SOLICITATION NOTICE
X -- 2TX0546 Gov Lease San Antonio,TX
- Notice Date
- 4/30/2014
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Realty Services (7P), 819 Taylor Street, Fort Worth, Texas, 76102
- ZIP Code
- 76102
- Solicitation Number
- 2TX0546
- Archive Date
- 10/1/2014
- Point of Contact
- David Garrison, Phone: 817-978-0345
- E-Mail Address
-
david.garrison@gsa.gov
(david.garrison@gsa.gov)
- Small Business Set-Aside
- N/A
- Award Number
- 2TX0546
- Award Date
- 9/1/2014
- Description
- 2TX0546/DHS ICE/San Antonio, TX U.S. General Services Administration GSA Region 7 Leasing Division Justification for Other than Full and Open Competition Lease Number: GS-07B-15098 (current). New lease number TBD Project Number: 2TX0546 Agency Name: DHS/ICE 1. Identification and Description of Action Being Approved: The General Services Administration currently leases 10,433 rentable square feet (RSF) of office space at 45 NE Loop 410, San Antonio, Texas under lease number GS-07B-15098 for the Department of Homeland Security/Immigration and Customs Enforcement (DHS/ICE). The current lease expires 7/4/15. Approval is requested to negotiate a superseding lease with the incumbent lessor without full and open competition for continued occupancy at this lease location. 2. Description of Supplies or Services Required: DHS/ICE submitted a continuing needs email on 12/18/2013 for 10,433 rentable square feet of office and related space. This requirement is for 10,433 RSF of space for a ten year term to commence on 9/1/14. The anticipated annual cost of this lease is $23.74/ rentable square feet per year (5 year firm term) and $18.61/ rentable square feet per year for the (5 year soft term) for an average annual cost of $220, 918.78 and a total contract value of $2,209,187.75. The delineated area is a two mile radius from the existing building. 3. Identification of Statutory Authority: 41 U.S.C. 253(c) (1): Only one responsible source and no other supplies or services will satisfy agency requirements 4. Demonstration that the Acquisition Requires use of the Authority Cited: GSAM 570.402-5 allows for negotiation with the incumbent lessor when a cost-benefit analysis shows that the Government cannot expect to recover relocation and duplication costs through competition. GSA placed an advertisement conforming to GSAM 570.402-2 on the Federal Business Opportunities Web site ( fedbizopps.gov ) on 12/11/2013 and received zero responses. The Bullseye information included seven class A properties within two miles of the existing location. Those properties were contacted and provided a verbal anticipated rental rate. The incumbent lessor's anticipated rate is $23.74/RSF for the first five (5) years is based on the Bullseye target rate, this rate includes amortized TI. The fully serviced rate excluding amortized TI is $18.61/RSF for the remaining five (5) years. The contacted party that provided the lowest cost quoted a full serviced rate of $20.50/RSF excluding amortized TI, and is located at 7330 San Pedro Avenue. The fully serviced rate including amortized TI for the first five (5) years is $27.51/RSF and the remaining five (5) years would be $20.50/RSF. The total contract value consists of a five (5) year firm term ($1,435,059.15) and a five (5) year soft term of ($1,069,382.50) which equates to $2,504,441,65. Award to other than the current Lessor would require relocation of the entire requirement and would cause DHS/ICE to incur move and replication costs that would not be recovered through competition. <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image001.gif" alt="" width="681" height="3" /> Justification For Other Than Full And Open Competition P AGE 1 OF 4 Last Revised 2/7/13 2TX0546/DHS ICE/San Antonio, TX Cost Benefit Analysis Acquisition of 9,072 ANSI/BOMA Office Area (ABOA) Square Feet 10 Year (Full Term) Analysis: Present Location Alternate Location (7330 San Pedro Avenue) 10-Year Total Rent/Annual ABOA rate – Total Contract Values $2,209,187.75/$24.35 $2,504,441.65/$27.61 New amortized tenant improvements $235,890.13 $322,259.21 (OA Tool (Bullseye) – General and Custom) Cost of physical move. ** Include the following information in the estimate: · Number of people moving 23 · Number of cabinets or estimate 2 cabinets/person · Number of boxes (or number of boxes per person) · Number of existing workstations to disassemble, move, and reassemble · Move freestanding furniture ($/ABOA SF; # of rooms). · Temporary contingency storage fees per workstation per month, if appropriate · Furniture project management fees · Space planning project management fees $0.00 $31,519.93 Voice and data move. ** Includes both move and replacement costs, since moves sometimes trigger replacement of equipment that otherwise would have been used for a longer time. Include the following elements in the estimate: · Purchase and install new ISDN phone systems · Purchase new handsets · New voice/data ISDN line · Relocate existing voice/data ISDN line (including phones in conference rooms, lines for fax machines, etc. · Purchase and install new analog phone system · New voice/data analog line (fax) · Purchase new switch · Purchase new phones and voicemail system · Purchase new LAN printer (data line) · Relocate existing LAN printer (data line) · Purchase and install new computer equipment · Relocate existing computer equipment · Relocate computer rooms (# rooms $/ABOA SF/room) · Telecommunications project management fees $0.00 $29,418.60 Duplication of Reimbursable Work Authorization (RWA) alterations (above agency customization tier) $0.00 $0.00 Temporary storage fees, include contingency storage fees per workstation per month, if appropriate $0.00 $0.00 Total 10-year cost/annual ABOA rate (no escalations included) $2,209,187.75/$24.35 $2,565,380.18/$27.61 Full Term lease savings $356,192.43 ** Estimate the cost of relocation by conducting market research, which involves: · Reviewing PBS & Federal Acquisition