SOLICITATION NOTICE
F -- F - HAZCOM 2013 BIA/BIE
- Notice Date
- 4/7/2014
- Notice Type
- Presolicitation
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- BIA NAVAJO 00009301 WEST HILL ROOM 346Contracting OfficeGallupNM87301US
- ZIP Code
- 00000
- Solicitation Number
- A14PS00358
- Response Due
- 4/10/2014
- Archive Date
- 5/10/2014
- Point of Contact
- MARY JANE JOHNSON
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. A14PS00357 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. This acquisition is for a Native American Owned Business and Small Business Set-Aside under the Buy Indian Act (25 U.S.C). The NAICS Code is 541620, Size standards $14.0. DESCRIPTION: Contractor shall provide all labor, materials, supervision, incidentals necessary to provide Hazard Communication Plan development of new plans to meet the recent changes in OSHA 29 CFR 1910.120. Period of Performance from date of award to 90 days. Scope of Work: Bureau of Indian Affairs and Bureau of Indian Education HAZARD COMMUNICATIONS PLAN DEVELOPMENT OF NEW PLANS TO MEET THE RECENT CHANGES IN OSHA 200CFR 1910.120 BACKGROUND: The Bureau of Indian Affairs and the Bureau of Indian Education operate or oversee operations at five (5) agency offices, 37 satellite work centers, six (6) BIE Education Administrative Offices and sixty-six schools located though out the Navajo Indian Reservation and adjacent communities. Daily operations and maintenance activities, resource management field work and maintenance of road, dams and farm development require the use of both regulated an over the counter chemicals by employees in the conduct of their work. The recent changes in the Occupational Health and Safety Act (OSHA) of the Hazard Communication Program (HazCom) (29 CFR 1910.1200) require changes be documented in a plan to address the new amendments to the regulations to be implemented on December 1, 2013. BIA implemented the BIA HazCom Program (Plan) in 2005. Since that year no updates to the BIA Hazcom Plan have been made. Organizational changes have also occurred as the BIA education program activities were separated and functions assigned to the newly created Bureau of Indian Education (BIE). SCOPE: The BIA and BIE require the services of an environmental contractor to review any existing HazCom Plans for updates to the plans to meet the new revisions to Hazard Communication Regulations. Individual plans were developed to meet the needs of each of the approximately 111 BIA and BIE locations. The plans shall address and include program requirements necessary to meet the major changes to the regulatory requirements of 1) Hazard classification, 2) labels and 3) Safety Data Sheets. The plan shall be designed to provide information to employees at the agencies, work centers, towers and schools. WORK: The contractor shall develop individual plans to meet specific operations for the listed BIA and BIE programs located throughout the Navajo Indian Reservation. The Navajo Area encompasses and area approximately 25,000 square miles and has five (5) off-reservation dormitories and two satellite reservations, Alamo and Tohajiilee, New Mexico. The Hazard Communication Plans shall be designed in a manner as to inform each location where chemicals are used how to safely use the chemicals in a manner in compliance with the 29 CFR 1910.1200 regulations. The Bureau of Indian Affairs (BIA) Navajo Region has both administrative offices, program offices and five (5) Agency Offices with yards. Each of these programs have chemical inventories of all chemicals use for program operations. Regional Administrative offices are Property Management, Finance, Budget, Acquisitions, Facility Management, Human Resources, Information Technology, Self Determination, Real Estate Services, Division of Environmental, Cultural and Safety Management, and Law Enforcement. These programs generally do not have chemical inventories at the Regional Office except for office chemicals such as toners, correction fluids and other related office machine chemicals. Chemcial Usage: The Divisions of Water Resources/Safety of Dams, Forestry/Fire Management, Transportation and Natural Resources may have chemicals associated with field operations but are stored off site or at the agency field offices. -BIA Division of Transportation (DOT) has offices at the Region, five (5) Agencies located at Chinle, Fort Defiance, Tuba City, Arizona and Shiprock, and Crownpoint, New Mexico. DOT also has eleven (11) maintenance yards, located in Chinle, Fort Defiance, Ganado, Dilcon, New Lands, Tuba City, Kaibeto, Pinon, Arizona, and; Crownpoint, Shiprock, Farmington-CHEU, New Mexico. -BIA Division of Forestry; Program Office for Fire Management and Forestry Yard, Fort Defiance, Arizona and 7 fire towers Roof Butte, Washington Pass, Tohatchi, Black Pinnacle, Piney Hill, Oak Ridge, -BIA Navajo Indian Irrigation Project Program Office and Field Operations (Farmington, New Mexico). -Division of Facility Management Yard and Radio Shop, Gallup, New Mexico The Bureau of Indian Education (BIE) has six (6) agencies and 61 schools and five (6) dormitories which use chemicals for operation and maintenance at school/dormitories, kitchen and office cleaning and school classroom chemical education use. Task 1 Pre Submittals 1. Health and Safety Plan to address field investigations as required by 29 CFR 1910.120. 