SOLICITATION NOTICE
99 -- Dining and Lodging CGC CUSHING - Package #1 - Package #2 - Specification
- Notice Date
- 5/5/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), USCG Surface Forces Logistics Center (SFLC), 2401 Hawkins Point Road, Building 31, Mail Stop 26, Baltimore, Maryland, 21226-5000, United States
- ZIP Code
- 21226-5000
- Solicitation Number
- HSCG80-14-Q-P45636
- Archive Date
- 10/2/2014
- Point of Contact
- Timothy M. Shuhart, Phone: 7576284602, Susan A. Kreider, Phone: 7576284644
- E-Mail Address
-
Timothy.M.Shuhart@uscg.mil, susan.a.kreider@uscg.mil
(Timothy.M.Shuhart@uscg.mil, susan.a.kreider@uscg.mil)
- Small Business Set-Aside
- Woman Owned Small Business
- Description
- Specification for Dining and Lodging CGC CUSHING Combined Synopsis Dining and Lodging CGC CUSHING Department of Labor poster NOTICE FOR FILING AGENCY PROTESTS United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman. Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in, writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to: COMMANDANT (CG-9131) U S COAST GUARD OMBUDSMAN PROGRAM FOR AGENCY PROTESTS 2100 2ND ST SW STOP 7112 WASHINGTON DC 20593-7112 The Ombudsman Hotline telephone number is 202-372-3695. COMBINED SYNOPSIS/ SOLICITATION FOR DOCK SIDE REPAIRS FOR USCGC CUSHING (WPB-1321) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. The solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-73. This requirement is being solicited as a Women Owned Small Business Set-aside using Simplified Acquisition Procedures per FAR Part 13. The NAICS Code is 721110, Hotels (except casino hotels) and motels with a small business size standard of $30 million. The solicitation number is HSCG80-14-Q-P45636. CONTRACT ADMINISTRATION: The U.S. Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistic Command, CPD, 300 East Main Street, Suite 600, Norfolk, VA 23510-9112 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below. Changes in, or deviations from, the specification or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SFLC CPD C&P1 Contracting Officer. Contracting Officer: Susan A. Kreider Telephone #: 757 628-4644 E-Mail: Susan.A.Kreider@uscg.mil Fax #: 757 628-4676 Alternate Contracting Officer(s): Any warranted USCG SFLC CPD C&P1 Contracting Officer Contract Administrator (Contract Specialist): Serves as the point of contact between the Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government. Contract Specialist: Timothy Shuhart Telephone #: 757 628-4602 E-Mail: Timothy.M.Shuhart@uscg.mil Fax #: 757 628-4676 The Contracting Officer's Representative (COR): Is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract. COR: LTJG Andrew Armstrong Telephone #: 305 926-9333 E-Mail: Andrew.P.Armstrong1@uscg.mil REQUIRED DOCUMENT Each quoter shall furnish the information required by the solicitation, which will include: 1. Completed USCGC CUSHING of supplies and services on Page 6 2. Women Owned Small Business (WOSB) Self Certification annotating Small Business Status under NAICS Code 721110 PLACE OF PERFORMANCE Lodging is restricted within a 15 mile radius of 1650 Hemlock Street, Tampa, FL 33605. ANTICIPATED AWARD DATE The anticipated award date is on or about 15 May 2014, however it is subject to change. The government intends to award a firm fixed priced contract resulting from this solicitation to the responsible vendor whose complete quote, conforming to the solicitation, provides the best and final offer. Work covered by this solicitation shall be completed within one hundred and thirty six (136) calendar days from the date the vessel becomes available to the Contractor. The period of performance is 136 days beginning 20 May 2014 and ending 02 October 2014. QUESTIONS: The last day to ask questions regarding this solicitation is 12 May 2014 at 10:00AM EST. After this date further requests may not be accepted due to time constraints. For questions regarding this solicitation, contact Timothy Shuhart, Contract Specialist at (757) 628-4602 or Timothy.M.Shuhart@uscg.mil QUOTATION DUE DATE Quotations must arrive no later than 10:00AM EST, 14 May 2014. Quotations may be sent via electronic mail (e-mail) to Timothy.M.Shuhart@uscg.mil, or Quotations may be sent via the US Postal