Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 24, 2014 FBO #4564
DOCUMENT

S -- windows and glass surface cleaning for the Administrative Building at the VA Caribbean Healthcare System, San Juan, Puerto Rico - Attachment

Notice Date

5/22/2014
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8EAST(NCO 8);Administrative Building-4th.floor 4M440;San Juan, Puerto Rico;00921-3201
 

ZIP Code

00921-3201
 

Solicitation Number

VA24814Q1100
 

Response Due

6/10/2014
 

Archive Date

6/16/2014
 

Point of Contact

Mary Jane Gugliano
 

E-Mail Address

Mary.Gugliano@va.gov
(mary.gugliano@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format Subpart 12.6, as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-73(EFFECTIVE 04/29/14). This is a firm fixed priced contract. Only qualified offerors may submit bids. Solicitation VA248-14-Q-1100 is issued as a Request for Quote. The Government contemplates award of a single contract resulting from this solicitation. This procurement is set aside for Small Business. The associated NAICs Code is 561720 and size standard is $16.5 million. Any firm that does not meet the capability and size standard under this NAICS code should not submit a response to this notice. In order to be considered for a government award, the firm must be registered in System for Award Management (SAM) at www.sam.gov and be capable of furnishing all services listed in the performance work statement. Performance work statement: 1.1The Contractor shall furnish all necessary labor, materials, protective clothing, supervision, equipment, inspections, and reports necessary to perform inside and outside windows and glass surfaces cleaning services of all horizontal, vertical and slopped glass windows, window frames, side panels, doors, glass panels in railings, skylights for the VA Caribbean Healthcare System, Administrative Building located at Casia St. San Juan, Puerto Rico 00921-3201. Term of Contract will be Base period from July 1st, 2014 or date of award thru June 30, 2015 with four (4) options of 12 months periods. Work is to be accomplished twice a year and/or every 6 months. 1.2Building Description: The Administrative Building is a five (5) story building with a basement and penthouse level. The exterior glazing consists of fixed glass panes in an aluminum structure. The north elevation is a five (5) story curtain wall system. The south and west elevations consist of punch through windows within a concrete structural system. Estimated number of windows and glass surfaces: Approximately 32,741 sf. The Government will not be responsible for any error or variation in the square footage listed. Contractor shall verify square footage by means of a proper site visit and shall be responsible with the intent of the areas covered in this solicitation thereafter called "contract". The windows and glass surfaces count is based on VA Caribbean Healthcare system computation, and may not be the same as a typical industry standard. 1.2aThe Department of Veterans Affairs, VA Caribbean Healthcare System will conduct a site visit for the place of performance, the Administrative Building. Site visit is scheduled for Wednesday, June 4, 2014 at 10:00A.M Eastern Time. All interested offerors should contact Ms. Grissel Silva, Contracting Officer Representative (COR), and/or designee Mr. Edwin Rivera-Ortiz, located at the main building, Facility Management Office, Room C-8 at Basement. Telephone Numbers are: 787-641-7582 extensions 10242 and 10295. 1.3The scope includes the cleaning of the window panes, and horizontal concrete overhang in all south elevation windows. The scope also includes the glass roofing structure by the entrance to the rotonda, side panels' frames, doors of full length. 1.4The façade of the northwest corner stairwell consists of a five (5) story curtain glass wall system. There is a railing at each stair landing that separates the curtain wall from the landing. 1.5There are hooks available on the perimeter of the building at the roof level for equipment attachment. Propose methods of cleaning are to be submitted. Propose materials, supplies, Material Data Sheets and equipment shall be approved prior to their use under this contract. 1.6Some exterior of the windows and glass surfaces of the building are not accessible from the inside, the cleaning of these glasses will be accomplished by the use of scaffold/platform, rappelling or boatswain's chair, which will be the responsibility of the vendor. The equipment used must conform to all Federal, State, and Local safety requirements, and will be inspected by the Medical Center Safety Office prior to use. 1.7 Any observance of unsafe procedures or worked performed will result in an immediate shut down of cleaning operations pending investigation by the Safety Officer or the Contracting Officer's Representative(COR). 1.8Personnel employed by the contractor shall be capable employees, qualified in the type of work to be performed. Contractor shall submit written confirmation that the contract employee is competent to perform the task. All personnel shall receive first-line supervision by the Contractor on-site. The Contractor shall provide to the Contracting Officer and/or COR any necessary documentation pertaining to contract employees as requested. 1.9The Contractor shall coordinate dates for the cleanings, but it must be performed during the weekend. Schedules of when the work will be done to include area to be service shall be submitted to the Contracting Officer Representative (COR) not later than five (5) days after the contract start date. 1.10Maintain safe premises and utilities are conserved and protected. All damages caused by Contractor's personnel repaired to previously existing conditions. Contractor shall operate under conditions which preclude the waste of utilities. 1.11 The Contractor shall provide protective equipment and attire to personnel and require employees to use it while the performance of their duties as necessary. Safe equipment includes but is not limited to: Proper use of belts, ropes, hoists, saddles, hardhats, goggles, masks, protective clothing, rigging, etc. 1.12The Contractor shall use green cleaning products and processes. Green cleaning is a planned and organized approach to cleaning that uses products and processes that go beyond simple appearance and focuses on reducing impacts on human health and the environment. 2. Services Required: 2.1 All windows and glass surfaces shall be washed thoroughly on each side, inside and outside, in accordance with good commercial practice. Windows and glass surfaces are to be clean and free from dirt, streaks, water compounds and other substances. 