SOURCES SOUGHT
R -- Collection Maintenance of Library Shelves - Sources Sought Notice
- Notice Date
- 5/20/2014
- Notice Type
- Sources Sought
- NAICS
- 519120
— Libraries and Archives
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Library of Medicine, 6707 Democracy Blvd., Suite 105, Bethesda, Maryland, 20894, United States
- ZIP Code
- 20894
- Solicitation Number
- NIHLM2014165
- Point of Contact
- Maryann Carroll, Phone: 3014517329
- E-Mail Address
-
maryann.carroll@nih.gov
(maryann.carroll@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Notice This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for market research. This is a Small Business Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service- disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. BACKGROUND The mission of the National Library of Medicine (NLM) is to collect, preserve and disseminate biomedical information. In support of this mission the Library has assembled one of the largest collections of biomedical literature in the world and continues to collect in some forty biomedical areas and to a lesser degree in related areas. In total the Library's collections contain approximately 7.5 million print and non-print items. The Library's print and microform service copy collections are housed in the General Collection, the History of Medicine Division (HMD), and the Main and HMD Reading Rooms. The requirements of this procurement are to maintain order in the Library's collections and ensure that titles are bound. This work will support the Library's mission to provide access to its collection whether through interlibrary loan or by servicing patrons who want to use the Library's collections on site. The Collection Management Section (CMU) of the Preservation and Collection Management Section (PCM) of the Public Services Division is responsible for managing and making accessible the Library's collections. The Library's General Collection contains serials published from 1871 to the present and monographs published from 1914 to the present, and numbers an estimated 3 million bound volumes, plus thousands of unbound items, mostly individual serial pieces. For the most part, this collection is housed in closed stack areas on the B-1, B-2 and B-3 levels. The B-1 and B-3 levels are reserved for core biomedical serials, classed as "W1" in the NLM classification scheme, and the B-3 level also contains the Z collection and the Limited collection. The B-2 level contains a variety of bibliographic materials including monographs, congresses, audiovisuals (video cassettes, slide/tapes, audio cassettes, CD-ROM and DVD programs), and government documents. The first floor contains the Main Reading Room and the History of Medicine Reading Room which are open to the public. The Main Reading Room contains frequently requested bound and unbound serials, monographs and other reference materials. The HMD Reading Room contains reference materials related to the history of medicine. The History of Medicine Division (HMD) holds serials printed before 1871, monographs printed before 1914, and journal article reprints, pamphlets, dissertations and audiovisuals, and these materials are house on the B-1 and B-2 floors. OBJECTIVES The purpose and objective of this procurement is to contract with highly qualified staff to support the following collection maintenance and reformatting activities for the General and Reference Collections and the History of Medicine Division's collection: shelve library materials pulled from the various collections, shelve all newly acquired material, shelve all newly bound journals, consistently and routinely shelf read all of the collections, shift material as necessary, prepare items for commercial binding and inspect newly bound volumes, identify missing serial items and maintain accurate online records of NLM's serial holdings, perform reformatting of collection materials through scanning and image processing of scanned images, perform quality assurance on scanned journal articles for PubMed Central, and perform specific collection maintenance tasks as assigned, including repair as required for General Collection materials. PROJECT REQUIREMENTS Task 1: Shelve collection items All collection items are shelved in open shelving and in compact shelving on four floor levels - First floor and the B-1, B-2 and B-3 floor levels. The contractor shall shelve all newly received items and all items required to be reshelved back into the collection. This task also includes performing the occasional minor shifting as required. Task 2: Prepare items for commercial binding and reviewing newly bound volumes The contractor shall prepare serial units for commercial binding by physically checking the titles approved for binding, prepare them for binding, and pack them for pick up by the commercial binder every other week. Task 3: Reformat collection materials through scanning and image processing NLM has a variety of digitization projects in the queue, all of which require staff time to scan and quality control the scanned images. The contractor staff shall work each day on these projects by scanning assigned material and quality checking the scanned images. Task 4: Perform quality assurance on scanned journal articles for PubMed Central The contractor shall perform quality assurance of TIFF images, PDF files and optical character recognition (OCR) of pages of biomedical journal articles that have been scanned by another vendor for addition to NLM's PubMed Central Database. Additionally, a portion of each of the scanned articles will be accompanied by xml-tagged citation information, in a format compatible with the document type definition (DTD) for PubMed Central. The purpose of the task is to perform quality assurance of pages of biomedical journal articles that have been scanned for addition to NLM's PubMed Central Database. PubMed Central is a digital archive of life sciences journal literature, developed and managed by the National Center for Biotechnology Information (NCBI) at NLM. This task shall be performed as required by NLM. Task 5: Perform collection maintenance tasks Performing minor repairs on General Collections books and journals shall be done in the onsite Book Repair Lab by the contractor. Minor repairs include such things as torn or ripped pages, tipping-in pages that have become detached, repairing spines that have become semi-detached from the text block, and disbinding bound volumes that need to be commercially rebound. 1) Performing inventory of serial titles, including verifying the Voyager holdings statement. Voyager is NLM's integrated Library System. This task requires a physical check at the shelf, recording what is found at the shelf, and reconciling the online records afterwards. 2) Shelf reading collections to ensure that all items are shelved in correct shelf list order. 3) Occasionally the contractor shall be required to assist with air drying collection materials that became wet as a result of a water disaster or flood. 4) Maintain the range end cards with accurate call number information. The tasks shall be performed onsite in space provided by the NLM on a daily basis, between the hours of 7:00 am to 5:00 pm, Monday - Friday. ANTICIPATED PERIOD OF PERFORMANCE The base period of performance shall be nine (9) months from September 30, 2014 to June 30, 2015 with the four performance period options of twelve months each, subject to the availability of funds. OTHER IMPORTANT CONSIDERATIONS The proposed acquisition will be procured in accordance with the policies and procedures under FAR 13-Simplified Acquisition Procedures. All responsible sources may submit a capability statement which will be considered by the National Library of Medicine. This Sources Sought Notice is not a Request for Quotations (RFQ), nor is an RFQ available. Interested firms responding to this Sources Sought Notice must provide a capability statement that displays the following: (a) Microsoft Word or PDF file in 12 point font (b) DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc) pursuant to the applicable NAICS code) (c) Technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses (d) Staff expertise, including their availability, experience, and formal and other training; (e) Current in-house capability and capacity to perform the work; (f) Prior completed projects of similar nature; (g) Corporate experience and management capability; and (h) Examples of prior completed Government contracts, references, and other related information; The capability statement should contain enough sufficient detail for the Government to make an informed decision regarding your capabilities; however, the statement should not exceed 3 pages (excluding attachments.) All capability statements must be submitted electronically no later than 11:00am Eastern Time on Tuesday, June 3, 2014 to Maryann Carroll, at maryann.carroll@nih.gov. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
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