MODIFICATION
R -- Child Care Subsidy Program Services for NIST
- Notice Date
- 5/28/2014
- Notice Type
- Modification/Amendment
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- SB1341-14-RQ-0265
- Archive Date
- 6/20/2014
- Point of Contact
- Carol A. Wood, Phone: 301-975-8172, Carol A. Wood, Phone: 301-975-8172
- E-Mail Address
-
carol.wood@nist.gov, carol.wood@nist.gov
(carol.wood@nist.gov, carol.wood@nist.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- AMENDMENT 001 The Classification Code is hereby corrected as follows: DELETE: 40 Rope, cable, chain and fittings; ADD: R Professional, Administrative, and Management Support Services END OF AMENDMENT 001 THIS SOLICITATION HAS BEEN REPOSTED EFFECTIVE MAY 28, 2014. QUOTERS MUST UTILIZE THE MAY 28, 2014 VERSION OF THE COMBINED SYNOPSIS/SOLICITATION AND ATTACHMENTS. THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72 effective January 30, 2014. The associated North American Industrial Classification System (NAICS) code for this procurement is 541611 with a small business size standard of $14.0M. This acquisition is 100% set-aside for small business. Simplified acquisition procedures will be utilized. The National Institute of Standard and Technology (NIST) Child Care Subsidy Program (CCSP) will expand and enhance NIST's portfolio of family-friendly programs, which currently includes on-site child care centers, alternative work schedules, family-friendly leave and family medical leave. The direct financial benefit to staff would serve as an incentive for recruiting and retaining both lower salaried and entry-level administrative and technical staff. Offering child care subsidies would demonstrate that NIST values its employees and would convey a message to all current and prospective employees that the NIST culture is family-friendly. The purpose of this procurement is to provide professional and administrative services with respect to NIST's CCSP. OPTION LINE ITEM Line items 0002 and 0003 are option line items. Quoters must provide a firm-fixed price for both option line items. Prices for the option line items shall remain valid in accordance with the following: Line Item 0002 - Option Period I - One year from the date of award; Line Item 0003 - Option Period II - Two years from the date of award. The period of performance for each option line item shall be one year from the date of exercise of option. The Government may exercise option line items, at its discretion, any time prior to the expiration date of the period of performance of the base period and any subsequent option period. Options will be exercised by the issuance of a purchase order modification (Standard Form 30). Responsible quoters shall provide pricing for all of the following line items. LINE ITEM 0001 - BASE PERIOD: Quantity one (1) year. The Contractor shall furnish all personnel, facilities, materials and services necessary to execute professional and administrative services for the NIST CCSP in accordance with all of the requirements identified in the Statement of Work. LINE ITEM 0002 - OPTION PERIOD I: Quantity one (1) year. The Contractor shall furnish all personnel, facilities, materials and services necessary to execute professional and administrative services for the NIST CCSP in accordance with all of the requirements identified in the Statement of Work. LINE ITEM 0003 - OPTION PERIOD II: Quantity one (1) year. The Contractor shall furnish all personnel, facilities, materials and services necessary to execute professional and administrative services for the NIST CCSP in accordance with all of the requirements identified in the Statement of Work. EVALUATION CRITERIA AND BASIS FOR AWARD The Government intends to award a purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, results in the best value to the Government, price and other factors considered. The following will be used to evaluate quotations: Technical Capability Experience Past Performance Price Technical Capability, Experience, and Past Performance, when combined, shall be equal in importance to price. TECHNICAL CAPABILITY Technical capability shall be evaluated to determine the Contractor's ability to successfully complete the project. Documentation will be evaluated to determine whether or not the Contractor maintains the required FEDRamp or ATO certification, the degree of knowledge the Contractor possesses about Child Care Subsidy Programs, and the feasibility and likelihood for success of the proposed plan to manage the program. EXPERIENCE Experience shall be evaluated to determine the degree of and relevance of experience the Contractor possesses with Child Care Subsidy Programs. In determining best value, stronger consideration shall be given to quoters who have direct experience managing CCSPs for federal agencies. PAST PERFORMANCE Evaluation of Past Performance shall be based on the references provided and/or the quoter's recent and relevant procurement history with NIST, its' affiliates, and/or other relevant references. Past performance evaluation shall determine the overall quality of the services and/or end products provided by the Contractor. Quoters with no relevant past performance will receive a neutral rating. PRICE Price shall be evaluated for all quoters whose quotations are determined technically acceptable. Price will be evaluated to determine whether that total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government. ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (a) General Instructions Quotations are required to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation must be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date, and the solicitation number. Quoters shall submit one original of their quotation, marked as such, and two copies of the technical and price quotations. Only one copy of the business portion of the quotation is required to be submitted. Quotations must be received not later than THURSDAY, JUNE 5, 2014, at 3:30 PM Eastern Time. E-mail quotations are acceptable. Fax quotations shall not be accepted. E-mail quotations are considered received when the e-mail enters into the electronic inbox of Carol Wood. Only information received on or before the due date and time shall be considered for award. Any quotation, or part thereof, received after the due date and time, shall be deemed late and not considered for award. Each volume shall be clearly marked by volume number and title. (b) Overall Arrangement of the Quotation (1) BUSINESS QUOTATION (A) The business quotation consists of the actual offer to enter into a contract to perform the required work. It also includes required representations, certifications, and acknowledgments; justifications for noncompetitive proposed subcontracts; identification of technical data to be withheld; and any other administrative information. (B) Format and Content. The business quotation shall include the following documents (in the order listed): (i) Use of the Form - Attachment IV, the Standard Form 1449, must be executed fully and used as the cover sheet (or first page) of Volume I. Include one (1) originally signed copy of the form in the Original Volume I. (ii) Acceptance Period - The acceptance period shall not be less than 120 days. (iii) Concurrence with all terms and conditions of the solicitation. (iv) The Dun and Bradstreet Number for the quoter's active registration at the System for Award Management, (www.SAM.Gov) website. (v) If the quoter's representations and certifications do not reflect the NAICS code governing this solicitation, quoters must submit documentation that they are a small business under the NAICS code governing this solicitation. (vi) Signature Authority - The person signing the form must have the authority to commit the quoter to all of the provisions of the solicitation, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without further discussion if it so elects. (2) TECHNICAL QUOTATION (A) General (1) The technical quotation consists of the quoter's technical and management aspects of the acquisition. It must indicate your company's capabilities and the means to be used to satisfy the requirements of the Statement of Work. It will be evaluated in accordance with the evaluation criteria and must be specific and complete in every detail. The quotation must be practical and be prepared simply and economically, providing straightforward, concise delineation of what it is the offeror will do to satisfy the requirements of the Statement of Work. (2) In order that the technical quotation may be evaluated strictly on the merit of the material submitted, no price information shall be included. (3) The quotation shall not merely offer to perform work in accordance with the scope of work, but shall outline the actual work proposed as specifically as practical. The Statement of Work reflects the problems and objective of the program under consideration; therefore, repeating the Scope of Work without sufficient elaboration will not be acceptable. (4) The quotation must be typed, on 8-1/2" by 11" paper, not exceeding 10 pages, single sided, single spaced, exclusive of experience and past performance references. (B) Specific areas to be addressed: For the purpose of evaluation of Technical Capability, the technical quotation must include: -Clear documentation that the quoter possesses FedRAMP authorization or an Authorization to Operate (ATO) letter issued by a Federal Government agency. The ATO letter must clearly state that the Contractor has been authorized at the moderate level; -If a subcontractor and/or consultant will have access to personally identifiable information, clear documentation that the subcontractor and/or consultant possesses FedRAMP authorization or an Authorization to Operate (ATO) letter issued by a Federal Government agency. The ATO letter must clearly state that the party has been authorized at the moderate level; -The Contractor's proposed technical approach to managing the Child Care Subsidy Program. The approach shall include all of the following, at a minimum: -Website development and proposed content for the website; -An explanation of the Contractor's invoicing process for the same or similar programs; -Specific action that will be taken to administer and monitor the program. -A discussion of the Contractor's knowledge of CCSP programs to include the Contractor's perceived risks, challenges, methods to mitigate risks, and benefits associated with CCSP programs. For the purpose of evaluation of Experience, the technical quotation must include: Descriptions of projects the quoter including any proposed subcontractor(s)/consultants, as applicable, have performed in the past 3-5 years that demonstrate experience with CCSP programs. Project descriptions must include the name of the program, the name of the federal agency or company, and the actual tasks performed by the Contractor. Documentation must be directly related to the project being described. For the purpose of evaluation of Past Performance, the technical quotation must include, but is not limited to: Past performance information regarding relevant contracts over the past three years with Federal, state, or local governments, and/or commercial customers. If the quoter intends to subcontract with another firm(s) for part of this requirement, that firm's past performance information shall also be provided. If the firm has no relevant past performance, it shall include a statement to that effect in its proposal. The