SOLICITATION NOTICE
X -- DHS First Responder Resource Group (FRRG) 2014 Annual Meeting - Attachment 1 - Statement of Work - Attachment 2 - Facilities Checklist - Attachment 3 - Clauses
- Notice Date
- 5/6/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Office of the Chief Procurement Officer, Washington, District of Columbia, 20528, United States
- ZIP Code
- 20528
- Solicitation Number
- HSHQDC-14-Q-00163
- Archive Date
- 5/30/2014
- Point of Contact
- Sophia Woodward, Phone: 2022546811, Sharon Flowers,
- E-Mail Address
-
Sophia.Woodward@hq.dhs.gov, Sharon.Flowers@hq.dhs.gov
(Sophia.Woodward@hq.dhs.gov, Sharon.Flowers@hq.dhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 3 - Clauses Attachment 2 - Facilities Checklist Attachment 1 - Statement of Work I. DESCRIPTION: This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) HSHQDC-14-Q-00163. The resultant purchase order will be awarded using Simplified Acquisitions Procedures in accordance with FAR 13. The NAICS code for this solicitation is 531120 and the Small Business Standard is $7,000,000. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73, effective April 29, 2014. It is anticipated that a fixed price purchase order will be issued as a result of this solicitation. II. OVERVIEW: DHS is committed to using cutting-edge technologies and scientific talent in its quest to make America safer. The Science and Technology Directorate is charged with researching and organizing the scientific, engineering, and technological resources of the Department and leveraging advanced technological tools used to protect the homeland. The purpose of the DHS S&T First Responder Resource Group (FRRG) 2014 Annual Meeting conference is to continue first responder engagement, capability gap identification and prioritization, and collaboration on Operational Requirements Documents (ORDs) development efforts. The FRRG Annual Meeting will be held June 10 -12, 2014 in the Washington, DC, metropolitan area. The conference facility must be within five city blocks (5-7 minute walk) of a public transportation, or accessible by a facility run shuttle or other ground transportation to the Reagan National Airport. The conference facility must be located close to restaurants/eateries, within three city blocks, or have one or more onsite restaurants/food outlets. If the conference facility is beyond three city blocks from off-property restaurants/eateries, the conference facility must provide a plan for conference attendees to access meals within per diem rates in accordance with the conference agenda/schedule. This requirement is not for third-party conference planners; such offers will not be considered. III. REQUIREMENTS: The requirement is for the rental of conference facility space and the provision of related supplies and services identified in Attachment 1 - Statement of Work. It does not include invitational travel, conference planning services, or lodging expense for the meeting attendees. IV. QUOTE EVALUATION: The government will award a purchase order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical Factor 1 - Facility Checklist 2. Technical Factor 2 - Facility Layout 3. Factor 3 - Price Technical Factor 1 is more important than Technical Factor 2. Technical Factors (Factor 1 and 2) are more important than the price (Factor 3). V. SUBMISSION REQUIREMENTS: In order to be eligible for award, Offerors must provide a quote consisting of the following: a) Technical Factor 1: Complete Attachment 2 - Facilities Checklist. Check the boxes and fill in the text fields given. b) Technical Factor 2: Facility Layout: Provide a Facility Layout Diagram indicating where the general session room and the breakout rooms are located relative to one another. Higher ratings for this factor will be given for offerors whose breakout rooms are located closer to the general session room, and whose breakout rooms are located closer to one another. Higher ratings for this factor will be given for offerors whose breakout rooms are located on the same floor as the general session room. c) Factor 3 - Price: Provide a single total price for all of the work outlined in Section II, Statement of Work. Price may be submitted in an email accompanying the response to Technical Factors 1 and 2 above or as a separate document. Price will be evaluated for reasonableness. Quotes consisting of the above information shall be submitted via email to Sophia.Woodward@hq.dhs.gov by 4:00 PM Eastern on Thursday, May 15, 2014. There will be no exceptions to the time and date on which quotes are due, unless determined otherwise by the Government. Offerors are invited to submit questions about this solicitation no later than May 12, 2012, 11:00 AM EST. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. VI. SOLICITATION PROVISIONS/CLAUSES See Attachment 3 - Clauses
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DHS/OCPO/DHS-OCPO/HSHQDC-14-Q-00163/listing.html)
- Record
- SN03358907-W 20140508/140506235327-57e52d1c5f2a993eb3dcfd39242d5db8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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