Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 18, 2014 FBO #4558
DOCUMENT

C -- Water Filtration Plant Upgrades AE - project 613-14-128 - Attachment

Notice Date

5/16/2014
 

Notice Type

Attachment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Veterans Affairs;VAMC (613);VISN 5 Contract Satellite Office;510 Butler Avenue, Building 308B;Martinsburg WV 25405
 

ZIP Code

25405
 

Solicitation Number

VA24514R0155
 

Response Due

6/4/2014
 

Archive Date

9/11/2014
 

Point of Contact

Shari M Kesecker
 

E-Mail Address

3-0811
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

FBO Presolicitation Note - Solicitation No. VA245-14-R-0155 NRM Project No. 613-14-128 Water Filtration Plant Upgrades 1.OVERVIEW - 1.1Government Agency Department and Address: Martinsburg VA Medical Center - VISN5 - Martinsburg, WV 1.2Project Title, Number and Location: Project Title: Water Filtration Plant Upgrades Project Number: NRM No. 613-14-128 This acquisition is for Architectural/Engineering Services, and is procured with the Brooks Act as implemented in Subpart 36.6 of the federal acquisition regulation. All submissions will be evaluated in accordance with the evaluation criteria attached herein. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this amount. Award of the base bid will include work associated with the pilot testing/study (award + 4 months) and the Optional Award Item will be for AE design associated work identified below (award + 8 months) and is contingent upon the approval of the pilot study by the West Virginia Bureau of Public Health (WVBPH). (If the AE firm fails to obtain WVBPH permit under this effort, he/she may not participate in any future re-bid of the project). This procurement is a 100% set-aside for Service-Disabled Veteran Owned Small Business firms. Before a SDVOSB is proposed as a potential contract, they must be "verified" by VETBIZ (www.vetbiz.gov) and registered in SAM (www.sam.gov) database(s). Failure of a proposed SDVOSB to be verified by CVE at the time the SF330 is submitted will result in their elimination as a proposed contractor. The proposed services will be obtained by a negotiated Firm-Fixed Price Contract. The NAICS Code for this acquisition is 541330 and the applicable Small Business Size Standard is not more than $14M average annual gross revenues for the past three fiscal years. The construction cost range for this project is between $5M-$10M. Eligible AE firm must have a working office location within 0-300 mile radius of the VAMC, 510 Butler Avenue, Martinsburg, WV, 25405. This distance is determined according to www.randmcnally.com. This will be verified through www.sam.gov and VETBIZ. The selected AE firm(s) shall be in accordance with FAR 2.101 definition of "Architect-engineer services" as defined in 40 USC 1102 and FAR Part 36.6 to provide professional AE services for the Veterans Administration as required. AE(s) signing drawings must be licensed in West Virginia. 1.3 Scope of Work Furnish professional services for improvements to the existing Martinsburg VA Medical Center Water Treatment Plant. These A/E services will include water pilot testing prior to design services and preparation of complete working drawings, specifications, cost estimates, regulatory agency submittals, related studies, and construction period supervision and inspection services. A/E Firm shall demonstrate qualifications in water pilot testing, treatment system design, general building remodeling, SCADA systems and construction management for hospital water systems. The intent of this project is to make improvements to the potable water system serving the entire campus and adjacent federal facility customers. The existing treatment processes consist of lime soda softening, clarification, dual media filtration, packed tower aeration, GAC absorption and disinfection with a system capacity of 600,000 gal/day. The plant currently operates at approximately 40-50% capacity and operates over two shifts. Source water to the existing water treatment system is provided by three (3) wells with yields of 300gpm-Well 1, 345gpm-Well 2 and 360gpm-Well 4. Wells 1 and 2 are being operated 8 hrs per day while Well 4 is currently not being used. Based on karst geology in the area, these wells have been determined to be ground water under direct influence of surface water (GWUDI). Services shall begin with pilot system studies for evaluation for the proposed treatment process utilizing membrane filtration in accordance with the West Virginia Bureau for Public Health regulations 64CSR77. A/E will be responsible for developing pilot test protocol; acquiring, coordinating and conducting of pilot testing, analysis of data, life cycle cost analysis to ascertain which manufacturer's membrane filtration system is best suited to local conditions. The A/E shall evaluate the existing treatment system and based on the pilot test findings design filtration plant upgrades including membrane filtration system to replace the existing dual media filtration system. Design shall also include conversion from Lime Soda softening to package softener system with brine recovery. Services shall also include evaluation and design for upgrades to the following systems/processes: SCADA System - Capabilities to monitor/control