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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 28, 2014 FBO #4507
DOCUMENT

J -- Preventative Maintenance of Hemodialysis Units - Attachment

Notice Date

3/26/2014
 

Notice Type

Attachment
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Ralph H. Johnson VA Medical Center;109 Bee Street;Charleston SC 29403-5799
 

ZIP Code

29403-5799
 

Solicitation Number

VA24714I0505
 

Response Due

4/4/2014
 

Archive Date

4/14/2014
 

Point of Contact

David Feliciano, Contract Specialiat
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Notice: Preventative Maintenance Hemodialysis Units DESCRIPTION: This is a sources sought to determine the availability of potential sources having the skills and capabilities necessary to provide the SPECIFIED REQUIREMENT. All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought synopsis only. Questions should be submitted by email to David.Feliciano@va.gov. Provide only the requested information below. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (size standard $7.0 Million). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published on the FBO website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. SPECIFIED REQUIREMENT: Network Contracting Office 7, Charleston, SC is seeking sources for a potential contractor to perform the following type of service: 1. Title of Project: B Braun Dialog Plus Dialysis Machine Preventive Maintenance 2. Scope of Work: The contractor shall provide all resources necessary to provide full service maintenance on fifteen dialysis units per B Braun Dialog+ Service Manual, at the Ralph H. Johnson Veterans Affairs Medical Center (109 Bee Street, Charleston, South Carolina). Preventive maintenance is defined as such services which involves checking the correct functioning of the dialysis machine and the replacement of expendable parts to ensure the fault-free operation of the dialysis machine. 3. Background: The life-support systems (B Braun hemodialysis units) require regular maintenance. The equipment is used daily in delivering safe patient care and needs maintenance to be completed immediately. Downtime may cause life threatening issues and/or rescheduling. Moreover due to unavailability of equipment services a need to fee-basis patients will occur, which would be cost prohibitive. Also due to the proprietary nature of the equipment and software only a B Braun certified technician should perform the maintenance. 4. Performance Period: The contractor shall complete the work required under this SOW during the base year and 4 option years, unless otherwise directed by the Contracting Officer (CO). 5. Type of Contract: Firm-Fixed-Price SCOPE The Contractor shall be fully responsible and accountable for the maintenance of all listed equipment beginning on the date specified in the Notice to Proceed. These specifications are a statement of the minimum level of work and services that are to be provided. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, for the units the contractor shall be performed Preventive Maintenance every six (6) months and to take all measures which would be taken by a prudent manufacturer to maximize the life expectancy and minimize downtime of related systems and ensure safe and reliable dialysis operation. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards, and regulations. If a conflict arises between these standards, the most stringent will prevail. The Contractor shall provide a reliable and well-trained certified B Braun service technician on-site to provide non-emergent preventive maintenance and/or repairs, as needed during normal working hours, Monday through Friday, 8:00 am to 4:00 pm with the exception of national holidays. All scheduled work that requires a dialysis machine to be taken out of service shall be coordinated with the COTR or designee and the contractor shall report to the COTR or designee the status of dialysis equipment or systems not operating by the close of each workday. Any equipment or system not operational by the official start time of the occupants shall be reported to the COTR or designee by 8:00 a.m. that day. The contractor shall be responsible for the installation of signs as related to equipment and/or systems as deemed necessary by the COTR or designee. In the event a dialysis machine is shutdown, a "Do Not Use" sign must be placed on each machine. The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The Contractor must obtain the approval of the COTR or designee before storing anything in equipment spaces. Operating supplies such as lubricants, rags, cleaners, etc., shall be properly secured in containers approved by the COTR or designee. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the equipment space. Safety requirements shall be maintained as required by NFPA, the National Electrical Code and the manufacturer recommendations. PERFORMANCE REQUIREMENTS 1.MATERIALS TO BE FURNISHED: The Contractor shall furnish all lubricants, test equipment, cleaning supplies, parts and tools necessary to perform the work described above. Only accessories, disposable items and spare parts that do not pose a technical safety risk and demonstrably comply with Medical Devices Directive 93/42/EEC (MDD) may be used. To ensure the full functionality of the dialysis machine, we recommend using products/parts by B. Braun Medical Inc. 2.SERVICE MANUALS/TOOLS/EQUIPMENT: The Medical Centers shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its staff all operational and technical documentation (such as: operational and service manuals, schematics, and parts lists) which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO or COTR upon request. 3.REPORT OF SERVICES/DOCUMENTATION: Upon completion of any maintenance and/or repair services, the contractor shall report to the COTR or designee and provide an electronic report detailing services performed and obtain an acceptable signature. Contractor shall prepare and submit a written report on or before the third (3rd) day after the service detailing all services performed for each dialysis machine. This report shall be required prior to billing. If this service report is not received, invoices shall not be paid until report is received and verified. Contractor shall maintain a complete orderly and chronological file, including, but not limited to, parts list, copies of repairs required by contract, etc. This file shall be made available for inspection upon request of the Contracting Officer or COTR. 4.EQUIPMENT TO BE SERVICED: NAME EE# Serial # 1.HEMODIALYSIS UNIT 160275 22058 2. HEMODIALYSIS UNIT 160276 22067 3.HEMODIALYSIS UNIT 160277 22070 4.HEMODIALYSIS UNIT 161676 23724 5. HEMODIALYSIS UNIT 161677 23723 6. HEMODIALYSIS UNIT 161678 23707 7. HEMODIALYSIS UNIT 161679 23725 8. HEMODIALYSIS UNIT 161680 23714 9. HEMODIALYSIS UNIT 161681 23720 10. HEMODIALYSIS UNIT 161682 23712 11. HEMODIALYSIS UNIT 161683 23718 12. HEMODIALYSIS UNIT 161684 23711 13. HEMODIALYSIS UNIT 162862 27182 14. HEMODIALYSIS UNIT 162863 27187 15. HEMODIALYSIS UNIT 162864 27189 1 6. HEMODIALYSIS UNIT 176798103487 1 7. HEMODIALYSIS UNIT 176799103488 REQUESTED INFORMATION: (1) STATEMENT OF CABABILITY: Submit a brief description, five (5) pages or less, that demonstrates how your company has the supervision, facilities, labor and experience to perform the scheduled and unscheduled repairs and preventative maintenance of the equipment described above. Include past experience in performing these services to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability to start date and your address. (2) BUSINESS SIZE AND SOCIO-ECONOMIC STATUS: (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantaged business (c) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Hub-zone firm (e) Indicate if your firm is a woman-owned or operated business (f) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the DUNS number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ and/or the VetBiz Registry at http://vip.vetbiz.gov/. If not, please (i) NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the VetBiz Registry. Responses must be emailed to David.Feliciano@va.gov no later than 4:00pm EST, Friday, April 4, 2014. Your response should include both the STATEMENT OF CABABILITY and BUSINESS SIZE AND SOCIO-ECONOMIC STATUS information as explained above. Please place "Attention: Preventative Maintenance of Hemodialysis Units" in the subject line of your email. This notice is to assist the VA in determining sources only. A SOLICITATION IS NOT CURRENTLY AVAILABLE. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/ChaVAMC/VAMCCO80220/VA24714I0505/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-14-I-0505 VA247-14-I-0505.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1273558&FileName=VA247-14-I-0505-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1273558&FileName=VA247-14-I-0505-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Ralph H. Johnson VAMC;109 Bee Street;Charleston, SC

Zip Code: 29403
 

Record

SN03321466-W 20140328/140326235615-ea6823895b28d6922b7cda0a2833aab7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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