Service or hand delivered to: USCG Surface Forces Logistics Center, Attn: Timothy Shuhart, 300 East Main Street, Suite 600, Norfolk, VA 23510. As per FAR 52.215-5 FACSIMILE QUOTATIONS (OCT 1997), vendors may submit facsimile quotes as responses to this solicitation. E-mail and Facsimile Quotations are subject to the same rules as paper Quotations. The telephone number for receiving facsimiles is (757) 628-4628. The government intends to award a fixed priced contract resulting from this solicitation to the responsible vendor whose complete quote, conforming to the solicitation, provides the best value. PLEASE NOTE: QUOTATIONS THAT DO NOT INCLUDE ALL REQUIRED DOCUMENTS MAY BE CONSIDERED INCOMPLETE AND MAY NOT BE CONSIDERED. DESCRIPTION OF WORK (a) The Contractor shall provide quality temporary lodging, for twenty (20) Coast Guard personnel within a fifteen (15) mile radius of 1650 Hemlock St. Tampa, FL 33605. The Contractor shall provide healthy, appetizing, and nutritious dining, including 3 meals a day and wait staff gratuities, for up to eighteen (18) Coast Guard personnel within a five (5) mile radius of the crew's primary lodging location and within a reasonable distance (not more than five (5) miles) of the shipyard location for lunch. In accordance with this solicitation and attached USCGC CUSHING (WPB-1321) specification for dining and lodging during dry dock repairs FY2014, Ref-0, 02 December 2013. 1. SCOPE 1.1 Intent. This work item describes the requirements for the Contractor to provide temporary dining and lodging for Coast Guard personnel. 1.2 Government-furnished property. None. 2. APPLICABLE DOCUMENTS COAST GUARD DRAWINGS None. COAST GUARD PUBLICATIONS None. OTHER REFERENCES AAA/CAA -http://www.aaanewsroom.net/Main.asp?CategoryID=9&SubCategoryID=22& Hotel and Motel Fire Safety Act of 1990 (PL101-391) FORBES (formerly MOBIL) Travel Guide - http://www.forbestravelguide.com/ 3. REQUIREMENTS 3.1 Lodging requirements. The Contractor shall provide quality temporary lodging, for 20 Coast Guard personnel within a 15-mile radius of Hendry Shipyard 1650 Hemlock St. Tampa, FL 33605. 3.1.1 Occupancy particulars. Provide 7 double occupancy and 6 single occupancy rooms for Coast Guard personnel. 3.1.2 Commencement and completion. Ensure that lodging shall commence 05/20/2014 and terminate 10/02/2014. 3.2 Regulations and standards. The Contractor shall ensure that all lodging facilities provided shall meet the following minimum standards: Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master List (see 4.1 (Hotel and Motel Fire Safety Act of 1990 (PL101-391))). Lodging Facility shall be within 15 miles of the Dry-dock location. Facility shall meet at a minimum the requirements of either three stars for a Mobil Travel Guide rating, three diamonds for an American Automotive Association (AAA) rating or Cranley Rating Level six (6). Full indoor laundry facility on premises with 24/7 guest access. Full access and use of a workout facility or fitness center in designated exercise room w/ dedicated equipment specialized for the use of working out (e.g. treadmill, rowing machine, elliptical machine, weight machine, free weights etc.). Facility shall be either on the lodging facility premises or within walking distance (not to normally exceed ½ mile or 5 minute commute via vehicle). Access to internet in all rooms. Full maid service and cleaning. Iron and Ironing Board in every room Full Bath Microwave and refrigerator in every room. Berthing facility room entrances shall be accessible only by internal hallway(s). The berthing facilities internal hallway(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facility's lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. 3.3 Parking. The Contractor shall ensure that the lodging facility must have parking available for a minimum of 3 vehicles during the entire duration of the stay. 3.4 Dining requirements. The Contractor shall provide healthy, appetizing, and nutritious dining, including 3 meals a day and wait staff gratuities, for up to 18 Coast Guard personnel within a 5 mile radius of the crew's primary lodging location and within a reasonable distance (not more than 5 mile) of the shipyard location for lunch. 