the following equipment: "Key Water Plant Processes and Equipment "Finished Water Storage "Sewage Pumping Station discharge "Swimming Pool water system "Laundry "Building 500 1.DI Water 2.Kitchen Softener "Minimum (one) 1 year on-board data storage with archive storage per WVBPH and EPA regs "Operational and Compliance report generation capabilities "SCADA terminals in Laboratory, Control Room and Supervisor's Office plus provisions for Operator remote access for system monitoring "New weather station connected to SCADA system "Assignable Remote alarm notifications Architectural Improvements - Architectural upgrades to existing building to provide for the following: "Control Room with Document Storage Area "Break Room "Water Lab and equipment "Training Room with Audio/visual aids "Bathroom, shower and locker room "Shop work area with recharge station for service cart "Parts storage area "Chemical Storage Area "Bulk storage and containment area "Supervisor's office with computer, phone, fax and secure document storage. "Lighting improvements "Upgrade Architectural Finishes "Plant rollup doors for equipment maintenance access Plant Upgrades - "Variable Frequency Drives on wells and major plant process equipment "HVAC upgrades "New plant screw drive air compressors "Plant ventilation equipment "New Backflow Prevention equipment (certified installation) "Demolition of Lime Silo The water treatment plant and all other hospital systems must remain in operation during the construction activities. Only one of the existing filtration trains may be shut down at any time. Construction activities may be limited to the winter months during the period of lowest water demand for continuity of operation. The A/E Firm shall provide a detailed Basis of Design Report; 30%, 60%, 90% and Bid Ready design documents, and shall conduct progress/review meetings with Martinsburg VAMC at each above stage of design in accordance with the full Scope of Work. Once the Request for Quote is awarded, the Martinsburg VAMC will provide electronic files the architectural floor plans and paper drawings of mechanical and electrical systems (to the extent available) for the existing water treatment plant and ancillary affected areas. The A/E Firm shall review these documents and perform site evaluations as required to familiarize themselves with and to fully understand the existing facilities and desired improvements This project will correct Facility Conditions Assessment (FCA) deficiencies and provide for a more reliable and safer source of potable water to the patients, staff and visitors of the Medical Center. Work will include, but not be limited to, architectural, interior finishes, mechanical (plumbing, fire protection and HVAC), electrical, structural, and other specialties required pertinent to the project requirements within the constraints of the construction budget consistent with the VA's project team goals as prioritized during project meetings and field surveys. All finishes shall be coordinated with VA Interior Designer. The A/E shall obtain all environmental and other necessary permits and approvals that would be required prior to construction commencing. The A/E shall base their design to meet the following sustainable energy requirements: "USGBC LEED: Design elements to qualify for LEED Silver, with no formal certification required. "Executive Order 13514 "EPACT 2005 "EISA 2007 "VA HVAC Design Manual "VA Sustainable Design & Energy Reduction Manual (April 2010 or later) 2.DESCRIPTION OF WORK - 2.1General: Conduct preliminary meetings and site survey investigations to define the necessary elements of the project scope of work fulfilling the goals of the VA's project team (Engineering Svc), and presentation of preliminary layout plans with proposed alternatives to the User Group. Based on User Group meetings and site surveys, prepare a detailed project plan description report pertinent to the project requirements within the constraints of the construction budget consistent with the VA's project team goals. Through the course of the design phase, it will be necessary to interface with Medical Center staff to ascertain the details of the scope through a series of meetings and periodic submissions of documents. All design submission requirements shall be in accordance to A/E Contract and conform to all VA criteria and standards, in addition to Code of West Virginia Regulations. The A/E shall use VA Program Guides, Design Manuals and Master Specifications in preparing the Construction Documents for the project. However, should the A/E determine that deviation from such standards and specifications is necessary or beneficial to the Government; he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected. 2.2Implementation: Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, video tape, and document the conditions of areas to be renovated and/or impacted. The A/E shall visit the project site to investigate the information shown on the Government Furnished drawings, record (as built) drawings, and other planning documents which are part of this contract. This information is the best available, but the Government does not guarantee its accuracy or completeness. The A/E's investigation of field conditions shall be performed in a competent professional manner in accordance with the Architectural Design Manual PG18-10. It is the A/E's responsibility to research the existing Government documents, determine those that are applicable to the project and request copies from the Government; the Government will not perform a search of Government documents to determine the information that the A/E may need during design. 