2.2Any stains or discolorations, which were caused by the glass surfaces cleaning, shall be thoroughly corrected on floors, sill, furniture and other property. 2.3Any window or glass broken by the Contractor's personnel during the performance of this contract shall be replaced to the satisfaction of the Chief of Facility Management Service or his designee within twenty-four (24) hours. 2.4Cleaning of all windows and glass surfaces. The contractor shall perform cleaning of all horizontal, vertical and slopped glass windows, windows frames, side panels, doors of full length or with panes, glass panels in railings, skylight, and other surroundings of glass shall be wiped free of drippings and other watermarks. After windows has been cleaned, exterior frames, classing and glass shall be free of film, dirt, smudges, water, and other foreign matter, etc. Cleaning of both sides shall be done. All work is to be performed in accordance with established federal, state, OSHA and local ordinances. 2.5 Cleaning standards: Window Washing: Washed glass shall be clean and free of dirt, grime, streaks and excessive moisture and shall not be cloudy. Window sashes, sills, concrete overhang, or metal and other surroundings of interior glass shall be wiped free of dripping and other watermarks. 3. Contractor and Government Responsibilities: The security risk level assigned for the services required herein is considered Low Risk (LR) equating to non-sensitive defined, as "These positions are positions with limited potential for adverse impact involving duties of limited relation to a program or VA's mission". The Contractor shall certify that all personnel performing under this contract have the necessary clearance to meet this level of security risk and provide required supporting documentation. The delegated Contracting Officer Representative (COR), VA Program Manager, or other designee shall serve as a VA Sponsor for Contractor or Contract Employee personnel. 4. Privacy and Information Security: VA Privacy and Information Security Awareness Course must be completed by all contractors and subcontractor employees assigned to VA accounts prior to delivery of service and annually thereafter. 4.1 To complete these training modules access courses electronically through the VA Talent Management System, TMS, at the following website: https://www.tms.va.gov/learning/user/login.jsp 4.2 The contractor shall provide to the VA Contracting Officer Representative (COR) a copy of the completed training certificate(s). All contractor employees shall sign in with the VA police upon entering the facility. The employees must show a photo ID to obtain a visitor badge, which must be worn at all times during performance of the contract. After the contractor staff obtain a visitor's badge from VA police, they shall report to the Contracting Officer Representative in the Environmental Management Service office. 5. Quality Assurance Service Plan: The contractor shall establish complete quality control programs to ensure the requirement of the contract are provided as specified. Within five workdays prior to the starting date of the contract the contractor shall submit a copy of Maintenance program to the Contracting Officer and/or Contracting Officer Representative (COR). The program shall include, but not be limited to the following: The name(s) of the individual(s) who will perform the services described in contract. A checklist used in the inspection and performance verification during preventive maintenance and corrective maintenance services. The checklist shall include every requirement included in the manufacturer's manual(s), updates, notices and any other requirement from accrediting organizations or agencies, as well as every task required to be performed. A schedule of the dates programmed for the preventive maintenance service requested. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the COR identifies the deficiencies. In addition to providing the documentation at the end of each service, the contractor is responsible to maintain the required documents of all the services conducted by the Contractor and the corrective actions taken. All documentation shall be made available to the Government during the term of the contract. 6-Additional Services: 6.1 If there are any services not listed herein that the Contractor believes are necessary to maintain the building cleaning services, the Contractor should submit a written price quote to the Contracting Officer (CO) or Contracting Officer Representative (COR) for approval before any work is done. 6.2 A separate purchase order would be issued if the service and price quote are acceptable to the VA. PERFORMANCE REQUIREMENT SUMMARY (PRS) Performance ObjectiveSurveillance MethodPerformance ThresholdSOW Correction of identified deficiencies.Random SamplingRe-clean where deficiencies have been identified; re-cleaning to take place within two (2) workdays of identification of deficiency.As per sow Service is performed as the established scheduleRandom SamplingNo deficiencies reportedAs per sow Service personnel are on site within established requirement in SOWRandom SamplingNo deficiencies As per SOW This is a competitive Request for Quotes (RFQ) and the Government expects to obtain best value under FAR 12.6. Lowest Price technically acceptable is the chosen source selection process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non- cost factors. Offerors are advised to review FAR 52.212-1 Instructions to offerors and Addendum to FAR 52.212-1; Part 1- Proposals preparation instructions and Part 2-Evaluation Criteria. (See continuation documents for full details of contract requirements). E-mail proposals to: Mary.Gugliano@va.gov no later than June 10, 2014 @ 10:00 A.M, Est, local Puerto Rico time or hand carry to the following address: Mary Jane Gugliano Department of Veterans Affairs VA Caribbean Healthcare System Network Contracting Office 8-San Juan (NCO8) Administrative Building-Suite 4M440 10 Calle Casia San Juan, Puerto Rico 00921-3201 Note: Clauses and Provision applicable to this solicitation are in the continuation documents.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SJVAMC672/SJVAMC672/VA24814Q1100/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-14-Q-1100 VA248-14-Q-1100_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1380440&FileName=VA248-14-Q-1100-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1380440&FileName=VA248-14-Q-1100-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VA Caribbean Healthcare System;Administrative Building;10 Calle Casia;San Juan, Puerto Rico

Zip Code: 00921-3201
 

Record

SN03374360-W 20140524/140522235525-34ae44087a4a8166c87974243de9ad62 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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