Government reserves the right to consider data obtained from sources other than those described by the quoter in their quotation. The description of each contract described in this section shall not exceed one-half page in length. For each contract, the quoter shall provide the following information: Contract number; Description and relevance to solicitation requirements include dollar value; Period of Performance - indicate by month and year the state and completion (or "ongoing") dates for the contract; Reference Contact identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract; Contracting Office - If a Government contract (Federal or state), identify the Procuring Contracting Officer (PCO), administrative Contracting Officer (ACO), and Contracting Officer's Representative (COR), and their names, current telephone numbers and email addresses. Problems Encountered - include information regarding information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems. (3) PRICE QUOTATION The price quotation must include a total firm fixed price for all required work. The firm fixed price must be broken down to illustrate costs associated with the quoter's methodology. The breakdown must then be compiled into a summary which shows the total of all labor (by labor category) and other direct costs for all proposed tasks. If an alternate method was used to determine the firm fixed price, the Contractor shall clearly describe the method by which the firm fixed price was established. The Government reserves the right to require submission of the following detailed information to support the firm fixed price quotation as applicable: (a) Direct Labor: Labor category, number of hours, hourly rate and total; (b) Other Direct Costs: The amount proposed for duplication or reproduction, meetings and conferences, postage, communication and any other applicable items. Travel, subsistence and local transportation shall be supported with a breakdown which includes: number of trips anticipated, cost-per-trip-per-person, destination(s) proposed, number of person(s) scheduled for travel, mode of transportation, and mileage allowances if privately-owned vehicles will be used. (c) Materials: Cost breakdown of materials or equipment must be supported with the methodology used and vendor quotations supplied as applicable. (d) Consultants: If consultants are proposed, state the amount of service estimated to be required and the consultant's quoted daily or hourly rate. Include Consulting Agreements entered into between consultant(s) and the offeror, or invoices submitted by consultant(s) for similar services previously provided to the offeror. (e) Subcontracts: If proposed, cost information for each subcontractor shall be furnished in the same format and level of detail as prescribed for the prime offeror. SECURITY REQUIREMENTS Because of heightened security, e-mail, FED-EX, UPS or similar delivery methods are the preferred method of delivery of quotations. If quotations are hand delivered, delivery must be made on or before the actual due date through Gate A, and a 48 hour (excluding weekends and holidays) prior notice must be made to Carol Wood in the Acquisition Management Division via e-mail, carol.wood@nist.gov. Notice must include the company name, name of the individual making the delivery, and the country of citizenship of the individual. A US citizen must deliver the quotation due to clearance process for non-US citizens to obtain entry to the NIST site. Please ensure that the individual making the delivery brings photo identification and a current vehicle registration, or they will be denied access to the facility. NIST IS NOT RESPONSIBLE FOR LATE DELIVERY DUE TO THE ADDED SECURITY MEASURES. In addition, quoters who do not provide a 48 hour notification in order to coordinate entrance to the NIST campus assume the risk of not being able to deliver quotations on time. The Government is not responsible for the amount of time required to clear unannounced visitors, visitors without proper identification and without complete information that would allow delivery (i.e. point of contact, telephone POC, building, room number, etc.) PROVISIONS AND CLAUSES The full text of a FAR provision or clause may be accessed electronically at www.acquisition.gov. The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors - Commercial with the Addendum to 52.212-1; 52.212-3, Offeror Representations and Certifications - Commercial Items; 52.217-5, Evaluation of Options. In accordance with FAR 52.212-3 Offeror Representations and Certifications - Commercial Items, offerors must complete annual representations and certifications on-line at www.SAM.Gov. If paragraph (j) of the provision applies, a written submission is required; The following clauses apply to this acquisition: 52.212-5 Contract Terms and Conditions - Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items including subparagraphs: 52.203-6, Restrictions on Subcontractor Sales to the Government 52.209-6,Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-28, Post Award Small Business Program Rerepresentation 52.222-3, Convict Labor 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-37, Employment Reports on Veterans 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.217-7, Option to Extend Services; 52.217-9, Option to Extend the Term of the Contract; 52.224-1 Privacy Act Notification; 52.224-2 Privacy Act; 52.227-14, Rights in Data-General; 52.247-34, FOB Destination; and Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm.
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- Record
- SN03378332-W 20140530/140528235405-d358553d9020006cc1e48ae39bc4bced (fbodaily.com)
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