MODIFICATION
71 -- SLEEP LAB ADJUSTABLE BED AND MATTRESS
- Notice Date
- 6/9/2014
- Notice Type
- Modification/Amendment
- NAICS
- 337127
— Institutional Furniture Manufacturing
- Contracting Office
- Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;150 Muir Road;Martinez CA 94553-4668
- ZIP Code
- 94553-4668
- Solicitation Number
- VA26114Q0634
- Response Due
- 6/23/2014
- Archive Date
- 7/23/2014
- Point of Contact
- Cristina E Lansangan
- E-Mail Address
-
2-833-4566<br
- Small Business Set-Aside
- Total Small Business
- Description
- Combined Synopsis/Solicitation: Sleep Lab Adjustable Bed and Mattress (Brand Name or Equal) 1. GENERAL This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA261-14-Q-0634 and is issued as a Request for Quote (RFQ). No telephone requests for information will be accepted. This procurement is set-aside 100% for Small Businesses and only qualified Offerors may submit bids. The applicable North American Industry Classification System (NAICS) Code is 337127 and the Small Business Size Standard is 500 employees. OFFERORS MUST STATE THEIR BUSINESS SIZE when submitting their offer AND if the item is on a FSS/GSA schedule awarded to the Offeror, include the schedule information on your offer. New Equipment ONLY; NO remanufactured or "GRAY MARKET" items. All items must be covererd by the manufacturer's warranty. Offer must be good for 30 calendar days after the close of this Combined Synopsis/Solicitation. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. 2. LINE ITEMS Item NumberDescription of Supplies/ServicesQtyUnitUnit PriceAmount 1Tempurpedic Promo Simplicity Medium Extra Long Mattress1EA 2Tempurpedic Ergo Plus Extra Long Adjustable Base1EA 3Tempurpedic Promo Simplicity Medium Full Mattress2EA 4Tempurpedic Ergo Plus Adjustable Plus Full Base2EA 5Labor Cost1LT Grand Total Product Specifications/Salient Characteristics: -Removable, washable Cover -Anti-microbial Treatment -Infinite Adjustable positions -Full head and foot articulation in 30 seconds -Bed can be lowered during power outage or remote failure -Base support with four (4) legs 3. STATEMENT OF WORK Objective: To provide replace current beds in the sleep lab. The installation shall be scheduled upon receipt of the product by the vendor. 1.Contract Tasks/Requirements 1.1Vendor shall be familiar with the VA campus and various VA Outpatient Clinics, regulations, loading dock locations and hours of operations for the facility. 1.2Vendor shall provide proof of insurance. 1.3The vendor shall contact the VA Point of Contact (POC) for instruction on when to produce the product. The product shal not be put in to production without clearance from the VA POC. This provision will help prevent the need for prolonged storage of product due to renovation or construction delays where applicable. 1.4Vendor Storage Facility shall meet all building requirements including but not limited to sprinklers, secure, safe, environmental controls so as not to void furniture warranties. Vendor shall notify VA of specific location of any and all government owned furniture stored in their facility. 1.5Vendor shall have manufacturer trained personnel assemble and install furniture in this government order. 1.6Vendor shall provide a Project Manager from the bidding company, installer and service technician when servicing the SFVAMC during the installation. 1.7The vendor shall send a representative to field verify the measurements of the space and to receive the installation at the installation site. The Vendor shall note electrical and communication ports and ensure they will not be blocked by furniture. This visit will be conducted prior to going into production. 1.8The vendor shall provide a drawing based on the field verification visit and the product list to the VA POC and the install team. A project manager shall be present. The install shall have the drawing and be capable of interpreting the drawing. 1.9The vendor shall make certain that all parts and pieces are present in their vehicle before coming to the installation site. 1.10The Vendor shall, in the case of systems furniture ensure that all parts and pieces needed to connect the systems furniture to the power and communications were ordered, and have been included and will be present at time of installation. 1.11Vendor shall provide all necessary materials, equipment, labor, supervision and management to: (A) coordinate delivery (B) load and unload product (c) place and install product in designated rooms/locations (D) assemble items as required and secure as designated and (F) properly dispose of all associated packing and crating materials, in an appropriate way, outside of the VA premises. 2. Protection of Property 2.1Vendor shall protect all items from damage. The Vendor shall take precaution against damage to the buildings, grounds and furnishings. The vendor shall repair or replace any items related to buildings or grounds damaged accidentally or on purpose due to actions by the vendor utilizing materials of the same quality, size, grade, and color to match existing work. 2.2The vendor shall perform an inspection of the buildings and grounds prior to commencing work, to ensure they shall be able to repair or replace any items, component, building, or grounds damaged due to actions taken by the vendor or their personnel. If the building is under renovation or construction, the source of all repairs beyond simple surface cleaning is performed by the facility contractor so that the building warranty is maintained. Concurrence of the POC is required before the vendor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work. 2.3In cases of renovation or new construction, the Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. The vendor shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work. 2.4The vendor shall provide floor protection while working in all SFVAMC facilities. All material handling equipment shall have rubber wheels. 3.Delivery 3.1The vendor shall contact the VA POC at least 14 working days prior to their proposed installation date to ensure that the building or space is/will be ready for installation. 3.2In the event there is a delay in delivery, the vendor shall notify the POC immediately. 3.3The Vendor shall provide the POC with scheduled time of the arrival of the delivery truck at the installation site at least 24 hours prior to the date of installation. 