Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 07, 2014 FBO #4547
SOLICITATION NOTICE

D -- eNIAP and Website Design & Development Capability - FA3047-14-R-0004

Notice Date

5/5/2014
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541511 — Custom Computer Programming Services
 

Contracting Office

Department of the Air Force, Air Education and Training Command, 502d Contracting Squadron, 1655 Selfridge Avenue, JBSA Lackland, Texas, 78236-5253, United States
 

ZIP Code

78236-5253
 

Solicitation Number

FA3047-14-R-0004
 

Archive Date

6/20/2014
 

Point of Contact

Andrew Sorensen, Phone: 210-671-1726, Ann Coleman, Phone: (210)671-1728
 

E-Mail Address

andrew.sorensen.1@us.af.mil, dorothy.coleman@us.af.mil
(andrew.sorensen.1@us.af.mil, dorothy.coleman@us.af.mil)
 

Small Business Set-Aside

Competitive 8(a)
 

Description

Performance Work Statement (PWS) DD 254 Attachments A, B, and C DD 254 RFP This is a solicitation for commercial services prepared in accordance with the format in FAR Subpart 13.5, and in conjunction with FAR Part 12 with additional information included in this notice. This solicitation is issued as a Request for Proposal (see attached RFP) and the reference number is FA3047-14-R-0004 seeking non-personal service contract in accordance with FAR 37.102. The mission of the requiring agency is to conduct activities and provide resources to maintain the current eNIAP infrastructure and website design and development capabilities, and to enhance these capabilities through further design, implementation, integration, testing, and deployment so that AFOSI personnel may continue LE/CI/CT activities using these capabilities. The contractor shall also provide support services to maintain the AFOSI 3 FIS Information Technology (IT) infrastructure, which includes both classified and unclassified networks, systems, and equipment. These activities are conducted to collect and identify threats to Air Force assets worldwide. This solicitation document with incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73 and DFARS change notice 20140428. The Offeror must respond on an all or none basis. Written responses are required (oral offers will not be accepted). Submission of responses must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors, Commercial Items. Please include CAGE Code, DUNS, Tax Identification Number, and Discount Terms. The NAICS Code is 541511 and the size standard is $25.5M. This is a 100% set aside requirement for 8(a) Small Business. 1. PROPOSAL PREPARATION INSTRUCTIONS 1.0. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Taking exception to any provision in the solicitation may render the proposal ineligible for award. The proposal in response to this solicitation shall consist of three (3) separate parts; Vol I - Contracting, Vol II - Technical Proposal and Vol III - Price Proposal. All documents submitted in response to this RFP must be fully responsive to and consistent with the requirements of the RFP. The maximum of allowable pages for the technical proposal, including attachments, is 10 pages. If technical proposal exceeds 10 pages, the Government will only evaluate the first 10 pages. Contractor shall submit 2 copies of their proposal in hard copy in separate binders / folders. 2. GENERAL INFORMATION 2.0 Proposal Format 2.1 Sufficient Detail (a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. (b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. (c) Offeror (s) shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation solely on the information presented in the Offeror s proposal. 2.2 Page Format Restrictions and Limitations 2.2.1 Page Format (a) All pages shall be printed double-sided on recycled paper as much as practical. For example, original letters are exempted from the double-sided requirement. (b) Pages shall be 8.5 x 11 inches, not including foldouts. (c) Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information. (d) Pages shall be typed with single line spacing. (e) No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 10 point. (f) Margins on all four edges of each sheet will be at least one inch. (g) Proprietary statements, security markings, and page numbers can fall within the defined margin area. (h) Except for the Pricing Volume, each required section within a volume shall be numbered consecutively (i) These page format restrictions shall also apply to responses to Evaluation Notices (ENs). 2.2.2 Page Limitations (a) Page limitations shall be treated as maximums. 2.2.3 Pages Counted Each page shall be counted except the following. (a) Cover pages (b) Table of contents (c) List of figures (d) Glossaries (e) Tabs (f) Dividers (g) Blank pages 3. VOLUME I - CONTRACTING 3.0 Volume Organization (a) Table of Contents (b) List of Tables and Figures (c) Exceptions to Terms and Conditions (d) Representations and Certifications (e) Cognizant SBA District Office where approved business plan is on file (f) Financial Disclosure Release Statement on official letterhead authorizing the Government to request information from current financial institution or lenders. This authorization should include the financial institution, address, point of contact, and phone number. 3.1 Exceptions to Solicitation Requirements (a) Offeror s are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Offeror s shall clearly identify on a separate document any exceptions to Terms and Conditions of the model contract. Failure to meet a requirement may result in an offer being ineligible for award; therefore exceptions are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award. 4. VOLUME II - FACTOR 1: TECHNICAL 4.0 Volume Organization (a) Table of Contents (b) List of Tables and Figures (c) Technical/Management Approach 4.1 General (a) The Technical Volume shall be specific and complete. In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical Sub factor. (b) Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. (c) Legibility, clarity, and coherence are very important. (d) Your responses will be evaluated against Evaluation Factors. (e) Provide as specifically as possible, the actual methodology you would use for accomplishing and satisfying the requirements. (f) All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. 4.2 Technical Sub factor 1.1 - Technical/Management Approach The Offeror shall submit: a management plan that shall include all of the following: (a) The Offerors corporate structure/organizational chart showing direct relationships between senior leadership and critical personnel assigned to this contract to ensure consistent, effective and efficient operations. Describe any efficiency that will be applied toward meeting the PWS objectives to include existing business relationships. Show lines of authority and chain of command to include subcontractors and their respective roles and functions regarding contract performance. (b) Plan for hiring and retaining qualified and certified personnel to accomplish the mission for the entire scope of the PWS for the period of performance of this contract. (c) Demonstrate a low-risk transition approach that supports becoming fully capable of accomplishing the mission within 30 business days of contract award. 