2.3Project Development: The A/E shall provide all services required to prepare documents and reports for the subject project consistent with the VA's project team goals as prioritized during preliminary project meetings, field surveys and studies. The West Virginia Bureau for Public Health (WVBPH) requires pilot testing for all systems proposing the use of membrane filtration technology. The A/E will be responsible for developing pilot test protocol; acquiring, coordinating and conducting of pilot testing, analysis of data, life cycle cost analysis to ascertain which manufacturer's membrane filtration system is best suited to local conditions. The A/E shall coordinate all activities with the WVBPH and the VA Project Engineer, and shall be responsible for all preparation fo permitting and other regulatory requirements. 2.4Project Design: Based on the approved design development the A/E shall provide all services required to prepare plans, specifications, and other supporting documents necessary to correct the identified deficiencies in priority order. The approved cost estimate and available project funding will be used to determine the amount of deficiencies which will be correct under this project. A complete design including but not limited to determination and evaluation of existing conditions, necessary engineering calculation, necessary design work, independent fire safety/life safety review, IH Services, quantity and cost estimates, bid schedule, construction cost estimates, a proposed construction schedule, design analyses and calculations, a design documentation report, engineering considerations and options report shall be developed for this project. 2.5Asbestos: The proper identification Asbestos to determine construction/demolition costs associated with Comprehensive Strategy & Report phase of this project are considered part of this project. To extent possible existing Asbestos Assessment of the facility will be made available to the A/E. Additionally proper asbestos abatement design and IH monitoring services required during construction to correct the deficiencies selected for the construction design portion of this project shall also be provided by the A/E. 3.GENERAL DESCRIPTION of SERVICES - A/E shall provide the services indicated in this Overview, Supplement A, Supplement B and Supplement C. These services will be provided in distinct phases: Conceptual - Preliminary User Group Meetings & Field Surveys Conduct Water Treatment Plant Pilot Study (Preliminary Study/Investigative Services) 30% Submittal - Schematics 60% Submittal - "DD" Design Development 90% Submittal - "CD" Construction Documents 100% Submittal - Bid [Final] Documents Construction Period Services Project Close Out Submittal - "As-Built" Construction Documents 3.1Drawings: The drawings, specifications, and all other submittal items will be prepared using English units of measure. 3.1.1General: The A/E shall prepare drawings in a manner that clearly and adequately delineates the work to be accomplished by the construction contractor. Design documents will be sufficiently detailed to permit construction contractors to submit responsive bids without visiting the project site. The cover sheet will be signed and stamped by principal of the firm who is a registered Architect or Professional Engineer. All drawings will be created using AutoCAD and National CAD standards. These CAD standards are available on the Internet at http://www.cfm.va.gov/til/projReq.asp and click on the VA National CAD Standard Application Guide link. 3.1.2CAD Files: One CAD (*.DWG) file shall be used per drawing (sheet) applying the VA's CAD layering and disk labeling protocols. All files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Supplement "B" sets of drawings (AutoCAD). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA Project Engineer at the time each submission is due (XRF, DXF and ZIP files are not acceptable). Provide durable high quality plastic storage boxes at each submission for long term archiving of the disks. 3.1.3Format: All drawings and sketches will be provided in both hard copy and electronic file format. Full-sized drawings shall be developed 30"x42" sized sheets (30 inches by 42 inches at the trim line) and shall utilize the standard VA title block. Fonts shall be standard AutoCAD, and drawings must be fully compatible with AutoCAD 2009. Drawing file names must relate to the VA project name, discipline and subject as approved by the VA Project Engineer. Drawings shall utilize world coordinate system with standard cross hairs. Adobe Acrobat PDF files for each AutoCAD file shall be provided. 3.1.4An independent fire safety and life safety review shall be accomplished at each design submission. Include the cost and coordination for a fire/safety review. 