2. Professional credentials for signature and certifications (Must be a Professional Engineer or Professional Environmental Scientist licensed in the states of Arizona, New Mexico or Utah). 3. Work Plan with Schedule. Task 2 Work 1. The contractor shall contact Program managers to schedule interviews with program to collect data for inclusion into the Hazard Communication Plan. 2. The contractor shall conduct site inspections as necessary for interviews and data collection for the inclusion into the Revised Hazard Communication Plan. This includes collection of chemical inventories and MSDS. 3. The contractor shall prepare the outline for addressing the requirements of the amendments to the Hazard Communication Program (Plan) for submittal to BIA for review and approval. A. One plan each shall be prepared for DOT, Natural Resources, NIIP, and Forestry programs along with the associated yards shall be prepared. B. One plan shall be prepared for the Administrative Offices to address the requirements for HazCom. C. One plan shall be prepared for the BIE program offices and schools. 4. The contractor shall prepare a PowerPoint presentation for the Division of Environmental, Cultural and Safety Management to present to the field program to educate the users on how the plan should be implemented. This PowerPoint presentation and Hazard Communication Program (Plan) shall be the property of the BIA and no copyrights shall be applied by the successful contractor. All data collected by the contractor used to prepare the HazCom Plan shall be returned to the BIA upon completion of the contract. 3. The contractor shall prepare final HazCom Plan as approved. Plan shall be submitted in draft format on or before at 90 days from notice to proceed to the BIA/BIE shall review the final plans by within 15 days of receipt and provide comments to the contractor for finalization. 4. The contractor shall finalize Hazard Communication Plan by 120 days from notice to proceed and distribute to BIA/BIE via certified or tracked mail (FedEX, USPS, etc.). Return all information collected from BIA/BIE to DECSM following final invoice. Task 3 Reports 1. The contractor shall prepare 10 sets of the final reports, five read only CDs in Microsoft Word of the plan and one set writable CDs in Microsoft Word. All copies shall be mailed to BIA DECSM, Post Office Box 1060, Gallup, NM 87305 2. The contractor shall provide one set PowerPoint presentation and mail it to BIA DECSM, Post Office Box 1060, Gallup, NM 87305. 3. Upon receipt of the information plus final reports, final payment shall be made. Price: HAZCOM REPORTS: 1.BIA Navajo Region Administrative Office/5 Agency 1 each $ _______ = $________ 2.DOT Regional Office-CHEU-NIIP Roads-New Lands 1 each $ _______ = $________ 3.DOT 5 Agency Offices & 11 Maintenance Yards 5 each $ _______ = $________ 4.Division of Natural Resources Adm/5Agency 5 each $ _______ = $________ 5.Division of Water Resources/SOD 1 each $ _______ = $________ 6.Division of Forestry/Fire Management/7 Towers 1 each $ _______ = $________ 7.Navajo Indian Irrigation Project 1 each $ _______ = $________ 8.BIE Admin/6 Agency Offices/6 Maintenance Shops 1 each $ _______ = $________ 9.BIE 61 Schools/6 Agency Offices/Alamo&Canoncito 6 each $ _______ = $________ 10.Applicable Taxes 1 job $ _____ = $_______ TOTAL $___________ Award will be made to the lowest priced offeror, who's quote conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This will be a Fixed Price Contract. CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011); FAR 52.225-1 Buy American Act-Supplies (June 2003) (41 U.S.C. 10a-10d); FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003)(31 U.S.C. 3332); and FAR 52.232-36, Payment by Third Party (May 1999) (31 U.S.C. 3332); FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008). DIAR and FAR clauses are herein incorporated as follows: FAR 52.232-18, Availability of Funds (April 1984); FAR 52.216-02, Economic Price Adjustment-Standard Supplies, (JAN 1997); DIAR 1452.226-70, Indian Preference; 1452.226-71, Indian Preference Program; 1452.280-4, Indian Economic Enterprise Representation; and 1452.204-70, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (AUG 2012)(DEVIATION). The Federal Acquisition Regulations clauses and provisions are available on the Internet at: http://www.arnet.gov/far or may be requested from the Contracting Officer. Award will be made at a fair and reasonable price to the lowest responsive and responsible offeror whose quote conforming to the requirements herein will be the most advantageous to the Government. Provide DUNS# and Tax ID# with a signed and dated quote, along with a completed copy of FAR Clause 52.212-3, Offeror Representations and CertificationsCommercial Items and DIAPR 1452.280-4, Indian Economic Enterprise Representation. The RFQ is due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Mary Jane Johnson, P. O. Box 1060, Gallup, New Mexico 87305 by, April 10, 2014, 11:00 AM (Local Time, Gallup, N.M.) Physical address: 301 W. Hill Ave., Room. 346, Gallup, NM 87301. Quotes submitted by facsimile at (505) 863-8382 or by email at maryjane.johnson@bia.gov will be accepted. Any further questions regarding this announcement may be directed to Mary Jane Johnson, Contract Specialist, by fax at (505) 863-8382. All contractors submitting quotes must be registered in the SAM.gov, in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.SAM.gov.
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