SOLICITATION NOTICE
66 -- Helium Liquefaction and Recovery System - FDA-14-223-SOL-1130722 RFQ - FDA-14-223-SOL-1130722 Attachment 1 Dimensions
- Notice Date
- 5/8/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 5630 Fishers Lane, Room 2129, Rockville, Maryland, 20857-0001
- ZIP Code
- 20857-0001
- Solicitation Number
- FDA-14-223-SOL-1130722
- Archive Date
- 6/7/2014
- Point of Contact
- Sondea R Blair, Phone: 8705437469
- E-Mail Address
-
sondea.blair@fda.hhs.gov
(sondea.blair@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- FDA-14-223-SOL-1130722 Attachment 1 Dimensions FDA-14-223-SOL-1130722 RFQ This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being issued in conjunction with FAR PART 13 Simplified Acquisition Procedures, and FAR 13.5 Test Program for Certain Commercial Items. The solicitation number is FDA-14-223-SOL-1130722, and this solicitation is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-73 dated April 29, 2014. The associated North American Industry Classification System (NAICS) Code is 334516- Analytical Laboratory Instrument Manufacturing; Small Business Size Standard is 500 employees. This RFQ is issued as full and open competition. Contract Type: Commercial Item - Firm Fixed Price. REQUIREMENTS Part I: General Information A. Introduction The U.S. Food and Drug Administration (FDA), Center for Biologics Evaluation and Research (CBER) has a requirement for a Helium Liquefaction and Recovery System, with up to four (4) One-Year Option periods for post warranty maintenance. B. Background The FDA's Structural Biology section of the Laboratory of Bacterial Polysaccharides within CBER, focuses on the relationship between the three-dimensional structures of bacterial capsular polysaccharides and the immune responses the polysaccharides elicit. The main tool used in the research is a Nuclear Magnetic Resonance (NMR) Spectrometer, which allows for the probing of molecular structures at the atomic level. NMR instrumentation requires periodic supply of high volumes of liquid helium to keep the NMR magnets operational. The laboratory currently has two instruments, a 500 MHz and a 700 MHz NMR spectrometer, and is in the process of incorporating a third, 850 MHz spectrometer in the near future. A helium recovery system is required to capture the helium escaping from the NMR spectrometer magnets during routine operations. Because helium is a non-renewable element, the Helium Liquefaction and Recovery System will aid in minimizing operating costs and risk of shortage, while optimizing the supply of the required element. C. Scope The Contractor shall provide one (1) completely configured Helium Liquefaction and Recovery System to optimally achieve the work described below to include, but not be limited to, all necessary accessories, software, hardware, components, interfaces, instrument computers, software, etc. as a safe, seamless, turn-key solution. The Contractor shall be responsible for inside delivery, installation, and clean-up of the installation site for the entire system with documented Installation/Operational Qualification and on-site training, and up to four (4) 1-year option periods for post-warranty maintenance. Part II: Work Requirements A. Minimum Technical Requirements At a minimum, the System shall: • Collect gas boiled off from a minimum of four NMR magnets during routine operations, as well as a collect larger boil-off volume during a helium fill • Purify and liquefy the helium • Fit within a room with the following dimensions of 13.6' x 17.2 x 15+ (W x L x H) with pre-established water and power outlets provided by the government - see Attachment 1, Dimensions • Purify, liquefy, and capture all expelled helium with an estimated minimum of 14 L per day • Include a removable liquid helium tank for use in filling the magnets with the liquefied helium • Have capacity to collect helium from up to four NMR spectrometer instruments. B. Minimum Service Requirements - Complete system installation by qualified personnel - The contractor shall provide inside delivery, installation, and clean-up of the installation site for the entire system with documented Installation/Operational Qualification, and on-site training - Include a minimum of a 1-year parts and labor warranty from the date of acceptance C. Post Warranty Requirements (Option Periods 1-4) Line Items 1001 through 4001 At a minimum, the Contractor shall provide the following services during the option periods for post-warranty periods: • One (1) scheduled preventive maintenance visit annually inclusive of parts, travel, and labor expense. • Include unlimited corrective/remedial maintenance visits within 3 business days of call for service. • Include unlimited technical support, Mondays - Fridays (excluding Federal Holidays) between the hours of 7:00 AM - 5:00 PM Eastern Time, within 8 business hours of contact for assistance (e.g., telephone-based, email-based, website-based, etc.) • Include unlimited software and firmware updates. • All maintenance and repair activities shall be performed by trained and certified technicians/engineers, following Original Equipment Manufacturer (OEM) specifications, manuals, and service bulletins, using OEM replacement parts, components, subassemblies, etc. • Access for the FDA Contracting Officer's Representative (COR) and system operator personnel to the manufacturer's call center for technical assistance, which is staffed by senior engineers to provide a high level of expertise for troubleshooting the instrument. • Inclusive of labor, travel, replacement parts, components, subassemblies, etc. Part III Supporting Information A. Place of Performance To include Inside Delivery, Installation, Operational Qualification, Training, and Post-Warranty Maintenance: US Food and Drug Administration Center for Biologics Evaluation and Research 10903 New Hampshire Avenue Silver Spring, MD 20832 B. Period of Performance Inside Delivery, installation, training, and Government acceptance shall occur within 180 calendar days of receipt of award. Schedule of Items (See Attached) Solicitation Provisions FAR and HHSAR Clauses and Provisions incorporated by reference and may be obtained at: https://www.acquisition.gov/far/ http://www.dhhs.gov/asfr/ogapa/acquisition/acquisitionpolicies.html The provision at FAR 52.212-1 Instructions to Offerors-Commercial Items applies to this solicitation. The following addenda have been added to this provision: Offerors are afforded the opportunity to inspect the site, and designated installation area by contacting the Contract Specialist, Sondea Blair, sondea.blair@fda.hhs.gov, phone: 870-543-7469, to schedule an appointment. Failure to inspect the site will not relieve the successful Offeror from fully meeting the requirements of the resulting contract at the price offered. Proposal Submission Instructions Prices provided shall be valid through September 30, 2014. The period of performance for the option periods in any resultant award will be estimated based on the date of award, estimated ultimate delivery of Item No. 0001 and warranty period. If/when Option Period 1 is exercised, the periods of performance for all options will be firmed via bilateral modification. Note: This solicitation is being issued under the premise that the Contractor will certify that the post-warranty maintenance services are exempt from the Service Contract Act per the conditions set forth in FAR 52.222-48 & FAR 22.1003-4(c). If this is the case and the Contractor certifies that is exempt under the terms and conditions of 52.222-48, then clause 52.222-51 will flow per usual from this solicitation to the resulting order. In the event that a Contractor does not make this certification, traditional Service Contract Act clauses 52.222-41, and 52.222-43 shall be included in the resulting order award as well as Wage Determination WD 05-2103 (Rev.-13): http://www.wdol.gov/wdol/scafiles/std/05-2103.txt?v=13. FAR 52.222-48 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certifications (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c) (3) that the Service Contract Act- (1) Will not apply to this offeror, then the Service Contract Act of 1965 clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Act wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (i) Technical capability of the items/services offered to meet or exceed the Government's requirement. (ii) Past Performance (iii) Price (inclusive of options) Technical capability and past performance are of equal importance, and when combined, are more important than price in determining the best value to the government. Technical Capability will be determined by review of information submitted by the offeror, which shall provide sufficient technical information necessary for the Government to conclusively determine that the offered instrument and components provide the best solution to the Government's requirement. Proposals shall include technical specifications, descriptive material, operational safety measures and considerations, literature, brochures and any other information corresponding to each minimum requirement, which demonstrates the capabilities of the equipment to successfully perform in similar applications as the intended purpose/use stated above. Offers shall also provide warranty and post warranty service agreement information. Past Performance will be evaluated based on the recency (within the last 3-years), and relevancy (similar size/complexity) of information provided to determine the likelihood of success in performing the solicitations requirements. Technical capability and past performance for any intended subcontractor(s) shall be included with the offer. The Offeror shall include any recent and relevant past performance information with their quote. The past performance information shall have been conducted in the past three (3) years for equipment performance/service of the same or substantially similar items, to include date of contract/installation, description (shall also include technical literature and specifications), application of the equipment, any issues with the contract (to include problem resolution facts, reasons for contract any extensions, etc.), OEM, dollar value, client name, client address, client point of contact name, client point of contact phone number, client point of contact email address. All proprietary information shall be clearly marked. Price quotes shall be F.O.B. destination (Inside Delivery) inclusive of shipping and handling expense. Offeror shall include a price breakout for all components for Item No. 0001 through Item No. 1004 extended total, to include detailed description, catalog/part number, quantity, and unit price of each accessory or ancillary item to the system (preferably in an editable electronic format for easy copy/paste, such as Microsoft Word, into each Item Number's description within any resultant order). Any items offered on GSA Contract shall be indicated on offer as such. The post-warranty maintenance periods will not be funded at time of award. If exercised, funding will be obligated individually each year for the option period exercised via contract modification; the option periods shall be priced accordingly. The government is not responsible for locating or securing any information, which is not identified in the proposal. To ensure information is available, offerors shall furnish as part of their proposal all descriptive material necessary for the government to unequivocally determine the equipment offered meets the technical requirements. The Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government. The Provision at FAR 52.212-3, Offeror's Representations and Certifications - Commercial Items, applies to this acquisition. An offeror should complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.acquisition.gov. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items applies to this acquisition. The following addenda have been added: Inspection and Acceptance The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the Contracting Officer's Representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. Service Records and Reports The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide monthly reports to the FDA COR and Contract Specialist, not later that the 5th work day following the end of each month, summarizing all maintenance and repair activities (including warranty work) for the previous month; negative reports are required. Invoice Submission Payment terms Net 30 days after government acceptance of the supplies/services. Invoices shall be submitted to the address identified below and contain all necessary information per FAR 52.212-4 (g) in accordance with the following instructions. I. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (i) Name and address of the contractor; (ii) Invoice date and invoice number; (iii) Purchase order/award number; (iv) description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed, including: (a) period of performance for which costs are claimed; (b) itemized travel costs, including origin and destination; and (c) any other supporting information necessary to clarify questionable expenditures; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on government bill of lading, if applicable; (vi) Terms of any discount for prompt payment offered, if applicable; (vii) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/award, or in a proper notice of assignment) (viii) Name, title, and phone number of person to notify in event of defective invoice; (ix) Taxpayer identification number (TIN); (x) electronic funds transfer (EFT) banking information, including routing transit number of the financial institution receiving payment and the number of the account into which funds are to be deposited; (xi) name and telephone number of the FDA contracting officer representative or other program center/office point of contact, as referenced on the purchase order; and (xii) Any other information or documentation required by the purchase order/award. II. An original and two (2) copies shall be submitted to: FDA/OC/OA/OFO/OFS Attn: Division of Payment Services 3900 NCTR Road, HFT-324 Building 50, 6th floor suite 616 Jefferson, AR 72079 An electronic invoice can be emailed to the following address: nctrinvoices@fda.hhs.gov II. One copy to the Contracting Officer Representative or other program center point of contact/office designee, clearly marked "courtesy copy only": To be completed at time of award by Government. III. Questions regarding invoice payments should be directed to the FDA payment office at (870) 543-7446 or (870) 543-7042 or electronically at nctrinvoices@fda.hhs.gov The following clauses are incorporated by reference:  HHSAR Clauses: 352.202-1, 352.203-70, 352.222-70, 352.223-70, 352.231-71, 352.242-71  FAR Clause 52.217-9 Option to Extend the Term of the Contract (a)... within 1 day of contract expiration;.... at least 10 days before the contract expires... (c)...shall not exceed 4 years, past the warranty expiration of the requirement under item 1.  FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper; FAR 52.223-6, Drug-Free Workplace; FAR 52.225-8, FAR 52.232-40, Providing Accelerated Payment to Small Business Subcontractors; FAR 52.242-13, Bankruptcy The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items apply to this acquisition. The following additional FAR clauses cited in this clause are applicable: (b): 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-54, 52.223-18, 52.225-5, 52.225-13, and 52.232-33. (c): 52.222-51. Additional Information It is the offeror's responsibility to monitor FedBizOpps.Gov for the release of any information related to this acquisition, e.g., questions and answers, amendments, award notice, etc. Offerors that fail to complete the required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. All responsible sources may submit an offer, which if timely received, shall be considered. The offer must reference solicitation number FDA-14-223-SOL-1130722. The offers are due in person, by postal mail or email to the point of contact listed below on or before May 23, 2014 before 9:00 am (Central Standard Time in Jefferson, Arkansas) at the Food and Drug Administration, FDA/OO/OFBA/OAGS/DAP, Attn: Sondea Blair, 3900 NCTR Road, HFT-320, Building 50, Room 421, Jefferson, AR 72079-9502. PLEASE NOTE - The above contact information is for the Contracting Office and not necessarily the delivery address. The delivery address is indicated in Part III Supporting Information section above. For information regarding this solicitation, please contact Sondea Blair by e-mail at sondea.blair@fda.hhs.gov. Questions regarding this solicitation, and requests for site visit will be accepted only via email and shall be submitted no later than 9:00 AM CST on May 19, 2014.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/DCASC/FDA-14-223-SOL-1130722/listing.html)
- Place of Performance
- Address: US Food and Drug Administration, Center for Biologics Evaluation and Research, 10903 New Hampshire Avenue, Silver Spring, Maryland, 20832, United States
- Zip Code: 20832
- Zip Code: 20832
- Record
- SN03361433-W 20140510/140509022139-2f17f56257ef47e143ac20404c27e772 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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