SOLICITATION NOTICE
58 -- Handheld Radios and Related Equipment
- Notice Date
- 6/5/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Department of State, Office of Acquisitions, Florida Regional Center, RPSO-FL, 4000 N. Andrews Ave., Fort Lauderdale, Florida, 33309, United States
- ZIP Code
- 33309
- Solicitation Number
- SWHARC-14-Q-0021
- Archive Date
- 9/30/2014
- Point of Contact
- Chris R McDonald, Phone: 9546301193
- E-Mail Address
-
McDonaldcr@state.gov
(McDonaldcr@state.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested by this notice alone, and a written solicitation will not be issued. 1. DESCRIPTION 1.1. The U.S. Department of State, International Narcotics and Law Enforcement (INL), has a requirement for the purchase of radio equipment on a brand name or equal basis as described below, to be donated to the government Haiti (National Police) for INL program purposes. The NAICS code applicable to this acquisition is 334220. This acquisition will be on an unrestricted basis. 2. REQUIRED ITEMS: CLIN 1, Radio Equipment for Haiti Corrections Program: Hand Held Radios (Part Number for reference, followed by description and quantity): 1.AAH25RDC9AA3NFG, Motorola HT750 or equal portable analog radio 403-470Mhz, 4W, 16CH. Includes antenna, battery and belt-clip; QTY=150/EA 2.AAHTN3000D, Single Unit Charger or equal "non Impress", tri-chemistry 120V; QTY=50/EA 3.HNN9009, Spare Premium Battery - Nickel Metal Hydride (NiMH), 1900 mAh, 7.5V or equal; QTY=150/EA 4.AAHTN3005D, Multi-Unit Charger or equal, 110V; QTY=19/EA 5.HLN9701, Nylon Case with Belt Loop and D-Shaped Rings or equal; QTY=150/EA 6.3080384G15, Cigarette Lighter Adapter Cord for Motorola Conditioning Charger or equal; QTY=70/EA Vehicular Radios (Part Number for reference, followed by description and quantity): 7.AAM25RKD9AA2NFG, Motorola CDM1250 or equal UHF Mobile radio High Power 403-470 MHz, 25-40W, 64 Channels, 4 Customizable Function Buttons, Caller ID, Quik Call IITM and DC 1200 Signaling, Selective Call, Includes: Compact Microphone, 3 Point Bracket, Power Cable, Replaceable; QTY=10/EA a.DEL-ANT, Deletes antenna, cable and connector; QTY=10/EA 8.AAM25RKD9AA2NFG, Motorola CDM1250 or equal UHF Mobile radio High Power 403-470 MHz, 25-40W, 64 Channels, 4 Customizable Function Buttons, Caller ID, Quik Call IITM and DC 1200 Signaling, Selective Call, Includes: Compact Microphone, 3 Point Bracket, Power Cable, Replaceable; QTY=11/EA a.DEL-ANT, Delete Antenna, Cable and Connector ; QTY=11/EA b.B65, Omit Standard Mounting Bracket; QTY=11/EA c.AARMN4026, Desk MIC Enhanced Key Path Microphone w3 Customizable Buttons or Equal; QTY=11/EA 9.SEC-1223BBM, Desktop Switching Power Supply Built-in Battery Backup. 120 VAC to 13.8 VDC 23Amps Uninterruptible Power source (DC UPS) in conjunction with external 12V Lead Acid Battery backup. Protected against short circuit, verload, over voltage and over temperature; QTY=11/EA Programming Accessories (Part Number for reference, followed by description and quantity): 10.RLN4008E, RIB or Equal; QTY=1/EA 11.0180357A57, Rib Power Supply or Equal; QTY=1/EA 12.HVN9016, Software For Ht Pro Series, Federal or Equal; QTY=1/EA 13.AARKN4083, Mobile Programming Cable or Equal; QTY=1/EA 14.AARKN4074, Portable Programming Cable or Equal; QTY=1/EA 15.3080369B71, Rib to PC Cable or equal; QTY=1/EA Control Base Stations (Part Number for reference, followed by description and quantity): 16.547G, EF JOHNSON 53SL-ES or equal 10-35 WATT, 764-870MHZ, 512 Chan, Dash-Mount mobile radio: Includes standard 22 ft. power cable, AMBE+2 Vocoder Ver1.6, dash mount hardware kit and accessory wire kit in addition to; QTY=1/EA a.DM Option 3, 5300 ES LCD Control Head w no hand microphone or equal; QTY=1/EA b.Protocol 2, Project 25 Digital CAI (Common Air Interface)or equal; QTY=1/EA c.System Option 3, Smartnet II, P25 Trunking & conventional or equal; QTY=1/EA d.501-0012-021, 700/800 MHz Mobile Roof Mount Antenna Kit (3db gain) or equal; QTY=1/EA e.250-4001-202, 15 amp 120V Power Supply or equal with cabinet and radio power cable; QTY=1/EA f.589-0012-02201, 5300 Series Desktop Microphone or equal (13-pin for ES Standard CH); QTY=1/EA g.501-0105-030, 7/800 Control Station Antenna or equal; QTY=1/EA Mobiles (Part Number for reference, followed by description and quantity): 17.547G, EF JOHNSON 53SL-ES or equal 10-35 WATT, 764-870MHZ, 512 Chan, Dash-Mount mobile radio: Includes standard 22 ft. power cable, AMBE+2 Vocoder Ver1.6, dash mount hardware kit and accessory wire kit in addition to; QTY=10/EA a.DM Option 1, 5300 ES LCD Control Head with Hand Microphone or Equal; QTY=10/EA b.Protocol 2, Project 25 Digital CAI (Common Air Interface) or equal; QTY=10/EA c.System Option 3, Smartnet II, P25 Trunking & conventional