SOLICITATION NOTICE
F -- F - ESA Phase I & II for Tohatchi
- Notice Date
- 5/9/2014
- Notice Type
- Presolicitation
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- BIA NAVAJO 00009301 WEST HILL ROOM 346Contracting OfficeGallupNM87301US
- ZIP Code
- 00000
- Solicitation Number
- A14PS00487
- Response Due
- 5/15/2014
- Archive Date
- 6/14/2014
- Point of Contact
- MARY JANE JOHNSON
- Small Business Set-Aside
- Total Small Business
- Description
- This acquisition is for a Native American Owned Small Business Set-Aside under the Buy Indian Act (25 U.S.C. The North American Industry Classification Standard (NAICS) is 541620 - Environmental Consulting Services. The Size Standard is $14.0 Million. The Bureau of Indian Affairs (BIA) is soliciting offers to procure for Professional Environmental Services for the DOI, BIA, Navajo Region, Division of Environmental, Cultural & Safety Management. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation No. A14PS00487, herein cited is issued as a Request for Quote (RFQ) and will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73. Due to urgency of the project the solicitation time has been shortened. STATEMENT OF WORK Contractor shall provide all labor, materials, supervision and incidentials necessary to provide Professional Environmental Services to DOI, BIA, NRO, Division of Environmental, Cultural & Safety Management. SCOPE OF WORK TOHATCHI ADULT OPPORTUNITY SERVICES ASTM PHASE 1 AND PHASE II STUDIES TOHATCHI, MCKINLEY COUNTY, NEW MEXICO History: The Bureau of Indian Affairs (BIA) intends to relinquish and return approximately 262.30 and transfer acres of Navajo Trust land set aside for the Old Tohatchi Boarding School use by the Navajo Nation which has been renamed as Tohatchi Adult Opportunity Services (TASO). The BIA constructed the Tohatchi Boarding School which consisted of School Buildings, dormitories, kitchen, storage, heating plant, well houses, quarters (only Quarters 123 and 124 remain), utilities (both surface and subsurface) developments within the current boundary properties. There are 19 buildings with a total square footage of 932,534. BIA owns the water and sewer lines; NTUA, the local utility, owns the powerlines and natural gas lines. The Bureau previously demolished most of the single-family housing but left the foundations in place as well as underground waterlines and sewer lines. The elevated water tank remains on the North portion of the property as does the abandoned sewer lagoon east of the school tract. The tract also contains a reported Indian Health Services building which will need to be reviewed for conformity and the property ownership identified. There are also other structures which occur on the tract that are owned by members of the community which need to be identified and owner names listed in the report but shall not be included in the Phase II sampling and analyses project. BIA proposes to offer Buildings 96, 97, 121, 123 and 125 for transfer to the Navajo Nation for reuse. Building numbers 1, 10, 13, 19, 20, 21, 71, 72, 79, 86, 93, 122, 124 and 126 are to be demolished. Building numbers 20, 73, 86, 93, and 121 are boarded and will need to be opened by the Contractor to conduct work. In addition, building numbers 1, 73 and 86 are be assessed to determine if they are historic assets, in considering their proper disposition. The BIA demolished ~30 structures but in most cases left the foundations and underground utilities in place. Work: The work requires the conduct of both the Environmental Site Assessment Phase 1 (ASTM E 1527-05 Phase 1 study) and an ESA Phase II study (ASTM E1903-11 Phase II). Both studies shall be prepared concurrently to expedite the proposed property disposal. The work identified in this contract will be a performance based contract. Successful bidder will be evaluated on the completion of identified tasks in accordance with the established standard. The work shall consist of the conduct of an ASTM E1527-05 Phase 1 study, a geophysical survey of ~262.30 acres to locate underground utilities or any buried underground storage tanks, and a the preparation of a plot plan showing all existing structures and the location of underground utilities. Following the survey, a report shall be prepared in the format a provided by Section 7, Phase 1 Environmental Site Assessment of the ASTM E1527-05 and shall also include documentation and recommendations as outlined in Section 13. The document shall be reviewed, stamped and signed by a Professional Engineer certifying that the Phase I was prepared in accordance with the ASTM E1527-005 format and the All Appropriate Inquiry Regulations 40 CFR 312.16. The work will also include the conduct of an ASTM E 1903-11 Phase II study with sampling and analyses shall be included as part of testing recommendations for the Phase II ASTM E 1903-11 hazardous constituents/building materials Buildings 1, 10, 13, 19, 20, 21, 71, 73, 79, 86, 93, 96, 97, 121, 122, 123, 124, 125 and 126. Target analytes are asbestos, petroleum hydrocarbons if identified, lead, mercury, PCBs, RCRA metals (lagoon) and chemical unknowns discovered in the buildings and grounds. The hazardous building materials which historically are found in the