Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 17, 2014 FBO #4557
DOCUMENT

W -- 544-14-3-5050-0026 - Cable TV & Wi-Fi - 544 - Attachment

Notice Date

5/15/2014
 

Notice Type

Attachment
 

NAICS

515210 — Cable and Other Subscription Programming
 

Contracting Office

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639
 

ZIP Code

29209-1639
 

Solicitation Number

VA24714Q0682
 

Response Due

5/19/2014
 

Archive Date

7/18/2014
 

Point of Contact

JOSEPH LOCKE
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement for CABLE TV and WI-FI for the lobby area and the POD areas (Patient Exam Rooms) for the Greenville Outpatient Clinic (CBOC). The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and no option years. This requirement is being set-aside for Service Disabled Veteran Owned Small Business participation only. NAICS code for this requirement is 515210 with a small business size of 500 employees. Only offers from those firms regularly established in the business of providing this type of equipment will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contract Specialist, joseph.locke@va.gov. Please see solicitation for additional information regarding this requirement. Statement of Work William Jennings Bryan Dorn (WJBD) VA Medical Center Greenville Satellite Outpatient Clinic Patient Internet and Cable Television Services 1. GENERAL: This solicitation shall result in a firm fixed-price contract for the installation and operation of the system for a period of a base year and 4 one year options that will start at the conclusion and acceptance of installation. This solicitation requests the contractor install and maintain internet access and standard definition cable television services to be provided to patients and family members of patients at the William Jennings Bryan Dorn Veterans Affairs Greenville Satellite Outpatient Clinic (GOPC), Greenville, SC 2. BACKGROUND: The WJBD VAMC Greenville Satellite Outpatient Clinic site (GOPC) consists of a major outpatient clinic, with many services offered on an outpatient basis. Patients visit the facility for periodic appointments. The VA recognizes that its patient population and family members use the internet and cable television as a means of both researching information as well as remaining in communication with friends and family members on a near-constant basis. As a result, it is our desire to provide these patients and their family members' access to the internet and cable television to allow them to continue their communication and maintain of sense of home during their visit to our facility The VA also recognizes that the proper operation and functioning of a major health care facility requires its staff to have constant network and internet access. Therefore, the intent of this initiative is to provide our patients and their families' internet access without impinging on the efficient and effective operation of the clinic. 3. PERIOD OF PERFORMANCE: The Period of Performance (POP) is for a period of a base year and 4 one year options that will start at the conclusion and acceptance of installation: 4. PLACE OF PERFORMANCE: WJBD VAMC Greenville Satellite Outpatient Clinic (GOPC), 41 Park Creek Drive, Greenville, SC 29605. POC: Mary Rich McBride, 864-422-2606. 5. OBJECTIVE: The WJBD VAMC Greenville Satellite Outpatient Clinic site (GOPC) is seeking a solution to provide our patients and guests wireless access to the internet and standard definition cable television while they are using our facilities in Greenville. The objectives of this proposal are to: 1.Provide our patients and their families internet access via a series of Wi-Fi access points to include: "Lobby area "Pod areas (patient exam rooms) 2.Infrastructure provided must be separate and distinct from the current networks that are used to provide official business functions, applications and data necessary for the operation of the hospital and its clinics. It also must not interfere with current wireless infrastructure in-place in the facility which is currently used for both business functions and medical devices. 3.Provide a toll-free telephone support function for users to report problems with the service and resolve those problems in a timely manner. 4.Although this concept provides a service to our customers, it is expected that it will be provided without a requirement to provide full time, redundant, fault-tolerant service. We desire that the service be available 24 hours a day, 7 days per week (24X7); however, we are neither requiring nor expecting the supplier to provide total fault tolerance. 6. PERFORMANCE REQUIREMENTS: 1.Develop an installation plan for required equipment 1.1Survey facilities. 1.2Determine locations for wireless access points. 1.3Determine need for/location of wired access points. 1.4Determine requirements for wired infrastructure. 1.5Determine power requirements. 1.6Determine communication closet requirements. 1.7Determine equipment requirements. 2.Install required equipment 2.1Develop a schedule to install equipment in a manner that minimizes possible disruptions in patient areas. 2.2Install equipment and test for functionality. 