Service client agency costs for recent relocation services · Asking private companies their costs for recent relocations · Searching for printed and on line advertisements for relocation services with quoted rates · Calling service providers for quoted rates. The cost of relocating DHS/ICE using the low cost quote exceeds the cost of remaining at 45 NE Loop 410, San Antonio, Texas. The savings to the Government is $356,192.43. Based on this cost-benefit analysis, the Government cannot expect to recover relocation and duplication costs through competition. Therefore, the Government intends to negotiate a superseding lease and remain at its current location. <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image001.gif" alt="" width="681" height="3" /> Justification For Other Than Full And Open Competition P AGE 2 OF 4 Last Revised 2/7/13 2TX0546/DHS ICE/San Antonio, TX 5. Description of Efforts to Solicit as Many Offers as Practical: On 11/14/2013, GSA conducted market research and identified seven (7) potentially acceptable locations (six plus the incumbent) that might meet the agency's needs within the delineated area. All properties were contacted via telephone to confirm their published rate or to indicate what their estimated rate might be. Only six (6) responded. In addition, an advertisement was placed in FedBizOpps on 12/11/2013. GSA received zero responses. The lowest quoted estimated rate was at 7330 San Pedro Avenue, with an estimated rental rate of $20.50/RSF (without TIs). A copy of the market research is attached. 6. Demonstration that the Anticipated Cost will be Fair and Reasonable: In accordance with Federal Acquisition Regulation (FAR) 6.303-2(a) (7), the Contracting Officer determines by certifying this document that the anticipated cost to the Government of $23.74/RSF for years 1-5 and $18.61 for years 6-10 is fair and reasonable. Recent market surveys/research conducted by GSA in San Antonio, Texas showed the rental rate within the delineated area ranges from $20.50 - $26.00 per RSF. 7. Description of the Market Survey Conducted: On 11/14/2013, GSA conducted market research that identified the following six (6) alternate locations plus the incumbent Lessor. Five alternate locations were spoken to over the phone and one did not respond so the published rate was used. Market Data for the Area Address Asking Full Service Rental Rate a. 45 NE Loop 410 (incumbent) $23.74 (Bullseye Target Rate) b. 70 NE Loop 410 $25.50 c. 601 NW Loop 410 $25.00 d. 613 NW Loop 410 $23.00 e. 10101 Reunion Place $25.50 (published rate) f. 7330 San Pedro Avenue $20.50 g. 9601 US Highway 281 $26.00 8. Other Facts Supporting the use of Other Than Full and Open Competition: Not Applicable. 9. List of Sources that Expressed an Interest in the Acquisition, in response to the FBO ad placed on 12/11/13: <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image002.gif" alt="" width="64" height="3" /> None 10. Statement of Actions to Overcome Barriers to Competition: Not Applicable. <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image003.gif" alt="" width="686" height="3" /> Justification For Other Than Full And Open Competition P AGE 3 OF 4 Last Revised 2/7/13 2TX0546/DHS ICE/San Antonio, TX 11. CONTRACTING OFFICER CERTIFICATION By signature on this justification for Other than Full and Open Competition, the Contracting Officer certifies that the award of a superseding lease of 10,433 RSF is in the Government's best interest and that this Justification is accurate and complete to the best of my knowledge and belief. Invalid signature X Thomas Bell <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image004.gif" alt="" width="258" height="3" /> Contracting Officer* (Approver up to $650,000 TCV) 12. TECHNICAL REQUIREMENTS PERSONNEL CERTIFICATION I certify that by signature on this Justification for Other than Full and Open Competition, the supporting data used to form the basis of this Justification is accurate and complete to the best of my knowledge and belief. Invalid signature X Ryan Lindberg Invalid signature X David Garrison Project Manager Signed by: RYAN LINDBERG Leasing Specialist REVIEW, CONCURRENCE AND APPROVAL Invalid signature X JTrevino <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image005.gif" alt="" width="259" height="3" /> Leasing Director* Invalid signature X Ted Taliaferro <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image006.gif" alt="" width="259" height="3" /> Legal Counsel* Invalid signature X James M. King <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image005.gif" alt="" width="259" height="3" /> James King, Competition Advocate (Approver $650,001 - $12.5M TCV) Signed by: General Services Administration FAR Part 6.303 requires that information on which the Justification is based be certified as complete and accurate by the technical or requirements personnel. FAR Part 6.304 specifies that the justification must be approved in writing by a specified designee (position title from FAR used above) based on TCV. No additional guidance is included in GSAM Part 506.3. *Regional practice requires concurrence by the Leasing Director and Legal Counsel where TCV>$650,000, by the RC where TCV>$12.5M and by all lower level approvers. M=Million NAR=Net Annual Rent (Annual Rent less Operating) TCV=Total Contract Value HCA=Head of Procuring Activity SPE=Senior Procurement Executive <img src="file:///C:/Temp/1/msohtmlclip1/01/clip_image003.gif" alt="" width="686" height="3" /> Justification For Other Than Full And Open Competition P AGE 4 OF 4 Last Revised 2/7/13
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/7P/2TX0546/listing.html)
- Place of Performance
- Address: 819 Taylor Street, Fort Worth, Texas, 76102, United States
- Zip Code: 76102
- Zip Code: 76102
- Record
- SN03352617-W 20140502/140430234954-efcac0e1871d613155294ae622777654 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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