3.2Specifications ¦ 3.2.1General: The A/E shall utilize the latest edition of VA Master Specifications as revised and provided by the facility supplemented by the VA Office of Construction and Facilities Management Master Specifications as needed. The VA retains no responsibility for the development or preparation of any specification. While it is recognized that certain Divisions and/or Sections will require significant input from the VA, the A/E retains overall responsibility for these Sections. 3.2.2Electronic Files: All files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Supplement "B" sets of specifications (MS Word). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA Project Engineer at the time each submission is due (ZIP files are not acceptable). Provide durable high quality plastic storage boxes at each submission for long term archiving of the disks. 3.2.3Outline Specifications: The A/E shall develop an outline specification listing the proposed guide specifications and the A/E prepared sections that will be used for the project. The outline specification will list the guide specification number and title for each proposed section. Sections shall be arranged within their respective divisions, in numerical order. New specification sections, developed by the A/E, will be numbered to fall in their respective division at a logical location. 3.2.4Editing Specifications: The A/E must thoroughly edit and adapt the Specifications to satisfy the project requirements and provide a complete set of construction specifications. The A/E shall notify the VA in writing should there be instances where there are no appropriate Master Specifications available for use. At the VA's direction the required specifications will be prepared by the A/E. These specifications shall list the essential features, functions, and other factors to clearly indicate the type and quantity of items/work required. All specifications will be prepared by listing parameters and requirements that can be met by several manufacturers. 3.2.5Construction Contractor Submittal Register: The specifications require the construction contractor to submit shop drawings, samples, manufacturer's data, certificates, test reports, and other items to the Government. The A/E shall prepare a complete listing of construction contractor submittal requirements on an Excel Spreadsheet. The spreadsheet shall have a separate line for each required submittal and separate columns for Division, Section, and type of submittal (catalog cut, sample, etc). 3.3Quantity and Cost Estimates ¦ 3.3.1Format: The A/E shall prepare quantity computations, cost estimates, and construction cost estimates for this project. All construction cost estimates shall conform to the requirements contained in VA Manual for Preparation of Cost Estimates (latest edition). Manual is available on the internet at http://www.cfm.va.gov/cost/. 3.3.2Cost Estimate Submittal: Cost estimates shall be submitted in 2 hard copies and in electronic form. THE A/E IS RESPONSIBLE FOR ESTABLISHING INTERNAL CONTROLS FOR KEEPING THE PRJOJECT DESIGN WITHIN PROJECTED CONSTRUCTION FUNDING. THE A/E WILL BE REQUIRED TO REVISE DESIGN AND RESUBMIT COST ESTIMATES AS NECESSARY (AT NO COST TO THE VA) SHOULD COST ESTIMATES EXCEED CONSTRUCTION FUNDING. 3.3.3.Proposed Phasing and Construction Schedule: The A/E shall prepare a proposed schedule for construction that is consistent with the project construction cost estimate. During development of this schedule, due consideration will be given to standard construction practices, durations of tasks, the sequence of construction, procurement of materials, climatic conditions, etc. It is planned that areas in and adjacent to the proposed construction area shall be occupied and that the water system must remain in service during construction. The A/E shall develop a phasing plan that addresses this fact and assures smooth implementation of required construction. 3.4Design Analysis (DA): The A/E shall develop a DA that addresses general project parameters, functional and technical requirements, design objectives, design assumptions and calculations applicable to the project's design. Design/Construction Alternatives, existing physical limitation and their impact shall also be included in the DA. 3.5Quality Control ¦ 3.5.1.Quality Control Plan: The A/E shall prepare a Quality Control Plan (QCP) which includes the following as a minimum: "Identification and discussion of all organizational and technical interfaces "Design team members and their areas of responsibility "Team members responsible for checking the design "Team members responsible for checking the electronic files "Team members responsible for reviewing and submitting the required VA Design Alerts and Quality Alerts "Project Schedule showing key milestones and review periods 3.5.1.1.VA Design Alerts and VA Quality Alerts can be found on the internet at http://www.cfm.va.gov/TIL/. 3.5.2.Quality Assurance: The A/E is responsible for developing and performing quality assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles and professional procedures have been used. This includes work performed by subcontractors. The VA shall review all project submissions but this review is general in nature and should not be considered as part of the A/E's Quality Control Plan and/or Quality Assurance. 