE or the Installation Pass Office, Spangdahlem AB, GE) for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and provide any local document requirements listed in this paragraph, to obtain a vehicle pass. (1) For construction projects send the written request to either 86 CES/SABER (Ramstein projects) or 52 CES/SABER (Spangdahlem projects). (2) For services contracts, send the written request to the Contracting Officer Representative for your contract as designated in writing by the Contracting Officer. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, paragraphs 7.4.2. Issuing Restricted Area Badges, 7.9. Unescorted Entry to Restricted Areas -- Single Badge System and 7.15 Controlled Area Access..(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the office that issued the approved letter forwarded to the Long Term Pass and Registration Office (Ramstein) or Installation Pass Office (Spangdahlem). (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) SPECIFIC ACCESS REQUIREMENTS FOR CONTRACTS PERFORMED IN GERMANY A. US CITIZENS: 1. US Citizens employed under contract with Technical Expert, Troop Care, Analytical Support, or Military Exigency status, are vetted for performance and base access through DOCPER. Go to the DOCPER Internet site at http://www.per.hqusareur.army.mil/cpd/docper for information not covered below, i.e., AE Reg 715-9 FAQs (Frequently Asked Questions), Informative presentations, and a wealth of other status-related info. (a) In accordance with the Exchange of Notes (dated 27 Mar 98) implementing the Provisions of Articles 72 and 73 of the German Supplementary Agreement (SA) to the North Atlantic Treaty Organization (NATO) Status of Forces Agreement (SOFA), non-German citizens of a NATO member country who perform services on US Government contracts shall not start work in Germany without meeting one of the following criteria: Technical Expert Status accreditation (TESA) (2) Troop Care Status accreditation (TCSA) (3) Analytical Support Status accreditation (ASSA) (4) Military Exigency (ME) via TESA or ASSA (5) TESA/ASSA TDY (6) Exemption from German work permit ("fax back") (7) German work permit or compliance with European Union member nation exchange laws and regulations (8) Certificates of limited tax liability and a German work permit (b) In order to request status under paragraph (a)(1) through (a)(5) above, the contractor shall submit all subcontractor agreements which will be used for the Government's Contract Notification package to DoD Contractor Personnel Office (DOCPER). The contractor shall submit Technical Expert Status Accreditation (TESA)/Troop Care Status Accreditation (TCSA)/Analytical Support Status Accreditation (ASSA) application packages for any employees for which TESA/TCSA/ASSA is sought within three business days of the individual being hired. (c) The applications cited in paragraph (b) above shall be submitted by the contractor, by means of the DOCPER Contractor Online Processing System (DCOPS) through the contracting officer's appointed representative to DOCPER. DOCPER's contact information is available at the DOCPER Internet site http://www.per.hqusareur.army.mil/cpd/docper/GermanyDefault.aspx (d) A 10-week temporary TESA or ASSA may be granted by the US Government for purposes of Military Exigency (ME). ME is granted for time sensitive, mission critical positions for the purpose of permitting individual contract employees, who upon initial review of the application appear to meet the requirements of TESA or ASSA, to begin working in Germany prior to TESA/ASSA accreditation. (e) Current Common Access Card (CAC) procedures: (1) DOCPER issues the DD 1172-2. (2) The Contracting Officer's Representative at the unit level (QAP/COR), as the Trusted Agent (TA), creates a Contractor Verification System (CVS) account for the contractor employee to enter and complete online personal information. (3) The employee takes a copy of the DD 1172-2 and proof of CVS entry into the database to the pass and identification issuing office to obtain CAC. (f) In addition to the contract clause AFFARS clause 5352.242-9001, CACs for Contractor Personnel, local policy directs the contractor to turn in CACs to the issuing office and provide written/signed documentation, by the Program Manager or equivalent, of the office and date CACs were returned for any actions defined in paragraphs (d) and (e). Contract clauses are located at http://farsite.hill.af.mil/VFFARa.HTM. (g) The contractor shall allow