5. VOLUME III - FACTOR 2: PRICE 5.0 General Instructions. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit other than certified cost or pricing data to the extent necessary for the contracting officer to determine the reasonableness of the price. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offerors proposal. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. Offers shall be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed costs/prices rests with the Offeror. 5.1 Section B (Bid Schedule). The offeror shall complete the Section B (Bid Schedule) of the RFP and submit with the Volume III Price Proposal in accordance with these instructions. (a) A unit price (rounded to the nearest cent) shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. (b) Pricing on the reimbursable "not to exceed" Travel CLINs for each performance period are provided by the Government in the Quantity Cell. (c) The extended amount must equal the unit price multiplied by the number/quantity of units. In the event of a discrepancy between the electronic version and the hard copy submission of the Section B Bid Schedule, the hard copy shall take precedence. The proposed prices shall be based on the offerors own technical approach submitted in the Technical Proposal (Volume II) and the Government's Performance Work Statement (PWS) requirements as set forth herein. The Government intends to make an award to the Lowest Price Technically Acceptable offeror who represents the best value to the Government. In responding to the solicitation, offerors acknowledge that they can perform all the requirements of the solicitation when submitting a proposal. Offerors are cautioned that they will be held to all the requirements, terms and conditions of the solicitation. The Government will award a contract to the offeror whose proposal conforms to the solicitation instructions in accordance with FAR 52.212-1 and attached addenda to FAR 52.212-1, and will be the most advantageous to the Government. Past Performance will be reviewed as part of the determination of responsibility but will not be an evaluation factor. The following factor shall be used to evaluate the proposals: EVALUATION (a) This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) procedures and FAR sub-part 13.5 procedures. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable Offeror with the lowest evaluated price, who is deemed responsible in accordance with FAR Part 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by the Government. It is the Government's intent to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary. (i) The Government intends to award one (1) contract for JBSA - Lackland, eNIAP Support service requirement. The resultant contract will have a base ordering period commencing 01 July 2014 (or date of award) with four 1-year option periods. (ii) The Government will consider, throughout the evaluation, the "correction potential" of any proposal. The judgment of such "correction potential" is within the sole discretion of the Government. If any aspect of an offerors proposal does not meet the Government's requirements and is not considered correctable, the offeror may be eliminated from the competitive range. (iii) Unless specifically identified in your proposal, by submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, approved business plan on file in one of the listed SBA District Offices as listed in Addendum to 52.212-1, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award in the absence of discussions. (iv) Offers will be ranked based on initial assessment of total overall evaluated prices, followed by a full evaluation of Technical Acceptability of the five lowest priced proposals, then Price Reasonableness of the low priced technically acceptable proposal. Only proposals rated technically acceptable are eligible to receive an award. If none of the first five lowest priced proposals meet the preparation instructions in accordance with the Price Proposal Preparations Instructions and Technical Acceptability, the Government will evaluate the next lowest priced proposal and so on until it finds an acceptable offer. At that point, evaluation will end and the Government will make award to that offeror as the LPTA proposal and will represent the best value for the government. Initial Proposals. The Government will rank proposals based on an initial assessment of offerors total evaluated prices, followed by a full evaluation of Technical Acceptability and Price Reasonableness as follows: Rank by Total Evaluated Price, as submitted. Offerors are forewarned that the proposal must include both unit and extended prices on all CLINs and that failure to include both will render proposal unacceptable and ineligible for award in the absence of discussions. The Government will rank all proposals by the initially proposed total evaluated price, from lowest to highest, including all option years. An offerors proposed estimated price will be determined by multiplying the estimated quantities identified in the Bid Schedule by the proposed unit price for each CLIN. The extended amounts for each CLIN will then be totaled to obtain the estimated total for each performance period. The estimated total for the basic performance period will then be added to the estimated total for each Option period to obtain the Total Evaluated Price. The contract will include four 1-year option periods and FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6-months beyond the awarded contract performance period. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Technical. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. All technical criteria must be rated "Acceptable" to be considered Technically Acceptable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. If award is made without discussions, proposal revisions will not be permitted. Offerors are advised that their initial submission should be their best effort. The failure of a proposal to meet any or all of the technical criteria will result in a technically unacceptable rating and preclude award in the absence of discussions. (1) The technical factor will receive one of the ratings listed below: Acceptable - Proposal clearly meets the minimum requirements of the solicitation. Unacceptable: The proposal does not clearly meet the minimum requirements of the solicitation. (2) The technical proposal will be evaluated for the following technical factor and sub factors: A. Factor 1-Technical Sub factor 1.1- Technical/Management Approach Standard: The Offeror shall submit: a management plan that includes all of the following: (a) The Offerors corporate structure/organizational chart showing direct relationships between senior leadership and critical personnel assigned to this contract to ensure consistent, effective and efficient operations. Describe any efficiency that will be applied toward meeting the PWS objectives to include existing business relationships. Show lines of authority and chain of command to include subcontractors and their respective roles and functions regarding contract performance. (b) Plan for hiring and retaining qualified and certified personnel to accomplish the mission for the entire scope of the PWS for the period of performance of this contract. (c) Demonstrate a low-risk transition approach that supports becoming fully capable of accomplishing the mission within 10 business days of contract award. The standard for Sub factor 1.1 has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient technical and management approach to provide and manage the appropriate qualified workforce to achieve consistent and efficient operations in accordance with the entire scope of the requirements of the PWS. NOTE : For the technical proposal to be rated as acceptable, all technical sub factors must be rated acceptable. If any technical sub factor is rated below acceptable the overall proposal will receive the rating of the lowest rated technical sub factor. Only technically acceptable proposals are eligible for award. The Government will evaluate all proposals for Technical Acceptability. B. Price Evaluation Next, the Government will conduct a complete Price Analysis on the Lowest Priced Technically Acceptable offer, to determine if proposed prices are reasonable and balanced. All proposed prices for all contract periods will be evaluated for reasonableness, which may be determined based on prices submitted by the competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other proposal analysis techniques as described in FAR 15.404-1. Evaluation of option prices will not obligate the Government to exercise options. The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate price reasonableness. Proposed contract line item prices will be evaluated for unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items or sub line items appears to be significantly overstated or understated as indicated by the application of price analysis techniques. An offerors proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s). (v) The Government intends to award without discussions. However, the government reserves the right to conduct discussions if deemed in its best interest. (vi) If the Government decides to conduct discussions, the government will first establish the competitive range. Prior to establishing the competitive range, the government will evaluate all offers against all factors in the solicitation. The government will then establish the competitive range consisting of the most highly rated offerors based on evaluation of all offers against all factors. The Government reserves the right to further limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If, after discussions have begun the government determines that an offerors proposal should no longer be included in the competitive range, the proposal will be eliminated from consideration for award. This may occur at any time even if all material issues have not been discussed or if the offeror has not yet been afforded the opportunity to submit a proposal revision. Written notice of exclusion from the competitive range will be provided to unsuccessful offerors. After conclusion of discussions and receipt of final proposal revisions, technically acceptable proposals remaining in the competitive range will be ranked by Total Evaluated Price. The Government will conduct a complete Price Analysis on the lowest priced technically "Acceptable" offer, to determine if proposed prices are reasonable and balanced in accordance with the procedures in paragraph B. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s). The Total Evaluated Price consists of the base and all options periods. In addition, the Option to Extend Services Clause (FAR 52.217-8) is also considered part of this overall evaluation. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. However, performance of any tasks or delivery orders shall only commence upon receipt of written order directed by the Contracting Officer. To be eligible to receive an award resulting from this RFP, Offerors must be registered in the System for Award Management Registration (SAM) previously called DOD Central Contractor Registration (CCR) database. NO EXCEPTIONS TO REGISTRATION. To register, please visit https://www.sam.gov. All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil or www.arnet.gov. The vendor's response to this RFP shall be submitted to the Contract Administrator: Andrew S. Sorensen, Ph: (210) 671-1726, E-mail: FA3047-14-R-0004 ~ eNIAP Solicitation ; and must be received no later than 12:00 noon CST on June 5, 2014 - Thursday (or sooner if possible) in order to be considered timely. The Contracting Officer for this solicitation is Dorothy A. Coleman; dorothy.coleman@us.af.mil ; Ph: (210) 671-1728. Any response, modification, revision, or withdrawal of a response to this RFP received after the exact time specified for receipt of response is "late" and will not be considered, unless the Contracting Officer determines that accepting the late proposal would not unduly delay the award and acquisition or it was the only response received. The offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers. Proposals may be sent by mail addressed to the Contract Administrator or Contracting Officer at 802 Contracting Squadron, 1655 Selfridge Ave, Bldg 5450, JBSA Lackland, TX 78236-525; proposals sent by mail must be received no later than 12:00 noon CST on June 5, 2014 - Thursday (or sooner if possible) in order to be considered timely. All Contractor questions must be submitted by e-mail NO LATER THAN May 26, 2014 at 10:00 A.M. Central Standard Time.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AETC/LackAFBCS/FA3047-14-R-0004/listing.html)
 

Place of Performance

Address: San Antonio, Texas, 78236, United States

Zip Code: 78236
 

Record

SN03357527-W 20140507/140505234812-4e3ecc796df3c62891ad89b947a2dd07 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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