3.5.3Quality Certification: The A/E shall certify at each submission in writing that he/she has performed quality assurance reviews of that submission. 3.6Site Visits, Meetings/Conferences, and Discussions ¦ 3.6.1.Site Visits: The A/E shall perform design site visits as required to accomplish the scope of this project. The purpose of these visits is to further define project requirements, observe and evaluate existing field conditions, review any existing documentation, conduct required design meetings, and to gather supplemental site data necessary for performing the design. Reports summarizing the conditions observed, personnel contacted, and data gathered during the visits shall be prepared and included in the Design Development Documentation. 3.6.2.Design Review Conferences: Design review conferences shall conduct shortly following the issuance of each review Submission. Refer to Supplement B for the proposed schedule, but will typically take place two weeks after the submission date. Design review conferences for the Schematics, Design Development and Construction Document Development phase shall include the A/E Project Manager/Senior Designer. These conferences shall take place at the facilities where the work is being performed. 3.6.3Site Visit and Meeting Minutes: The A/E shall take notes and prepare minutes for all site visits, meetings and conferences attended during design. Minutes will be prepared in typed form, signed by the A/E Project Manager, and furnished to project engineer within seven calendar days after the meeting/conference for concurrence and distribution to attendees. Copies of all meeting/conference minutes will be included in each Submission. 3.7Responsibility after Design Completion: The A/E is required to support the VA should errors or omissions in the documents create problems in bidding or administering the contract for construction. As needed, the A/E will clarify the design intent and correct any errors or omissions in the original documents. The corrections shall be done in a timely manner at no additional cost to the Government. The A/E shall incorporate amendment changes on the original drawings and/or CAD drawings when requested to do so after the bidding process at no extra cost to the Government. In addition, the A/E shall incorporate amendment changes on the submittal registers and submit on a CD labeled with the project title, location, and construction contract number. Also, during the bidding period, the A/E is required to assist in answering all bidders' inquiries pertaining to the design. If clarifications are required, the A/E will prepare the required amendment. The A/E, however, shall not receive or respond to any direct inquiries from contractors. 3.8A/E Services during Construction - Construction Period Administration (CPA): CPA Services shall include, but are not limited to, review and approval of construction submittals covering products that have been listed within the contract documents and contractor substitutions, manufacturer's data/performance sheets, samples, shop drawings, schedules, phasing plans. Compatibility analyses of different materials and recommendations associated with acceptance or rejection of alternate materials and products. Responses to Request for Information (RFI); change order review and recommendations; preparation of cost estimates to Request for Proposal (RFP); cost/time/impact estimates and recommendations relevant to design omissions and construction plan deviations. Site visits (6 minimum) as required and/or requested by the VA Project Engineer for inspection of ongoing construction including final tests and inspections; documentation of all necessary site visits to the VA Project Engineer within one (1) week after the visit; verification of as-built conditions from contractor supplied marked up prints, and preparation of as-built documents in accordance with Supplement "B" which the VA will retain permanently. IH services associated with any asbestos abatement identified in the project. The Government may issue a change order for the A/E to provide additional services to such as review of value engineering change proposals, preparation of design modifications, or other similar services during construction. 4.INCORPORATED REFERENCES - The following documents form a part of this contract to the extent referenced are included in the A/E Scope of Work. Design requirements identified in these documents are part of the A/E Required Services. National Codes, Standards and other requirements referenced in these documents also become part of the A/E Required Services. Design Copies of these may be found on internet at http://www.cfm.va.gov/TIL/. Supplement "A" - Scope of Work (attached) Supplement "B" - A/E Submissions of Design Review Materials (attached) Supplement "C" - A/E Minimum Submission Requirements (attached) Supplement "D" - A/E Asbestos Requirements (by referenced) Asbestos Abatement Design Manual (by referenced) Construction Standards (H-18-3); latest revision (by reference) Master Specifications (PG-18-1); as revised by facility supplemented with PG-18-1 as needed (by reference) DVA National CAD Standard Application Guide (by reference) DVA National CAD Standards & Detail (PG-18-4); latest revision (by reference) Volume 1 Architectural; latest