3.4.1 Commencement and completion. Dining shall commence 05/20/2014 and end 10/02/2014. 3.4.2 Breakfast. Each breakfast shall include: A choice of two whole fresh fruits. A choice of three fruit juices. A choice of whole or low fat milk. A choice of two cereals. Eggs cooked to order. Pancakes, French toast or waffles. Bacon or another breakfast meat. A choice of potatoes or grits. A choice of toast or pastry. A choice of coffee or tea. Butter, margarine, syrup and jelly or jam. 3.4.4 Lunch and dinner. Each lunch and dinner shall include a choice of three different hot entrées. Entrée choices shall vary in a manner not to repeat within a 3-day period. Daily entrée choices shall include the following; Poultry (baked and grilled options shall be available upon request, in lieu of battered and/or fried). Beef or pork Fish or shellfish (baked and grilled options shall be available upon request, in lieu of battered and/or fried). A choice of soup or salad, with crackers & regular &/or low fat dressing. Soup choices shall not repeat within a 3-day period. A choice of potatoes or pasta with accompanying sauces. A choice of two vegetables. Water and a choice of beverages. A choice of breads; and a choice of butter or margarine. A choice of three different desserts or whole fresh fruit. 3.4.5 Take-out meals. The Contractor shall substitute carry-out meals for up to 18 Coast Guard personnel, for breakfast, lunch and dinner, when designated by the COR. The Contractor shall coordinate pick up times and location with the COTR. Lunch carry-out meals shall include either hot meals as detailed in paragraph 3.1.4 or a box lunch which shall include: A choice of sandwiches with three different options of deli meat on a choice of breads or wraps (including choice of condiments). A bag of chips. Potato, pasta or garden salad with dressing. A choice of two desserts including fresh whole fruit as one option. A choice of beverages to include soda, diet soda, bottled water & juices. 3.5 Dining Facility. The Contractor shall provide a dining area that is used solely for the purpose of dining, and shall be available to the crew for no less then 3 hours per meal. 3.6 Commercial Dining Standard. Meet, at a minimum, the requirements of three stars for a Forbes (formerly Mobil) Travel Guide rating or three diamonds for an American Automobile Association (AAA) rating. 4. NOTES 4.1 Hotel and Motel Fire Safety Act of 1990 (PL101-391). Information on the Safety Act and the Master Hotel list can be found at http://www.usfa.fema.gov/applications/hotel/. 4.2 Rating criteria. Rating criteria can be found at the following websites: AAA/CAA - http://www.aaanewsroom.net/Main.asp?CategoryID=9&SubCategoryID=22& Select "Diamond Ratings." FORBES (formerly MOBIL) Travel Guide - http://www.forbestravelguide.com/ (b) Failure to read the specifications in their entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror's risk. All Quotations submitted in response to this solicitation shall stand firm for 60 calendar days from the response date of this solicitation. ALL CONTRACTORS ARE RESPONSIBLE FOR VERIFYING THE RECEIPT OF THEIR QUOTES. PRICING DATA Completed the Schedule of Supplies/Services, and total pricing for the entire Period of Performance. Along with your quote, contractors shall submit a COMPLETE copy of the Dining Menu that will be used for the 136 day period that encompasses All Dining Requirements specifically outlined in paragraphs 3.4.2, 3.4.4, and 3.4.5 of the specification for dining and lodging. SCHEDULE OF SUPPLIES/SERVICES FOR USCGC CUSHING ( WPB-1321) ITEM UNIT PRICE UNIT QTY DAYS EXTENDED PRICE LODGING SINGLE ROOMS EA 6 136 DOUBLE ROOMS EA 7 136 TOTAL DINING BREAKFAST EA 18 136 LUNCH EA 18 136 DINING EA 18 136 TOTAL TOTAL QUOTE Inspection and Acceptance is at destination
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/USCG/USCGELC/HSCG80-14-Q-P45636/listing.html)
- Place of Performance
- Address: Lodging is restricted within a 15 mile radius, 1650 Hemlock Street, Tampa, Florida, 33605, United States
- Zip Code: 33605
- Zip Code: 33605
- Record
- SN03356800-W 20140507/140505234204-d4424050fdf0073ca2c2082b8442e2ac (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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