2.3Contractor will be responsible for installation and testing of all components, fiber and cabling outlined in this document, in accordance with normal industry standards and practices. 3Test system functionality 3.1Ensure that system provides access at all installed points and provides complete coverage of desired areas. 4Publicize system availability 4.1Provide instructions for use. 5Maintain the system 5.1Provide a 24 hour/toll free telephone number that provides users a capability to report problems and have problems resolved quickly and efficiently. 5.2Provide a maintenance team that has the capability to troubleshoot and repair system outages within 24 hours. Issues that cannot be resolved within this time frame will be handled on a case-by-case basis with the Contracting Officer's Representative (COR). 6System Performance 6.1Network devices should be compatible with industry standard wireless protocols (i.e. 802.11b, 802.11g, and 802.11n). 7. ADDITIONAL REQUIREMENTS: In each of the locations the contractor will provide commercial minimum 802.11 b/g wireless Internet connectivity to the following areas and wired Internet network connection in areas specified: The connectivity will be provided from the nearest external contractor connection point via fiber runs to the respective division locations utilizing existing conduit on the respective location grounds. Dedicated internet access will be a 10MB at each location. All clinic fiber terminations will use SC/ST connections as appropriate. Contractor is to provide all required labor and material. Contractor will be responsible for installation and maintenance of router, switches, wireless access points, and Category 6 wiring with connections to provide these capabilities. Installation will be coordinated with Department of Veteran Affairs OI&T and Engineering staff to ensure an air-gapped connectivity separate from the medical center's network. All material used shall be UL approved and code compliant (NEC) as required for application. Installation shall be in accordance with NFPA and VA requirements. Existing cable trays and/or raceways shall be used to distribution. Locations where cable trays are not available, the distribution cable shall be run along the contour of the wall, being fastened with appropriate fasteners to ensure a secure and neat installation. Where cable penetrates fire and smoke walls that do not have existing cable trays metal sleeves shall be installed in accordance with VA requirements using approved fire stop material to seal ALL penetrations. Installation work will be performed during hours to meet facility requirements, which may include outside of normal non-duty hours to meet infection control and patient service requirements. Proposals must include the annual ongoing cost for the provision of Internet and standard definition cable television services and maintenance of supporting infrastructure to the respective locations. On-site response time required is 24 hours on next business day from notification. Service will be performed during normal business hours of 8 AM - 5 PM. Vendor will provide all parts and labor necessary to keep equipment operating in accordance with manufacturer specifications. The contractor shall provide, in space below, the name, location and telephone number of the office where service calls are to be placed: Name: Address: Telephone No: This contract will be a single vendor award; however, the awarded contractor may sub-contract to other providers for portions of this work. All contractors and sub-contractors must be identified and complete/pass security requirements for working in a VHA Medical Center. Installation and full operational capability is to be completed within 120 days of award. 8. INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer's Technical Representative (COTR), and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714. A properly prepared invoice will contain: oInvoice Number and Date oContractor's Name and Address oAccurate Purchase Order Number oSupply or Service provided oTotal amount due 9. Records Management Language for Contracts The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: a.Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. b.Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. c.Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. d.Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. e.Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. f.The Government Agency owns the rights to all data/records produced as part of this contract. g.The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. h.Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. i.No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. j.Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CSCVAMC/WJBDDVAMC/VA24714Q0682/listing.html)
 

Document(s)

Attachment
 

File Name: VA247-14-Q-0682 VA247-14-Q-0682.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1366764&FileName=VA247-14-Q-0682-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1366764&FileName=VA247-14-Q-0682-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DORN VA MEDICAL CENTER;6439 GARNERS FERRY ROAD;COLUMBIA, SC 29209

Zip Code: 29029
 

Record

SN03367701-W 20140517/140515235321-61e08cfc01919358cf43a6a9cbfc88e8 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |