SOLICITATION NOTICE
71 -- Office Furniture
- Notice Date
- 5/13/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 337211
— Wood Office Furniture Manufacturing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- VA24914Q0499
- Response Due
- 5/14/2014
- Archive Date
- 5/29/2014
- Point of Contact
- Crystal Baird
- E-Mail Address
-
400<br
- Small Business Set-Aside
- N/A
- Description
- This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA249-14-Q-0499 is issued as a (Request for Quotation (RFQ)). This requirement is unrestricted. NAICS: The NAICS is 337211 and the business size standard is 500. To be eligible to receive a government award, the offeror must be currently registered in System for Award Management or may register with SAM at http://www.sam.gov/ Statement of Work U.S. Department of Veterans Affairs Tennessee Valley Healthcare System 1310 24th Ave South Nashville, TN 37212 Project: Research Phase 3 Transaction Number: 1.Overview VA Tennessee Valley Healthcare System, Nashville Campus, Interior Design and Furnishing program emphasizes principles and strategies for state-of-the art technology, mobility and ergonomic features for both patients and staff in health care settings. The architecture and interior design embody environmental stewardship, use of natural spaces and organic materials as well as providing a streamline, open, mid-century modern aesthetic. 2.Objective To purchase delivery and install new furniture for our Research 3rd Floor lab to include lab stools, task chairs, break room furniture, workstations, conferencing, storage casework, artwork, and quality installations for the Nashville Campus that meet the TVHS provided specifications and high quality threshold while integrating excellent environmental stewardship. 3.Quote Package Requirements a.Quote Document shall be a separate, typed document from the VA Solicitation that matches the Solicitation document exactly per each line item, including unit price and total price per provided quantity. Products or services that include multiple parts shall be listed within each line item and only the totals for whole unit and total price per quantity provided will be provided. No additional line items will be added. b.Quote Package to include PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts list to represent exactly what is being included in bid and to determine accuracy. c.Quote package to include cut sheet with product detail for any alternate products. d.Quote Package to list Labor/Services on separate line item(s) than the product line items. Labor/Service line item(s) shall specify acknowledgement of "Per the Statement of Work (SOW) Document" provided in the Solicitation. e.Supplier shall assign the following (separate) team members to the Project; 1. Auto-Cad Designer/Draftsperson 2. Administrative Support for Documentation revisions and sample ordering 3. Technical Support for products including electrical concerns and green product information. 4. Project Manager to supervise project team and attend all meetings from award to installation. f.Quote Package to include Supplier Profile Information including but not limited to: years of experience; location; past projects; list of customer references; and summary of specific project team members who will be assigned to the Project. g.Quote package to include only products manufactured in the USA. h.ENVIRONMENTAL STEWARDSHIP: Quote Package to include "Green Section" including but not limited to the specific Environmental Stewardship Policies of the Supplier and individual product Manufacturers. 1. Design Contract Tasks/Requirements a.Supplier shall attend a minimum of three (3) in-person meetings on the Nashville Campus to review final award with VA Interior Designer and End Users and to make necessary revisions. b.Supplier shall provide during first meeting with VA Interior Designer, the Auto-Cad layouts in 11"x17" scaled drawings showing layouts of awarded product. c.Supplier shall allow for two (2) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer. d.Supplier shall be responsible for taking and applying accurate Field Measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. Supplier shall be liable for any incorrect field measurements leading to incorrect product order. e.Supplier shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer. f.Supplier shall provide final, clean 11" x 17" scaled drawings of product layout for sign-off prior to scheduling manufacturing. g.Supplier shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email. h.ENVIRONMENTAL STEWARDSHIP: Supplier is responsible for supplying detailed documentation for each line item as pertaining to IEQ Credit 4.5: Low-Emitting Materials for LEED Commercial Interiors Credit including Greenguard certification. See attached Sample Document. 