revision Volume 2 Site Engineering & Landscaping; latest revision Volume 3 Mechanical Engineering; latest revision Section 1 Plumbing & Sanitary Section 2 HVAC Section 3 Steam Generation & Distribution Volume 4 Electrical; latest revision DVA Special Design Criteria; HVAC, Mechanical, Plumbing, Electrical, Structural, et al (by reference) National Standard Plumbing Code (NAPHCC) (by reference) National Electrical Code; latest revision (by reference) Handicapped Standards; latest revision (by reference) NFPA; latest revision (by reference) Applicable VA Design Guides (by reference) Applicable VA Design Alerts (by reference) Applicable VA Design Manuals (by reference) Applicable VA Quality Alerts (by reference) Applicable VA Equipment Guide Lists (by referenced) VA Equipment Reference Manual PG-18-6 (by referenced) A/E Representations and Certifications (attached) A/E General Provisions (attached) A/E Special Provisions (attached) A/E Contract Procedures (attached) A/E Architectural Review Checklist (attached) A/E HVAC Review Checklist (attached) A/E Plumbing Review Checklist (attached) A/E Electrical Review Checklist (attached) A/E Coordination Drawing Checklist (attached) Manual for Preparation of Cost Estimates (by reference) Applicable VA Energy Conservation & Sustainability Program requirements (by reference) Preparation and Issuance of Construction Solicitation Contract Documents Manual (by reference) A/E Submission Instructions for Minor and NRM Construction Program (PG-18-15) (by reference) 5.DESIGN BUDGET - 5.1A/E is responsible to develop a design that can be built within budget and function as intended without change orders. The design must be based on the reality of existing site conditions and not solely on "As-Built" drawings. The A/E as part of their site investigation is responsible for confirming all existing conditions that may affect the project construction. 5.2Cost Estimating: A/E shall be responsible, as part of the Quality Assurance Plan, to develop procedures for tracking estimated construction costs throughout the project design. Cost estimates submitted as part of the submission requirements shall not be used as the sole method of meeting this requirement. The A/E shall notify the Project Engineer when estimated construction costs exceed the construction budget. The A/E shall be responsible for proposing alternates to bring the project cost estimate within the construction budget. A/E shall modify design elements as necessary to keep the project cost estimate within the construction funding level. These changes shall be made at no additional cost to the Government. 5.3Construction Budget: Refer to cost range at this time (Supplement B will be shared with the awardee). 5.4Deduct Alternates: Shall be utilized in the best interest of the Government for market condition variations to maximize the use of available Government funds. The Government shall select the proposed alternates from the A/E recommendations. Deduct Alternates shall not be used to bring the projected project costs within construction funding. These alternates are designed to assure a contract award and are in addition to the requirement to have a project design and estimate at or below construction funding. 5.5Add Alternates: Shall not be used. 6.DESIGN PHASES - 6.1CONCEPTUAL with ALTERNATIVES: Refer to Supplement A and B. Working with the VA Medical Center's project team (Project Engineer and User Group) the A/E shall propose conceptual needs and requirements with proposed alternatives for the planned scope of work. This task is an iterative process requiring multiple proposals and revisions developed during site meetings. 6.2SCHEMATICS: Refer to Supplement C. A/E shall develop specific design needs and requirements with proposed alternatives. These documents are to be developed from the documents, meeting minutes and recommendations made during the conceptual phase. Any existing utilities and/or equipment which are to be incorporated into the project design shall be reviewed and evaluated to assure that they are indeed there and are in sufficient quantity and condition to do so. Documents for this task define project requirements based on the planned scope of work. All required functional requirements shall be identified and incorporated into the project. All Architectural and Engineering requirements shall be identified and incorporated into the project. A/E shall provide an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. 6.3DESIGN DEVELOPMENT: Refer to Supplement C. Any existing utilities and/or equipment which are to be incorporated into the project design shall be further reviewed and evaluated to assure that they are indeed there and are in sufficient quantity and condition to do so. Documents for this task define project requirements based on the approved scope of work. These documents are to be developed from the documents, meeting minutes and recommendations made during the schematics phase. All required functional requirements shall be identified and incorporated into the project. All Architectural and Engineering requirements shall be identified and incorporated into the project. A/E shall provide an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. A/E shall provide an evaluation of schedule to meet operating plan, project phasing and market conditions which may affect bidding. It is expected that at the completion of this phase marks the completion of the data gathering portion of the project. The A/E shall have obtained all information required (including site visits) to proceed directly the preparation of Construction Documents. 