3.4Deliveries of any drop shipped items are only taken Monday through Friday 8:30 am until 3:00 pm unless otherwise agreed upon by both parties in writing. 3.5The vendor shall ensure the driver of the delivery vehicle has copies of the delivery order and shall not attempt to deliver any items before the scheduled delivery date. 4.Receive and Unload 4.1The vendor shall start assembling and installing items in rooms upon delivery between the hours of 8:00 am and 4:00 pm on the dates agreed upon with the VA POC. Other times may be approved by the VA POC. 4.2If the vendor is unable to complete the assembly and placement of all unloaded items before the end of the workday, the vendor shall be responsible for moving the items to a secure location until the next available workday. The vendor shall be responsible for moving the items from the overnight storage location to the designated installation area to resume the installation. 4.3The vendor shall verify and inspect all items. Any and all deficiencies shall be brought to the attention of the VA POC to include damages, overages, or shortages. The vendor shall store damaged items in the location designated by the POC. The vendor shall maintain a complete punch list of any findings concerning deficiencies found. A copy shall be provided to the VA POC with proposed corrective action annotated to include estimated completion dates of punch list items. 4.4The vendor shall repair or coordinate for replacement of all damaged, defective, or missing items. 5.Assembly and Installation 5.1The vendor shall uncrate (if applicable) all items received and perform all required assembly in accordance with the manufacturers' instructions. 5.2The vendor shall place items in building(s) as identified in the contract and rooms in accordance with the design drawings. 5.3All furniture, equipment and accessories shall be level, plumb, square and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable. The vendor will provide light bulbs, and plug in lights to ensure all fixtures are working properly. Any keys for furniture should be left in the appropriate key cores. 5.4The vendor shall complete installation of furnishings under this statement of work in the time period specified (8:30 am - 4:00 pm). Any change to the plans must be approved by the VA POC. 5.5The vendor shall inspect to ensure that the furniture is free of surface dirt, clean, polished and free of defects and that the installation is complete and ready for use. 5.6The vendor shall adhere to the manufacturer's specifications in regard to the proper installation of furniture and not connect to a different manufacturer's product or do anything that will nullify the warranty of the purchased product. 5.7The vendor shall do a final walk through with the VA POC and provide a punch list before releasing the installation crew for the day. 6.Clean Up 6.1The vendor shall be responsible for the removal and disposal of all trash and debris connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance from the POC will not occur until all debris connected with the furniture installation is removed from the VA site. 6.2Recyclable cardboard products shall be disposed of in accordance with applicable statutes in appropriate containers at a site at the vendor's discretion off of VA property. 6.3Packing materials shall not be stored in the buildings for any period exceeding 24 hours. 6.4Personal trash (food wrappers, drink containers, etc.) shall be removed from the site on a daily basis by the Vendor. 7.Excess Items 7.1Once equipment is installed as shown on the furniture layout, the Vendor shall coordinate with the VA POC as to where any excess items are to be stored. 8.Contact Hours 8.1The VA POC work hours will be the business hours of 8:00 am to 4:30pm except on weekends and Federal Holidays. The Government has the option to modify the normal work week, days and hours, as necessary for the accomplishment of VANCHCS mission. 4. DATE AND PLACE OF DELIVERY AND ACCEPTANCE AND FOB POINT Delivery must be within 30 days ARO FOB: Destination Deliver to: San Francisco Veterans Affairs Medical Center Bldg 203 2nd Floor Sleep Lab Patients Rooms 4150 Clement St. San Francisco, CA 94121 Note: The areas may be occupied. The building does not have a loading dock and no staging or storage area. The parking lot will accommodate a large truck with prior notification. There is an elevator in this building. 5. APPLICABLE PROVISIONS AND CLAUSES The following FAR and VAAR provisions and clauses are incorporated into this solicitation document by reference: 52.212-1, Instructions to Offerors-Commercial Items; 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.22219, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13 and 52.232-34 are applicable); and VAAR 852.246-70, Guarantee. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far. Additionally, please include a completed copy of provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with your offer. 52.212-2, Evaluation, Commercial Items and VAAR 852.211-73, Brand Name or Equal are also incorporated into this solicitation. At a minimum, the offered item must meet all requirements set forth in the product specifications/salient characteristics section to be considered a responsive offer. The Offeror that meets all the requirements in the solicitation, is responsive and responsible, and has the lowest cumulative price for all items (inclusive of delivery) will be selected. 5. OFFEROR ATTACHMENTS IF THE OFFEROR IS NOT THE MANUFACTURER OF THE QUOTED ITEMS, THE OFFEROR SHALL SUBMIT WRITTEN EVIDENCE AT THE TIME OF QUOTE SUBMISSION THAT CLEARLY VERIFIES THEY ARE AN AUTHORIZED DISTRIBUTOR AND/OR RESELLER OF THE QUOTED PRODUCTS and will provide the items on or before the specified delivery date. 6. OFFEROR INSTRUCTIONS The Government intends to issue a firm fixed price purchase order. Offerors must submit quotes electronically via e-mail. RESPONSES ARE DUE Monday, June 23, 2014 at 4PM EST. Offers will only be accepted electronically via e-mail to Cristina.Lansangan@va.gov. Enter "RFQ VA261-14-Q-0634 Sleep Lab Adjustable Bed and Mattress" in the e-mail subject line. If you have any questions, please e-mail Cristina.Lansangan@va.gov
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