2.Project Manager (PM) Requirements a.PM shall be responsible for all communication with VA Interior Designer as pertaining to Requests for Information (RFIs), updates, design changes, notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings. b.PM shall represent the Contractor, not the installation company. c.PM shall perform on-site assessment of product and replacement of damaged product due to freight delivery. d.PM shall schedule arrival of the product and installation date. e.PM shall perform on-site review of space and installation plans at least 5 days in advance with VA Point of Contact (POC) or Interior Designer. f.PM shall perform on-site visit and assess area for any encumbrances (loading dock, path of travel, electrical/data need locations, etc.) that would be a potential delay to the project. g.PM shall be on-site during installation to answer any questions regarding product installation or space/area. h.PM shall perform on-site walk-through and punchlist after installation with Lead Installer and VA POC or Interior Designer. i.PM shall provide final sign-off for completion of installation. 3.Commodities N 4. 4. Furniture Package Requirements 1.Private Offices: L Shaped Corner Desk with Hutch (Acrylic framed doors), Task Light, Tack board, 55/12 Pedestal and 12/12 pedestal: Qty: 5: Manufacturer: National: Waveworks a.Finish: Autumn 2, Grommet Satin Nickel Center, Reed PVC edge banding b.Tack board: National: Fabric: Repition Grey Green: 3775 c.Keyboard Tray:Qty:5 Manf. Humanscale i.Model: 2G 900 11: 2G Mechanism/900-Std. Platform/11-8" Swivel Mouse ii.Dual 19" Gel w/ Synt.Leath d.Task Chair: Qty:5 Manf.: KI Altus i.Mesh Chair, Adjustable Arms, Upholstered ii.Aluminum Base iii.Carpet Casters iv.No Headrest v.Lumbar Support vi.Fabric: Pallas- HolyCow- Carbon Copy e.Guest Chair: Qty: 10: Manf: National-Admire i.Half upholstered back and arms ii.Fabric: Sedona Mesa: Finish: Autumn f.5H Bookcase: Qty: 10: Manf: National: Wave works i.Finish: Autumn 2.Break Room:Qty:1 a.36" Round Table w/4 Star metal base and laminate top: Qty:1:Manf. National Wave works: CBV3228XN i.Finish: Autumn Laminate and satin nickel base ii.Stackable plastic chair: Qty:8: Manf: National: Upwards 3.Conference Rm Rm:F306 : Manufacturer: National Furniture a.48" x 120" Boat shaped table w/ panel bases & (2) power/data grommets: Manf.: National Wave works i.Finish: Autumn ii.Reed PVC Edge: Autumn iii.With Double pivoting grommets b.18"W x 38" H, Cylinder base with wire access, wood i.Finish: Autumn c.Conference Chairs: Qty:8: Manf.: National: Aurora i.Mid back, Knee, Tilt, Alumninum ii.Grade 2: Sedona Mesa iii.Hard Dual Wheel: Black d.Tack board/marker board Wall mounted Rail system:Qty:1: Manf. National: Exhibit i.Size: 16' w x 4' h ii.(2) 3'-6" section of tack board and (1) 9' section of whiteboard iii.Metal Finish: 503 Satin Nickel 4.Lab Areas: Manf: Cramer: Rhino a.Desk Height Lab Stool:44 i.Desk Height Lab Stool, 4 way mech metal: Nickel base ii.Fabric: Rubber: Black b.High Height Lab Stool Qty:76 i.High height lab stool 4-way mech metal base: Nickel Base ii.Fabric: Rubber: Black 5.Conference Rm: Rm Rm:F223 : Manufacturer: National Waveworks a.48" x 168" Boat shaped table w/ panel bases & (2) power/data grommets: Manf.: National Wave works i.Finish: Autumn ii.Reed PVC Edge: Autumn iii.With Double pivoting grommets b.18"W x 38" H, Cylinder base with wire access, wood i.Finish: Autumn c.Conference Chairs: Qty:12: Manf.: National: Aurora i.Mid back, Knee, Tilt, Aluminum ii.Grade 2: Sedona Mesa iii.Hard Dual Wheel: Black d.Tack board/marker board Wall mounted Rail system:Qty:1: Manf. National: Exhibit i.Size: 16' w x 4' h ii.(2) 3'-6" section of tack board and (1) 9' section of whiteboard iii.Metal Finish: 503 Satin Nickel e.Mobile Computer Cart: Qty:1: Manf: National Waveworks i.24D x 36W ii.Finish: Autumn 2 Laminate iii.Silver Platinum hardware iv.Reed PVC edge banding f.Side Chairs: Qty: 9: Manf: National: Aurora i.Wood back, Aluminum legs and back detail ii.Fabric: Sedona Mesa iii.Finish: Autumn and 503 Satin Nickel 5. Protection of Property a.Supplier shall protect all items from damage. The Supplier shall take precaution against damage to the buildings, grounds and furnishings. The Supplier shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Supplier, utilizing materials of the same quality, size, grade and color, to match existing work. b.The Supplier shall perform an inspection of the buildings and grounds with the POC prior to commencing work in order to ensure they will be able to repair or replace any items, components, buildings or grounds damaged due to negligence and/or actions taken by the Supplier. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence of the POC is required before the Supplier may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. c.The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. The Supplier shall maintain accountability and control of any keys provided, and shall return them to the POC upon completion of the work. d.Supplier shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels. 5. Delivery a.Supplier shall notify VA Interior Designer at least 14 days prior to manufacturing completion and ship date from manufacturer. b.In the event there is a delay in delivery, Supplier must notify the VA Interior Designer immediately. c.All deliveries must be received at Supplier's warehouse and checked for damage and missing items prior to delivery and installation at jobsite. a.Supplier Storage Facility must meet all building requirements including but not limited to sprinkler, secure, safe, environmental controls - as not to void furniture warranties. Supplier must notify VA of specific location of any or all stored furniture. d.Supplier may not deliver any items directly to the VA premises or store any items on site ahead of installation date. e.Project Manager and Installation Manager to meet Truck and receive inspect and install items independently of VA staff assistance. f.ENVIRONMENTAL STEWARDSHIP: All delivered products to be wrapped in blankets and re-usable materials when applicable as to reduce waste. Supplier shall not use non-recyclable or non-reusable packing materials for any deliveries. 5.Installation Requirements a.Installation Team must be certified in product installation, experienced and knowledgeable about product, and be supervised at all times by both Installation Company Manager and Supplier-Employed Project Manager. b.Supplier shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions. c.Installation Crew and Supplier staff to check in with VA Police upon arrival and obtain vendor badges for each day on site. d.Supplier and Installation Company must provide Proof of Insurance to VA Interior Designer and VA Contracting officer prior to installation by email. e.Supplier Project Manager (PM) shall be on site during Installation to supervise the installation team and Installation supervisor. The Supplier Project Manager (PM) is separate from the installation company supervisor. f.Supplier shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install in designated rooms/locations; (D) assemble items as required; (E) secure as designated; and (F) properly dispose of all associated packing/crating materials outside the VA premises. g.Installation shall be conducted during non-business hours (Monday-Friday, 4:30pm-8am) as to not interfere with direct patient care. h.Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm) i.If for any reason, Supplier is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Supplier will be responsible for moving these items to a secure location, until the next available installation date. The Supplier will be responsible for moving the items from the storage site to its designated position in the building for installation. j.Supplier shall be responsible for storing, returning and replacing all damaged items in supplier-warehouse. No damaged items to be stored on VA premises. k.Supplier shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation Punchlist within 4 weeks post-installation. l.Art shall be installed only by a professional and experienced art installation crew as appointed by art supplier and approved by VA Interior Designer. Use of re-usable and/or recyclable materials for packing and delivery is required. 8.0Quality Control a.Supplier will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling furniture and other items installed under this contract. Final Acceptance from the Contractor will not occur until all debris connected with chair installation is removed from the VA site. b.Recyclable products shall be disposed of in accordance with applicable statutes, in respective containers. The contractor is responsible for providing trash containers at an offsite facility. c.Packing materials will not be stored in the buildings for any period exceeding 24 hours. d.Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site on a daily basis by the Supplier 9.0 Contact with VA Personnel a.All contact shall include VA Interior Designer. Any requests for PO modifications must include both VA Interior Designer and VA Contracting Officer. No changes to the contract will be made without the written consent of the VA Interior Designer. b.The contact normal work hours will be business hours (8:30am-5pm) except on weekends and Holidays. The Government has the option to modify the normal work week, days and hours, as necessary for the accomplishment of VANCHCS mission. When hours may be needed to accomplish a job, contractors will need to be available.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914Q0499/listing.html)
- Place of Performance
- Address: TVHS Nashville VA Medical Center;1310 24th Avenue South;Nashville, TN
- Zip Code: 37212
- Zip Code: 37212
- Record
- SN03365053-W 20140515/140514022008-2a6538bfdc6b344e2a6a62d07a78a45d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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