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FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 30, 2014 FBO #4540
DOCUMENT

Q -- Egle Nursing Home - Justification and Approval (J&A)

Notice Date

4/28/2014
 

Notice Type

Justification and Approval (J&A)
 

NAICS

623110 — Nursing Care Facilities (Skilled Nursing Facilities)
 

Contracting Office

Department of Veterans Affairs;VISN 5 Contracting;849 International Drive;Linthicum MD 21090
 

ZIP Code

21090
 

Archive Date

5/24/2014
 

Point of Contact

Krista Shreet
 

Small Business Set-Aside

N/A
 

Award Number

VA245-14-A-0045
 

Award Date

4/24/2014
 

Description

The Department of Veterans Affairs has negotiated and awarded a sole source commercial Basic Ordering Agreement for nursing home services with Egle Nursing Home located at 57 Jackson St., Lonaconing MD 21539. The award was completed in accordance with FAR 6.302-2 and U.S.C. 253(c)(2) as the requirement was of an Unusual and Compelling nature. The Basic Ordering Agreement is for a period of one base year. This notice is not a request for competitive quotes, proposals, or information. Please direct any questions to Krista Shreet at krista.shreet@va.gov. DEPARTMENT OF VETERANS AFFAIRS VISN 5 Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs, NCO 5, 849 International Dr., Ste. 450, Linthicum, MD 21090 Requisition No. Funded/Paid thru 1358 Obligation 2.Nature and/or Description of the Action Being Processed: Pursuant to FAR 6.302-2 and 41 U.S.C. 253(c)(2), the VA has a requirement of Unusual and Compelling Urgency. In accordance with the VHA Standard Operating Procedure for Other Than Full and Open Competition procurements, the Martinsburg VA Medical Center (MT VAMC) requests a Basic Ordering Agreement in order to serve a veteran currently placed in the facility. Services will be furnished to the veteran for whom such care is specifically authorized by the MT VAMC. The Government intends to negotiate a sole source acquisition negotiation for service to eligible veteran(s) in a community nursing home facility located in Lanaconing, MD. Egle Nursing Home is supporting the Martinsburg WV VA Medical Center in meeting its strict requirements for placement of eligible veterans into a community nursing home facility. The Government anticipates an award of a Basic Ordering Agreement for a total of one year from date of award for Community Nursing Home services. 3.Description of Supplies/Services Required to Meet the Agency's Needs: Award a sole source contract to Egle Nursing Home in Lanaconing, MD to provide community nursing home (CNH) services to veteran(s). Egle Nursing Home, hereafter referred to as "Nursing Home" will provide nursing home care to include: provider visits, laboratory work, x-ray, special services, room, meals, nursing care, and other services or supplies commensurate with the VA authorized level of care. Striving to meet healthcare needs and promote maximum wellbeing, a break in continuity of care to our Veterans would prove detrimental and negatively impact the quality of life for this aged Veteran population who require critical assisted services and supportive environment. The total estimated value is $100,000 4.Statutory Authority Permitting Other than Full and Open Competition:. FAR 6.302-2 and 41 U.S.C. 253(c)(2): Unusual and Compelling Urgency 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): PL 88-450, PL 106-117 and 38 U.S.C. 1720 create the expectation that qualified veterans will receive Community Nursing Home (CNH) services in their community. The VA Medical Center (VAMC) provides care to veterans whose primary residence is Egle nursing home, the Veteran's Health Administration (VHA) has a policy that nursing home care may be provided in licensed nursing facilities at the Department of Veterans Affairs (VA) expense. The VA Community Nursing Home (CNH) Program is designed to assist Veterans and their families in making the transition from an episode of hospital care, nursing home care, or domiciliary care to the community. The primary goal of the CNH program is to maintain or restore the Veteran to the highest attainable level of health and well-being. The CNH program has two cornerstones: some level of patient choice in choosing a nursing home in close proximity to their home and family and an approach to local oversight of CNHs consisting of annual reviews and monthly patient visits. Following this approach, the VAMC has established contracts in various areas throughout Maryland. This entails placement of the Veteran in a facility that is in proximity to the Veteran's home or place of residence or in proximity to the Veteran's family or social connections. Contracts and agreements under the referenced authority carry out the essential purpose of providing nursing home services to the Veteran and in the Veteran's social community. Discontinuation of the current services will cause an unacceptable delay in fulfilling the agency's requirement for Veteran support and cause substantial duplication of cost to the Government that is not expected to be recovered through competition. A break in the continuity of care to our veterans would prove detrimental and negatively impact the wellbeing of the veteran requiring assistance. The Contractor is to provide nursing home care in accordance with the VHA CNH procedures specified in VHA 1143.2. The facility has to meet all state licensing requirements including the state requirement pertaining to level of medical liability insurance. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Synopsis of this procurement action was not submitted to FedBizOpps due to the urgent need for these services, in accordance with FAR 5.202(a)(2). The contracting office will provide the availability of the justification in accordance with FAR 6.305(b). 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: In order to determine whether the contractor's proposed price is fair and reasonable, the Contract Specialist will review the proposed rates against State Medicaid rate. If the contractor's proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable before award. The negotiated rates are required to be within the guidelines established by M-5, Part II, Chapter 3, dated March 28, 1995 and IL 049-02-15 dated September 19, 2002. The guidelines require: a factor of not more than 18 percent be added to routine ancillary services; the daily cost of rehabilitation therapy would require written permission or approval. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The contractor is currently and has in the past successfully provided services to Veterans, is knowledgeable of VA procedures and requirements. A change in environment would be emotionally and mentally disruptive to their well-being as well as, to their families and caregivers. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: All pertinent facts have been noted above. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Due to the urgency of the requirement, the intent of the requirement serves as a stop-gap measure to obviate the possibility of a service stoppage which will prove injurious to the veteran. VISN 5 Contracting Office has been working collaboratively with VHA to prepare consolidated procedures to address overcoming future barriers to the procurement process of medical care provisions.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/fa7a727d5bc3f3fe23d5295190a81d83)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA245-14-A-0045 VA245-14-A-0045_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1331980&FileName=VA245-14-A-0045-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1331980&FileName=VA245-14-A-0045-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03350729-W 20140430/140428235035-fa7a727d5bc3f3fe23d5295190a81d83 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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