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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 24, 2014 FBO #4564
DOCUMENT

65 -- HD VIDEO INTEGRATIOIN - OR 1,4,10 AND 11 - Attachment

Notice Date

5/22/2014
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;G.V. (Sonny) Montgomery VAMC;1500 E. Woodrow Wilson Dr.;Jackson MS 39216
 

ZIP Code

39216
 

Solicitation Number

VA25614I0794
 

Response Due

6/2/2014
 

Archive Date

8/1/2014
 

Point of Contact

Lois Davis Thomas
 

Small Business Set-Aside

N/A
 

Description

Sources Sought Operating Room (OR) Video Upgrade Objective - The Department of Veterans Affairs, Network Contracting Office (NCO 16) for Michael E. DeBakey VA Medical Center (MEDVAMC) located at 2002 Holcombe Boulevard, Houston, Texas 77030-4298 is conducting market research through Request for Information (RFI) - Sources Sought Notice to seek contract sources for Operating Room Video Upgrade. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, FSS/GSA contract schedule holders or large business) relative to NAICS 334510, Electro-medical Equipment Manufacturing (size standard, 500 employees). The upgrading will consist of OR Rooms 1, 10, and 11 from no video OR integration to HD Video/Integration NEO platform. OR 4 will be a Hybrid Flex Move room consisting of HD Video/Integration NEO platform. OR Rooms 2, 3, 9, and 12 will be upgraded to HD. Type of Contract - The Government intends to award one Firm, Fixed-price contract. Specified Requirement - Michael E. DeBakey VA Medical Center is seeking sources for a potential contractor to supply the following items: Operating Rooms Video Upgrade Supply Specifications: Physical Characteristics "26" Monitors "Camera Heads "Thermoflators "Video Towers "Sony Medical Grade Printers "Dicom Key, AIDA HD Connect Warranty and Support: The warranty and support must cover all components of the requirement in accordance with standard manufacturer's warranty. Installation: All work and installation will be coordinated with the COR and/or OI&T, and Biomedical Engineering groups. Phasing and work schedule will be provided and coordinated with the COR. A detailed installation schedule will be provided during a project implementation kick-off meeting. The vendor will confine operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. Working space and space available shall be as determined by the COR. Training: The Contractor will be responsible for providing on-site user training of the newly installed equipment or upgrades for each specific operating room. Each site shall be provided onsite user training included to be used at their discretion. The training can occur at any location within the individual's site network of hospital or clinics. Training can be held concurrently at multiple sites or staggered as deemed by CO and/or COR. Training shall have a one (1)-year window to be used. Operations and Storage Areas: The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer and/or COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. Working space and space available shall be as determined by the COR. Debris will be removed daily by the contractor unless otherwise directed. Workmen are subject to rules of the MEDVAMC applicable to their conduct. All personal automobiles and contractor trucks shall be parked at the contractor's staging area or offsite of the MEDVAMC premises. Execute work so as to interfere as little as possible with normal functioning of the MEDVAMC as a whole, including operations of utility services, fire protection systems and any existing equipment, with work being done by others. Do not store materials and equipment in other than the designated contractor storage areas. Daily, Contractor shall keep work, storage, and staging areas clean and neat. Contractor shall provide sufficient trash containers so that there is no debris lying around. The containers shall be emptied at least weekly and more frequently, if needed. Protection of Existing Structures, Equipment, Utilities, and Improvements: The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The Contractor shall replace at his own expense damage to such items to the satisfaction of the Contracting Officer. Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris and physical damage, so that equipment and affected areas to be used in MEDVAMC operations will not be hindered. Contractor shall permit access to VA personnel through installation areas as required for maintenance and normal MEDVAMC operations. When the installation area is turned over to Contractor, Contractor shall accept entire responsibility therefore. Contractor shall maintain in operating condition, existing fire protection, alarm equipment and other operating equipment in the installation area. IT IS VERY IMPORTANT THAT ESSENTIAL AND LIFE SAFETY SYSTEMS BE CONTINUOUSLY MAINTAINED AND NOT INTERRUPTED WITHOUT TWO WEEKS PRIOR WRITTEN NOTICE AND APPROVAL FROM THE VA MEDICAL CENTER. Sign-in Procedures: All Contractor workers are required to sign in and out at the VA Police Dispatch at the corresponding locations as directed by the COR, or designee at each facility. A valid state driver's license or state identification card is mandatory for all employees to have access to these facilities. All contractor employees are required to wear the assigned VA badge at all times. If after-hour key service is needed, contact VA Police Dispatch at 713-791-1414, extension 7106. Material Safety Data Sheet (MSDS): Contractor shall provide three (3) copies of each Material Safety Data Sheet for every product, chemical, etc. used on this project. MSDS sheets shall be provided for any material on the same day those materials arrive on VA property. At no time shall the Contractor have, or permit subcontractors to have, materials on station without MSDS sheets. All instructions for use shall be followed. Products will not be used until MSDS's are submitted to the COR. The contractor shall maintain a current, green in color, loose-leaf notebook on the job site at all times, which is readily available for viewing by the COR or VA Safety Officer. Work Hours: Normal business hours are 7:30AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time must be requested through the COR and approved by the CO. Requests for after-hours work must be submitted in writing to the COR and CO. Coordinator two (2) weeks prior to work. The VA requires that information submitted must contain: extent of work, workers involved, the affected areas, and the estimated times of operation. ID Badges: All workers are required to obtain a time-limited I. D. badge from the VA Police Service located in the main building, room 1A-74. This badge must be worn at all times when workers are on site. Estimates: Vendors will submit information to match the requirements outlined in this RFI. In the RFI, vendors will indicate whether their solution has MET, NOT MET or MET WITH QUALIFICATIONS for the OR Video Upgrade information (MET WITH QUALIFICATIONS will require a detailed listing of non-compliance). In addition, vendors will complete the Instructions to Offertory's (ITO) and respond in detail to each question. Vendors are required to respond to each item individually in both documents. Include the specification/question number and text in your response document to facilitate review. Instructions to Interested Parties - All interested vendors are invited to provide information to contribute to this market survey/sources sought including commercial market information. THIS IS NOT A SOLICITATION ANNOUNCEMENT. This is a sources sought notice only. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought notice, a future notice will be posted when the solicitation will be released. All interested vendors will have to respond to the future solicitation announcement in addition to responding to this sources sought notice. RESPONSE - Responses to this Sources Sought Notice should include the following information: a.business name/address, phone number and DUNS number b.point of contact to include e-mail address c.subcontractor's business names and addresses d.representation of business size (i.e., small/large) and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.) e.a list of active and inactive services performed for commercial, federal, state, and local governments All Responses are to be sent via email to the Point of Contact and received no later than 2:00pm CST on Monday, June 2, 2014. Information provided will not be returned. No submissions will be accepted after this date and time. DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201 ‚¬, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. QUESTIONS regarding this Sources Sought Notice should be submitted to the primary point of contact as shown below. Primary Point of Contact: Mrs. Lois Davis Thomas, Contract Specialist Phone: (601)206.6961 Email: Lois.thomas@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/JaVAMC/VAMCCO80220/VA25614I0794/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-14-I-0794 VA256-14-I-0794.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1381616&FileName=VA256-14-I-0794-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1381616&FileName=VA256-14-I-0794-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Veterans Affairs Medical Center;2002 Holcombe Blvd;Houston, TX

Zip Code: 77030
 

Record

SN03373796-W 20140524/140522234910-077c0e7d5fb131eb3d9a09af2cf40cc5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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