BIA buildings of this era are asbestos (tile, mastic, TSI, asbestos in concrete), petroleum hydrocarbons, lead fixtures/fittings, lead based paint >1%, mercury switches/thermostats/light tubes and PCBs in transformers and light ballasts >50 ppm and radon gas (NORM). A radon gas survey for buildings 96, 97, 121, 123 and 125 proposed for transfer shall be conducted. See attached Building Inventory. The lagoon located east of the school property has been abandoned for approximately 30 years but never been properly sampled for any hazards to allow for closure. The soils in the lagoon shall be sampled for RCRA metals to determine if any hazardous materials are in the lagoon. Other: Contractors who wish to bid on the project must attend the site visit the site prior to bidding on the project. No compensation will be made to contractors for attendance at the site visit. A Site Plan of the Old Tohatchi Boarding School (TAOS) Campus will be given to all potential bidders at the site visit. There is no electric power or water to serve the area. The contractor shall be responsible for procuring water and power for the project. The successful bidder will be required to conduct both the Phase I and Phase II concurrently as this is an expedited project and must be completed within the period of performance. The Period of Performance 30 days upon issuance of award. OTHER: 1. Contractors must attend the BIA scheduled site visit site prior to bidding on the project. No provisions for payment of site visits are included. 2. There is no power or water available for this project. Contractor must provide their own utilities to conduct both Phase I and Phase II projects. 3. The Report shall follow the E 1903-11 format outline and include all the above supplemental information. TASK I Pre-Work Submittals A. The Contractor shall provide a site specific Health and Safety Plan (HASP) to address worker protection in accordance with 29 CFR 1910.120. The HASP shall contain certifications/licensures of workers and describe the use of all and appropriate PPE. Known and potentially occurring environmental hazards are asbestos, PCBs, lead-based paint, biological hazards and venomous insects, snakes/reptiles and mold. B. Prepare a Work Plan with Work Schedule for Bureau review and approval prior to commencement of work. Task II - Conducting ASTM E1527-05/AAI (40 CFR 312.16) 1.The contractor shall conduct the following items in accordance with the ASTM E1527-05 format for the Phase 1 Environmental Site Assessment and the All Appropriate Inquiry regulations (40 CFR 312.16). A.Records Review B.Site Reconnaissance C.Interviews D.Report-Evaluations and report (in accordance with Section 12 to include additional items of interest in Section 13, LBP, mold, asbestos, PCB, mercury in electric switches, etc.) Task II-2 - ++. 1.Verify onsite plot plan drawing to scale locating existing structures, UGUs and USTs on a Size D sheet and in electronic format in AutoCAD or acceptable software as determined by BIA. Task III-1 Reporting: The ASTM report shall be reviewed and stamped by a Professional Engineer certifying that the report was conducted and prepared in accordance with the required standards identified in this contract. 1.Reporting: A final report shall be prepared to document all activities associated with the project. The contractor shall provide two copies of the draft reports for approval by BIA within 15 days of the site investigation. The BIA will review the draft and return the document within 5 days following receipt with corrections. 2.When the draft is approved, the contractor shall prepare five (5) final copies and three electronic file copies in Microsoft Word/AutoCAD format; two in read-only format and one in write version and marked FOR BIA USE ONLY. The BIA shall be the owner of all documents prepared by the contractor. The contractor shall not copyright or write protect any documents or utilize any data from the project without consent of the Government. Period of Performance The period of performance of this project is 30 days from notice to proceed for Phase I and II. This project is an expedited project and the bidders are to utilize sufficient personnel and expedited analytical services to meet the time frame. Old Tohatchi/TAOS Boarding School Inventory Bldg No.SQ.FT School, Boarding (Other)1 13,644.00 Barn 10 2,970.00 Storage, Non-heated 13 864.00 Storage, Non-heated19 720.00 Storage, Non-heated20 348.00 Utility Plant, Other 21 1,743.00 Office71 19,029.00 Dormitory 73 6,817.00 Warehouse 79 915.00 Storage, Non-heated86 360.00 Pump House 93 112.00 Office96 15,696.00 Office97 15,696.00 Quarters, Single-Family 121 3,117.00 Quarters, Garage Detached122 1,184.00 Quarters, Multi-Family 123 1,184.00 Quarters, Garage Detached124 1,184.00 Kitchen 125 5,943.00 Warehouse 126 1,008 TOTAL SQUARE FEET 92,534.00 Tank 2 Tank3 Tank4 Tank5 Tank6 Water Tank, Elevated 1 SECTION M 52.212-2 Evaluation-Commercial Items. EVALUATION-COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: The Evaluation Factors are in descending order of importance. All evaluation factors other than cost or price, when combined are significantly more important than cost or price. The Evaluation Factors are: 1) Technical Capabilities: 1a. Technical Excellence, 1b. Technical Approach, 1c. Personnel Qualification, 1d. Past Experience 2). Price, and 3). Past Performance. Award will be made on a Best Value - Tradeoff Basis, whose quotation is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. EVALUATION FACTORS 1. TECHNICAL CAPABILITIES: 1a. Technical Excellence: Describe ability to meet the following: A) Qualifications and related asbestos, lead based paint remediation experience, hazardous waste disposal, universal waste disposal B) Ability to effectively communicate orally and in writing. Much of the writing required is of a technical nature involving complex terminology. 1b. Technical Approach: Describe approach including comprehension of requirements to accomplish Statement of Work, which shall include: Understanding all elements of the Statement of Work and demonstration of the understanding by the thoroughness, soundness, and comprehension of the approach contained in the technical proposal. 1c. Personnel Qualification: Provide Resumes, which shall detail professional qualifications necessary for satisfactory performance of required services. 1d. Past Experience: List contracts that are of comparable size, complexity and similar, which shall include the following: A). Specialized experience and technical competence in the type of work required in the Statement of Work, with documented work on the Navajo Nation lands B). Knowledge of the Navajo Indian Reservation for services and supplies to allow the contractor to function independently without the assistance of an initial escort and ability to work with local school administrators successfully 2. PRICE: Fair and advantageous price quote to the government. 3. PAST PERFORMANCE: Past Performance: Provide recent and relevant contracts for the same or similar items, contract numbers, point of contact with telephone numbers and other relevant information. All evaluation factors, when combined, are significantly more important than cost or price. Submit detailed information for each evaluation factor. Responses for each evaluation factor will need to be submitted with your quote. PRICE: Bread Springs School Phase I & II: ASTM E1903-11 PHASE II STUDY PRICE SCHEDULE - Old Bread Springs School TASK IPREWORK SUBMTTALS 1Site Specific HASP $________ 2Work Plan $________ 3Work Schedule $________ Task I Sub-Total: $________ TASK IIINVESTIGATION/SAMPLING/ANALYSES AInves.(64 hours@ $___/hr) $________ 1Asbestos (50 @ $___ ea) $________ 2Lead/LBP (200 @ $___ ea) $________ 3PCBs (50 @ $___ ea) $________ 4Mercury (10 @ $___ ea) $________ 5Chemicals (10 @ $___ ea) $________ 6AST (3 @ $__ each) $________ 7Univ Wste (50 @ $___ ea) $________ 8Lagoon (10 @ $___ ea) $________ 9Water Twr (5 @ $___ ea) $________ Task II Sub-Total: $________ TASK III Engineer Cost Estimate 1Cost Estimate $________ 2PE Certification $________ 3Discussions $________ Task III Sub-Total: $________ TASK IV Report 1Report Preparation $________ 2Draft Report $________ 3Duplication of Report $________ Task IV Sub-Total: $________ TOTAL BreadSprings $_____________ TOTAL $______________ Award will be made to the lowest priced offeror, who's quote conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This will be a Fixed Price Contract with Economic Price Adjustments. According to the Buy Indian Act, companies claiming Buy Indian, must submit a signed self-certification form to be submitted with their response to this solicitation. CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management; FAR 52.232-18, Availability of Funds; FAR 52.216-02, Economic Price Adjustment-Standard Supplies; and FAR 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items. DIAR clauses are herein incorporated as follows: DIAR 1452.226-70, Indian Preference; 1452.226-71, Indian Preference Program; 1452.280-4, Indian Economic Enterprise Representation; and 1452.204-70, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors. The Federal Acquisition Regulations clauses and provisions are available on the Internet at: http://www.arnet.gov/far or may be requested from the Contracting Officer. Award will be made at a fair and reasonable price to the lowest responsive and responsible offeror whose quote conforming to the requirements herein will be the most advantageous to the Government. Provide DUNS# and Tax ID# with a signed and dated quote, along with a completed copy of FAR Clause 52.212-3, Offeror Representations and CertificationsCommercial Items and DIAPR 1452.280-4, Indian Economic Enterprise Representation. The RFQ is due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Mary Jane Johnson, P. O. Box 1060, Gallup, New Mexico 87305 by, May 15, 2014, 11:00 AM (Local Time, Gallup, N.M.) Physical address: 301 W. Hill Ave., Room. 346, Gallup, NM 87301. Quotes submitted by facsimile at (505) 863-8382 or by email at maryjane.johnson@bia.gov will be accepted. Any further questions regarding this announcement may be directed to Mary Jane Johnson, Contract Specialist, by fax at (505) 863-8382. All contractors submitting quotes must be registered in the SAM.gov, in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.SAM.gov.
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