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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 09, 2014 FBO #4549
DOCUMENT

49 -- Annual Service Agreement Hotline Fluid Warmers - Attachment

Notice Date

5/7/2014
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 22;4811 Airport Plaza Drive;Suite 600;Long Beach CA 90815
 

ZIP Code

90815
 

Solicitation Number

VA26214Q0743
 

Response Due

5/12/2014
 

Archive Date

6/11/2014
 

Point of Contact

Marie Irvin
 

Small Business Set-Aside

Total Small Business
 

Description

The VA Long Beach Health Care System has a requirement for Los Angeles VA Medical Center to provide Annual Service Agreement for Hotline Fluid Warmers. Period of Performance 5/16/2014 - 5/15/2015 Solicitation documents will be available May 7, 2014 at the following website: www.fedbizopps.gov. Offers will search solicitation VA262-14-Q-0743 to access solicitation documents following clauses apply: 852.203-70, 852.203-71, 852.211-70, 852.216-70, 852.232-72, 852.246-70, 852.246-71,52.212-5, 52.212-4. Only electronic proposals will be accepted at marie.irvin@va.gov. NAICS: 88219. Note: All questions must be submitted by 5/8/2014, 12:00 PM PST via email only to marie.irvin@va.gov. All questions that are received after the deadline will not be entertained. All quotes must be received by 5/12/2014, 12:00 PM PST, quotes received after this date/time will not be entertained. STATEMENT OF WORK/SPECIFICATIONS A.DESCRIPTION OF WORK Provide all necessary labor, material, tools and equipment necessary to provide hardware and software maintenance and support for the equipment defined herein located at the VA Greater Los Angeles Healthcare EQUIPMENT IDENTIFICATION/SERVICE: Smith Hotline Blood Warmers Level 1 HL90 HL390 BLOOD WARMERS SYSTEM 1000 BLDG. 500 Anesthesia B.PERFORMANCE: Repair service includes the diagnosis and correction of product failures. Remedies may consist of temporary procedures to be followed by VA while a permanent remedy is being sought. Diagnosis shall be initially by telephone call, response time for maintenance support and/or warranty coverage, shall be within four (4) hours from the time service request is received Monday to Friday from 8 A..M. to 5 P.M. The Contractors shall maintain and operate a telephone assistance number, available 24 hrs/day. The telephone response time for the Contractor, after the initial call, shall be one hour. Should it be determined that on-site repairs are required, the Contractor must arrive the next working day to start repairs when the initial call is made before noon. For each instrument system identified herein the Contractor shall perform at a minimum those services as determined necessary by the Biomedical Engineering and using service Supervisor. The using service specification on the listed Medical Instrument is based on the equipment manufacturers' recommended service and preventive maintenance procedures and schedules. Performance verification is required at the conclusion of every preventive maintenance and emergency repair. This verification procedure may include performance testing for accuracy and precision of the instrument. If any procedures are performed that would in any way effect the calibration status of the instrument, the results of performance testing must conform to the established performance criteria for the instrument. C.PREVENTIVE MAINTENANCE: On-site Preventive Maintenance Inspections (PMI) provided under this Contract include, but are not limited to, the furnishing of necessary labor, material, tools, parts required to provide inspection, adjustments, effect repairs, cleaning, calibrations, lubrication, testing for operating efficiency, disassembly, replacement of worn or defective parts of Government owned Smith Hotline Fluid Blood Warmers unit located at VA Los Angeles. The PMI will be scheduled a minimum of three (3) days in advance with Contracting Officer's Technical Representative (COTR). PMIs will be performed in accordance with manufacturer's instructions. E. CONTRACTOR SUBMITTALS: Within 15 calendar days after award date, the Contractor shall furnish two (2) copies of its Preventive Maintenance Procedure which will be used during the PM services of this contract. These procedures are required are by the Government as a condition of the facility's Joint Commission requirements. These copies must be received before any invoices can be certified for payment. F.PARTS: The Contractor shall furnish replacement parts meeting the original equipment manufacturer specifications, so that downtime requirements are met or exceeded. This Task Order includes 100% parts coverage. This agreement shall provide telephone consultation on the use or application of the system and includes fax, E-mail support, new software updates, manuals, and E-mail posting about our newest software available on our site. Response time for consultation shall be within four (4) hours from the time service request during regular business hours. G.REPORTING: For services to be performed during normal working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department Bldg. 500 room 0261 at the Medical Center, to arrange all services. In addition to signing in, Contractor personnel shall identify himself to the COTR before proceeding to the job site. This check in is mandatory. After the work is completed, the Contractor is to submit in writing, complete report of service rendered to the Biomedical Engineering Dept. At a minimum, this report must contain a detailed description of any service performed and any recommendations necessary to meet regulations. H.COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: Each respondent must have an established business, with a full time staff. The staff includes a "fully qualified" field service engineer (FSE) and a "fully qualified" FSE who will serve as the backup. I.CONFORMANCE STANDARDS: All work shall be performed and equipment shall function in conformance with all VA safety standards, manufacturer's/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards. J.FEDERAL HOLIDAYS: Work to be accomplished during normal work hours, excluding Federal Holidays or any other holiday declared by the President of the United States as a national holiday. Whenever a scheduled pick-up falls on a federal holiday, the Contractor shall consult with the COTR to determine if a deviation from the work schedule is necessary. Listed below are the legal Government holidays. New Year's Day1 January Martin Luther King's BirthdayThird Monday in January President's DayThird Monday in February Memorial DayLast Monday in May Independence Day4 July Labor DayFirst Monday in September Columbus DaySecond Monday in October Veterans Day11 November Thanksgiving DayFourth Thursday in November Christmas Day25 December When a holiday falls on a Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday. The proceeding Friday is observed as the legal holiday by U.S. Government agencies. K.IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS: The Contractor's personnel/FSE shall wear visible identification at all times while on the premises of the VA Greater Los Angeles Healthcare System. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. L.CONTRACTOR WORKERS COMPENSATION AND INSURANCE: The Contractor is required to provide copies of proof of Worker's Compensation that complies with Federal and State Worker's Compensation and Occupational requirements, and provide proof of General Liability Insurance, within 15 calendar days after notification of contract award. IN ACCORDANCE WITH FAR SUBPART 28.307-2, LIABILITY: Worker's compensation and employer's liability. Contractors are required to comply with applicable Federal and State worker's compensation and occupational disease status. If occupational diseases are not compensable under those statutes, they shall be covered under the employers' liability section of the insurance policy, except when contract operations are so commingled with contractors' commercial operations that it would not be practical to require this coverage. Employers' liability coverage of at least $ 100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. General liability. (1) The Contracting Officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $ 500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LBVANBC/VAMD/VA26214Q0743/listing.html)
 

Document(s)

Attachment
 

File Name: VA262-14-Q-0743 VA262-14-Q-0743_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1351266&FileName=VA262-14-Q-0743-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1351266&FileName=VA262-14-Q-0743-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03359891-W 20140509/140507234818-a615626b58befa982dc6161fc2db8dc3 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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