German government authorities to visit the contractor's work areas for the purpose of verifying the status of positions and personnel as Technical Expert (TE)/Troop Care (TC)/Analytical Support (AS) employees. Such visits will not excuse the contractor from performance under this contract or result in increased costs to the Government. (h) The contract price shall not be subject to an economic adjustment with regard to TESA/TCSA/ASSA in the event that (1) the contract and any or all positions identified in the contractor's proposal are disapproved for TESA/TCSA/ASSA; or (2) any or all positions submitted for TESA/TCSA/ASSA consideration during the life of the contract are disapproved for TESA/TCSA/ASSA; or (3) any or all contractor employees are denied TESA/TCSA/ASSA; or (4) TESA/TCSA/ASSA accreditation is rescinded during the life of the contract. (i) If the contractor's employees will be performing in the Federal Republic of Germany under the conditions identified in paragraphs (a)(6) through (a)(8) of this clause, DOCPER is not involved in the process. B. RESIDENT OF EUROPEAN UNION OR NATO-MEMBER (i.e., Contractor and Contractor Employee): TEMPORARY BASE ACCESS OR CONTRACTS LESS THEN 90 DAYS IN DURATION: Temporary pass issued if: •1. Contract period is less than 90 days •2. A favorable rating on the screening is not available for contract employee. Note: Once a favorable rating is received, the employee returns for issuance of a new pass for the total contract period requested in the original paperwork. •3. Required Documents: • i. 17 Page questionnaire or 604-1B) must be filled out entirely for it to be of any use to us (addresses, phone numbers, zip codes etc) • ii. Original and copy of Passports or Personal Ausweiss • iii. Original and copy of PGCC (Police Good Conduct Certificate) BASE ACCESS FOR CONTRACTS WITH A PERFORMANCE PERIOD OF MORE THAN 90 DAYS: Mandatory Installation access procedures apply when contractors require access under this contract at least three (3) times per week for a period of at least 90 days. •1. Procedures to receive an Installation Pass (IP) are as follows: •a. USAFE Form 79: • i. The 577 card holder in the unit receiving services, will be responsible for completing the USAFE Form 79 and insuring the pass applicant has all of the required documents to obtain an IP. •b. Proof of Identification - Valid Identification Documentation: • i. Police Good Conduct Report (PGCC) obtained at the local court house - provide original plus one copy • ii. Ausweis (German ID or National ID) - provide original plus one copy •c. Additional Mandatory Requirements: • i. If local national employees reside outside of Germany or are subcontractors under a prime contractor, written verification of contract data may be needed. Information is available from individuals issuing letter cited in paragraph 1(b). • ii. Work permit if individual is a citizen is from a country other than where contract performance will occur • iii. 17 page questionnaire for back ground investigation unless investigation was accomplished within the last five years. END OF ACCESS PROCEDURES IN GERMANY 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). 2-in1 Invoice and Receiving Report (COMBO) - Supplies and Services (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Not Applicable (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F78900 Issue By DoDAAC FA5613 Admin DoDAAC FA5613 Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ -------------------------------------------------------------------------------------------- (*Contracting Officer: Insert applicable DoDAAC information or "See schedule" if multiple ship to/acceptance locations apply, or "Not applicable.") (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Approver: * Contracting Officer: fernando.delgado@us.af.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Defense Finance and Accounting Serfice (DFAS)-Europe, ATTN: Limestone, Kleber Kaserne, dfaseucs@dfas.mil, phone: +49-631-411-6529/6383 (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) Attachments: Attachment 1 Performance Work Statement
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/USAFE/ROB/FA5613-14-T-0010/listing.html)
- Place of Performance
- Address: Bldg 2497 KMCC Mall Ramstein Air Base, Non-U.S., Germany
- Record
- SN03316570-W 20140322/140320235626-0dde082ea57c9baccc1e09a78fd08c12 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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