SOLICITATION NOTICE
R -- Interpretation Equipment for AED Program - PWS
- Notice Date
- 5/13/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541930
— Translation and Interpretation Services
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ0013-14-X-0005
- Archive Date
- 5/31/2014
- Point of Contact
- Woodrow W. Bell, Phone: 7036021464
- E-Mail Address
-
woodrow.bell@dsca.mil
(woodrow.bell@dsca.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- PWS Solicitation Number: HQ0013-14-X-0005 Notice Type: Combined Synopsis/Solicitation (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ0013-14-X-0005, is issued as a Request for Quote (RFQ). (iii) This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. It is the responsibility of the offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide interpretation equipment to support of the African Executive Dialogue (AED) for the Africa Center for Strategic Studies (ACSS). The event is scheduled for 27 May 2014 - 31 May 2014. The North American Classification System (NAICS) code is 541930, size standard is $7 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. (v) This requirement is to provide interpretation equipment in support of AED. The contract requires interpretation equipment and on-site technical support during the program's entire length, as noted on the Program Schedule. The requirements are detailed in the attached Performance Work Statement. (vi) The Contractor shall submit a proposal that meets the requirements of the PWS. a. The contractor shall provide support as follows: 1. 27 May 2014: Equipment Setup. Equipment needed for up to 50 attendees in 1 room: Plenary only. Equipment will be used during meeting and ceremony sessions. 2. 28-30 May 2014: Equipment utilization and technical support at the Crowne Plaza Hotel, 901 N. Fairfax St. Alexandria, VA 22314. b. Set up to facilitate 3-language interpretation (English, French and Portuguese). Technical support will be required throughout the duration of the program, and the Technical Assistant(s) shall remain in close proximity during all the sessions. Offerors shall propose the necessary equipment and labor to meet the government's needs. c. Contractor must record all sessions, and present audio recordings to ACSS Operations. Format of audio may be on flash drive, CD, or DVD, and be indexed according to sessions. d. Contractor shall be prepared and able to provide onsite solutions should there be any failures with the contractor's equipment. e. Equipment shall be set up in the Plenary room. f. Deliverables: The contractor shall deliver the recordings, detailed at paragraph 4.c. of this document, at the end of each program day. (vii) Requirements as follows: CLIN Description Quantity Unit of Issue CLIN 0001 -Interpretation Booths ____ each CLIN 0002 - Labor for set up ____ per hour or per day CLIN 0003 - Labor for Daily Support ____ per dayor per hour CLIN 0004 - Recordings ____ each CLIN 0005 - Tabletop Microphones 22 each CLIN 0006 - Headsets 25 each CLIN 0007 -(Other equipment contractor is proposing separately) **Add other CLINs as necessary to submit a complete quote. **The CLINs shall be Firm Fixed Price (FFP). (viii) The requirement shall be Firm Fixed Price (FFP). (ix) This action is a small business set aside. (x) All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (xi) Provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xii)Provision at FAR 52.252-2, Clauses Incorporated by Reference (available at http://farsite.hill.af.mil) applies to this acquisition. (xiii)Provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation the most advantageous to the Government, price and other factors is considered. (xiv) Submission of Quotes: Quotes shall be submitted by 16 May 2:00 PM EST to the point of contact listed below. (xv) Offeror shall submit a complete proposal that details equipment and services necessary to meet ACSS's needs. (xvi) Offerors shall provide information regarding cancellation policy (xvii) Past Performance: a. Offerors shall submit information regarding two past jobs they have performed or are performing within the last year and a half. b. Offerors shall state the name/telephone number/identifier of the effort, the dollar amount and period of performance of the submitted jobs. c. Offerors shall provide the name, organization, phone number and email address of a point of contact for each past performance submission. (xviii) Submission of Quotes: Quotes shall be submitted to Woodrow Bell via email at woodrow.bell@dsca.mil. Facsimile submission will not be accepted. (xix)The point of contact for this acquisition is Woodrow Bell. Woodrow can be reached via email at woodrow.bell@dsca.mil or telephone at (703) 602-1464. (xx) Provision at FAR 52.212-2, Evaluation Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation the most advantageous to the Government, price and other factors is considered. 1. The awardee shall be selected with the use of Lowest Price Technically Acceptable Source Selection Process. 2. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. 3. Tradeoffs are not permitted. 4. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. 5. Exchanges may occur. 6. Non-cost factors: The non-cost factors are Approach and Past Performance a. Approach will evaluate contractor furnished equipment, labor and supplies proposed to meet the Government's needs. b. Past Performance evaluation ratings will be acceptable or unacceptable. Past Performance will be reviewed to determine relevancy. If the past performance submission is determined to be relevant, the performance will be evaluated for acceptability. If the past performance is determined to be non-relevant, it shall be rated as unacceptable. 7. Acceptability Standards: a. The offered approach reflects an adequate understanding of the equipment, supplies and personnel necessary to meet the Government's needs. The quantity of equipment is appropriate to meet the Government's requirements. b. Available on the required days c. Past performance: Performance on submitted examples acceptable. 8. Cost: All proposed prices will be factored into the overall total to be evaluated. (xxi) Provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition (offers are to include a completed copy.) The contractor shall be registered in the Online Representations and Certifications Application ORCA at http://orca.bpn.gov/. (xxii) Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition Addendum to FAR 52.212-4. (xxiii) 1. Invoicing WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/. The Government will be using WAWF to accept/approve invoices and receiving reports. Payment will not be made unless and until both the contractor and the Government WAWF submissions are submitted and processed correctly. Contractor invoices must reflect the contract line times (CLINs) contained in the contract. Proper invoices also must reflect the prices stipulated in the contract and the service or supply must be delivered, inspected and accepted. WAWF Instructions an interactive self-paced training module is available for both contractor and Government personnel at http://wawftraining.com to learn how to use WAWF. WAWF also offers customer support and/or assistance at 1-866-618-5988. THE FOLLOWING CODES AND INFORMATION WILL BE REQUIRED TO ASSURE SUCCESSFUL FLOW OF WAWF DOCUMENTS. CONTRACT NUMBER: To be determined at time of award DUNS CODE: To be determined at time of award ISSUE BY DODAAC: HQ0013 ADMIN BY DODAAC: HQ0013 INSPECT BY DODAAC: HQ0013 ACCEPT BY DODAAC: HQ0013 LOCAL PROCESSING OFFICE DODAAC: HQ0013 PAYMENT OFFICE DODAAC: HQ0347 PAYMENT OFFICE FISCAL STATION CODE: DFAS INDIANAPOLIS (xxv) Clause at FAR 52.212-5(Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at http://farsite.hill.af.mil). 52.203-6 ALT1, Restrictions on Subcontracting Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;52.219.4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns; 52.219-28, Post Award small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 523222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in persons; 52.223-18, Contractor Policy to Ban Text Messaging while Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer System for Award Management. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/; 52.233-3, Protest after Award; 52.246-4, Inspection of Services-Fixed Price; 52.252-2, Clauses Incorporated by Full Text (website provided by http://farsite.hill.af.mil). (xxiv) The following DFAR clauses apply to this acquisition: DFARS 252.203-7002, Requirement to inform Employee's of Whistleblower Rights; DFARS 252.204-7003 Control of Government Personnel Work Product; DFARS 252.204-7004, Alternate A System for Award Management; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items ;252.225-7002, Qualifying Country Sources as Subcontractors; 252.243-7001, Pricing of Contract Modifications; 252.243-7002, Request for Equitable Adjustment. Applicable additional clauses under DFARS 252.212-7001 are as follows: 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; 252.225-7001, Buy American Act and Balance of Payments Program; 252.225-7012, Preference for Certain Domestic Commodities; Gratuities; DFARS 252.232-7003, Electronic Submissions of Payment Requests; 252.247-7023,Transportation of Supplies by Sea.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ0013-14-X-0005/listing.html)
- Place of Performance
- Address: The Crowne Plaza Hotel, 901 N. Fairfax St., Alexandria, Virginia, 22314, United States
- Zip Code: 22314
- Zip Code: 22314
- Record
- SN03364511-W 20140515/140514021557-98849cea87e2bdad539d5e60ac2160ee (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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