or equal; QTY=10/EA d.501-0012-021, 700/800 MHz Mobile Roof Mount Antenna Kit (3db gain) or equal; QTY=10/EA Antennas and Transmission Cables (Part Number for reference, followed by description and quantity): 18.65143, Andrew DB408-B or equal omnidirectional, exposed dipole antenna 450-470 MHz. 6.6 dB gain UHF dipole. The antenna comes with an N male connector on the end of a flexible lead. Included with the antenna is a DB365-OS pipe mounting kit for 1.25 - 3.5 inch OD round members; QTY=11/EA 19.307941, Connector Captivated N/F for LDF4-50A Heliax Cable L4TNF-PS or Equal; QTY=14/EA 20.29150, Heliax Foam cable 1/2" Andrew (N-Ant x130ft) or equal; QTY=1210/EA 21.377273, Connector captivated N/M for LDF4-50A Heliax Cable L4TNM-PS or equal; QTY=16/EA 22.20573, PolyPhaser IS-50NX-C2 Coax Lightning Protect N/F-N/F or equal. Flange mounting coaxial protectors bolt to a flat surface and require no permanent hole.; QTY=11/EA 23.442302, Jumper 6Ft 1/4" Flex FSJ1-50A N/M-N/M or equal; QTY=11/EA 24.RFU-620, RF Industries. N Female/ Mini-UHF Male Adapter or equal; QTY=11/EA 25.18264, TesscoUniversal Weatherproofing Kits or Equal; QTY=11/EA 26.494944, Ground Wire #10 Cable 1580-0100 GREEN Stranded Insulated 100FT/roll or equal; QTY=22/EA 27.442460, Universal 2" x 10" x 1/4" solid copper ground bar or equal. Includes 10 pairs of 7/16" pre-drilled universal lug holes; QTY=12/EA 28.413573, Self-locking cable tie w/mounting hole for attaching with a screw or equal. Black one's are UV Resistant; QTY=22/EA 29.23896, BB4505C Laird Technologies 5db Gain or equal 450-470MHz Field Tunable Mobile Antenna Base loaded 5/8 over 5/8 wave. With molded ABS housing; QTY=10/EA a.56998, Mirror Mount Bracket or equal with 3/4 Mount for Buses. Includes 17 ft. RG58 Cable and Mini UHF M connector not installed; QTY=5/EA b.56353, Mini-Trunk Lid Mounts or equal for cars. Includes 17 ft. RG58 Cable; QTY=5/EA c.87168, GB8U Laird Technologies - Magnet Mount or equal, No Conn, Motorola-style black magnet bases provide temporary, easily removable mounts for antennas. Thread size 1-1/8"-18; QTY=3/EA d.71969, Mini UHF Male Crimp Amphenol Connector for RG58 cable or Equal; QTY=10/EA 30.317572, ICHARGE I80 or equal, Six-bay iCHARGE battery charger/conditioner with maintenance mode. For NiCd, NiMH and LiIO batteries; QTY=19/EA a.64068, iGUAGE LCD Display for 6 bay iCharge i80 conditioner/chargers b.445040, iMOT-18 NCD/NMH or equal. ACT iCHARGE Adapter Cup for Motorola (HT750) HNN9009 NiMH batteries; QTY=114/EA CLIN 2, Wimax Spare Parts for El Salvador Model Precincts: Solor Power and Network Equipment (Part Number for reference, followed by description and quantity): 1.S4-DR-UPS40, MeanWell UPS; QTY=3 EA 2.SLX-10MG-1, Sixnet 10 port industrial switch; QTY=3 EA 3.SLX-5MS-1, Sixnet industrial Ethernet managed 5 port switch, CLI interface, output alarms, and DHCP functionality. Switch contains (5) 10/100BaseT ports. Input voltage is 10 to 30 VDC, with redundant dual inputs OR EQUAL; QTY=3 EA 4.EB-5ES-PSE-1, Sixnet 5 port industrial unmanaged Ethernet switch with (48Vdc 15.4 wtt PoE) sourcing ports, automatically sense, IEEE 802.3af compliant. 48Vdc powered OR EQUAL; QTY=3 EA 5.RTIC1210-FC, Three state Lead-acid charger 120Ac 50/60Hz input to single 24V-output waterproof, convection lead-acid battery charger; QTY=4 EA 6.SS-10-24V, Morningstar Sunsaver SS-10 10amps 24Vdc; QTY=5 EA 7.SD-200B-48, MeanWell Enclosed DC/DC Converter Input 24V, Output 48V@ 4.2A Range: 19V- OR EQUAL; QTY=3 EA 8. DRL-03, DIN Rail L mount Bracket for Converter; QTY=3 EA 9. DRP-03, DIN Rail mount clip for Converter DLR OR EQUAL; QTY=3 EA 3. DELIVERY INFORMATION 3.1. Radio Equipment for Haiti Corrections Program (CLIN 1): Delivery Terms: FOB Destination. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to: United States Embassy Attn: GSO/Warehouse/NAS BLVD 15 Octobre-Tabarre 41 Port-Au-Prince, Haiti Purchase Order No. S-WHARC-14-M-XXXX (to be determined upon award) The items being acquired will be donated to the government of the ultimate destination Haiti. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the "lead" or number one box/carton/package, or individually attached to the outside of each box/carton/package. Partial shipments are not allowed. Required Delivery Date: 90 calendar days after receipt of award. If an export license is required, delivery shall be 90 days after receipt of export license, and export license application shall be accomplished expeditiously after award. 3.2 Radio Equipment for Haiti National Police (CLIN 2): Delivery Terms: FOB Destination. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to: United States Embassy Attn: GSO/Warehouse/NAS BLVD 15 Octobre-Tabarre 41 Port-Au-Prince, Haiti Purchase Order No. S-WHARC-14-M-XXXX (to be determined upon award) The items being acquired will be donated to the government of the ultimate destination Haiti. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the "lead" or number one box/carton/package, or individually attached to the outside of each box/carton/package. Partial shipments are not allowed. Required Delivery Date: 90 calendar days after receipt of award. If an export license is required, delivery shall be 90 days after receipt of export license, and export license application shall be accomplished expeditiously after award. 4. EVALUATION OF QUOTATIONS: 4.1. Award will be made to the Lowest Priced-Technically Acceptable quoter who submits a quotation that is responsive to the RFQ requirements. 4.2. Additional Considerations: 1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price. 2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the Request for Quotation (RFQ). 3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery at a high level of quality. 4.3. The Government may make one award or multiple awards (up to a maximum of two awards, one for each CLIN); whichever is most advantageous to the Government. The cost of each additional award is estimated at $500 for evaluation purposes. As such, quotations provided on an "all or none" basis may not be considered for award. 4.4. Separate awards will not be made for each system component. As such, multiple awards within each CLIN will not be considered; all items in a given CLIN will be awarded to only one quoter. 5. QUOTATION MUST INCLUDE THE FOLLOWING: 5.1. PRICE: unit and extended prices, inclusive of delivery charges. 5.2. DELIVERY DATE: Proposed delivery date. 5.3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms. 5.4. DUNS AND CCR: DUNS number and statement that the quoter is registered in CCR/SAM. 5.5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/). 5.6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable radios to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references. 6. ADDITIONAL INFORMATION AND REQUIREMENTS: In order to receive an award, you must be registered in the System for Award Management database at www.sam.gov. All responsible sources may submit a quotation which shall be considered by the Department. This solicitation number S-WHARC-14-Q-0021 is issued as an RFQ under subpart 12.6 and subpart13.1 of the Federal Acquisition Regulation (FAR). This is a solicitation document incorporating FAR clauses and provisions that are in effect through Federal Acquisition Circular 2005-66. FAR clauses may be accessed at: http://acquisition.gov/far/index.html The following FAR Clauses and Provisions are incorporated by reference. 52.204-7, Central Contractor Registration 52.212-1, Instructions to Offerors - Commercial Items 52.212-3, Offeror Representations and Certifications - Commercial Items 52.212-4, Contract Terms and Conditions - Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items The following clauses are selected under paragraph (b): 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Not applicable to subcontracts for the acquisition of commercially available off-the-shelf items). 52.219-28, Post Award Small Business Program Rerepresentation 52.222-3, Convict Labor 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.223-18, Contractor Policy to Ban Text Messaging while Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.214-34, Submission of Offers in the English Language The following FAR provision is included in full text: 52.211-6, Brand Name or Equal (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm The following DOSAR clauses and provisions are incorporated by reference. 652.206-70, Competition Advocate / Ombudsman (AUG 1999) (Deviation) 652.229-70, Excise Tax Exemption Statement for Contractors Within the United States (JUL 1988) 652.232-70, Payment Schedule and Invoice Submission (Fixed-Price) (AUG 1999) 652.242-72, Shipping Instructions (DEC 1994) 7. QUOTATIONS ARE DUE by the date and time stated on the FedBizOpps website. Quotations must be submitted by uploading to the FedBizOpps website; no other method of quotation submission is allowed. Identify your quotation as a response to solicitation number S-WHARC-14-Q-0021. Quoters are requested to limit the number of files uploaded to no more than six (6). 8. AWARD TYPE: The Government intends to award a and/or multiple firm-fixed-price Purchase Orders for the requirements identified in this RFQ. The price shall include all direct and indirect costs, overhead, general and administrative expense, profit, shipping/delivery charges, export requirements, insurance, assembly, etc. The price will not be subject to adjustment after award.
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