6.4CONSTRUCTION DOCUMENTS: Refer to Supplement C. The A/E shall develop complete drawings and specifications and other documents necessary for the bidding and construction of this project. These documents are to be developed from the documents, meeting minutes and recommendations made during the design development phase. A/E shall perform an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. A/E shall provide an evaluation of schedule to meet operating plan Invitation for Bids and Award dates, project phasing, and market conditions which may affect bidding. 6.5Special Remarks: Cost estimates shall incorporate construction related issues which include but are not limited to materials, systems and construction techniques. Design documents review, analyses and recommendation of cost estimates covering labor, materials, equipment, general conditions and requirements developed for the project. Estimates shall allow for incorporation of review comments, which are within the SOW. 7.SUBMITTALS AND PERFORMANCE SCHEDULE - 7.1Deliver Submission Documents to the VA Maryland Healthcare Project Engineer. The performance period will be project specific and will be specified with each scope of work. Review of material with the VA will take place approximately 14 days after submission. 7.2Submission Materials and Schedules: Refer to Supplement B. Reproduction, mailing and delivery time is inclusive to the stated durations. 7.3Government Review and Comment Resolution: The VA will review all submittals identified under this contract for functional and aesthetic relationship. VA review of the A/E's work shall not be construed by either party to relieve the A/E from any requirements of this scope of work. The A/E will be responsible for taking minutes from submission review meetings and submitting them to the project engineer for concurrence within 7 days of the meeting. Both parties will discuss these comments, if necessary, and attempt to resolve any unsettled issues that may arise from the review. 7.4The A/E may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal. In the event a subsequent design phase is not authorized, the A-E shall incorporate all available review comments into the design to complete the current phase. 7.5Construction Execution: Construction Documents to Bidders Date: TBD Bid Opening Date: TBD Actual Construction Contract Award: TBD Anticipated Construction Duration: TBD Construction Completion Date: TBD 8.AUTHORIZED CHANGES - The A/E shall only accept instructions and/or directions from the assigned Project Engineer. Changes in the project scope of work must be authorized by the VA. 9. Timely Response - As time is of the essence, particularly during the construction phase, the A/E shall promptly review and approve, disapprove or take other appropriate action upon all the VA requests. The A/E shall submit recommendations on all shop drawings and other submittals and other requests within fifteen (15) calendar days after receipt. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. The socio-economic set-aside associated with this advertisement is 100% Service Disabled Veteran Owned Small Business Set Aside. Therefore, this acquisition is open to all firms meeting the qualifications of a SDVOSB under the associated NAICS code as registered in ORCA and CCR. Prospective small business firms are reminded that in accordance with FAR 52.219-14 Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the small business concern. SF 330 package shall address how it is anticipates the criteria will be met. Qualified A/E firms are required to submit THREE (3) hard copies and ONE (1) via CD of their entire completed SF Form 330 packages; SF330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF330 package. All hard copy submissions must be bound in some manner Information shall be submitted no later than 2:00 local time on June 4, 2014. Packages are limited to 75 pages. Telephone inquiries will not be honored. No faxed or emailed forms/submissions will be accepted. Mail submissions sent to: Department of Veterans Affairs Medical Center, Attn: Shari M. Kesecker, SAO East/V5/VAMC, 510 Butler Avenue, B308B, Martinsburg, WV 25405.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC613/MaVAMC613/VA24514R0155/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-14-R-0155 VA245-14-R-0155_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1369781&FileName=VA245-14-R-0155-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1369781&FileName=VA245-14-R-0155-000.docx

 

File Name: VA245-14-R-0155 WTP_AE SCORESHEET_022514_BobJ.xlsx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1369782&FileName=VA245-14-R-0155-001.xlsx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1369782&FileName=VA245-14-R-0155-001.xlsx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03368925-W 20140518/140516234644-ed3aac89aa5a66b258e1879c47fc72c6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |